1. Project Management Shuffle Directions: take the definitions from the following cards and write a song using the tune from “Cupid Shuffle”

2.  Project management  Project  Task  Resource  Assignment  Scope creep  Stakeholders  Needs analysis  Assumptions  Constraints  Statement of Work  Project schedule  Milestone  Return on investment

3.  Project management – The practice of applying skills and process to activities in order to meet deadlines and achieve desired results.

4.  Time  Money  Scope  But quality should be at the center

5.  Profit earned as a result of a project relative to the value of resources required to complete it.

6.  Project – a sequence of tasks that must be accomplished within a certain time frame to achieve a desired result

7.  Task – a unit of work during a project

8.  Resource – a person, department or device needed to accomplish a task

9.  Assignment – the appointment of a specific resource to a specific task

10.  Scope – the goals and tasks of a project, and the work required to complete them

11.  Scope creep – gradual increases in project scope that occur in small increments over time ◦ A common problem in most projects because not all factors can be accounted for at the beginning of a project

12.  A person or group with an interest in a project, and with the power to exert influence (either positive or negative) over the project and affect results.

13. 1. Initiating phase 2. Planning phase 3. Executing phase 4. Controlling phase 5. Closing phase

14. The initiating phase sets the foundation for the project. This phase defines the project scope, the project goals and the tasks required to accomplish those goals.

15. ◦ Conduct needs analysis ◦ Determine objectives, assumptions and constraints ◦ Create Statement Of Work (SOW)

16.  Determining a customer's needs by acquiring information, processing and evaluating the information, then creating a plan of action to address the needs.  Similar to Initiating and Analyzing in Design Cycle

17.  Assumption - A factor that is considered to be real or certain for planning purposes.  Constraints - A factor, such as budget or time, that limits a project manager's options.

18.  A contract to initiate a project; the contract contains project goals and specifies how those goals will be met.

19. The planning phase addresses project details. Project planning involves identifying all the tasks required to achieve the project goals, the people who will perform those tasks, and the resources that will be required.

20.  A document that lists the planned dates for performing tasks and meeting goals defined in a project plan.

21.  The end of a stage that marks the completion of a task or series of related tasks, resulting in a key deliverable.

22.  A SWOT analysis is a strategic planning method that you can use to evaluate the strengths, weaknesses, opportunities and threats in relation to an organization.

23. During the executing and controlling phases of a project, project work is performed (executed), progress is monitored and corrective action is taken as needed (controlled)

24.  At the start of the executing phase, you: ◦ coordinate people and other resources to carry out the project plan. ◦ As work progresses, you must delegate or reassign tasks and resolve conflicts as necessary.

25. This phase includes coordinating project activities, detecting disruptions, taking corrective measures, troubleshooting problems, updating team members about project status and driving the project forward.

26.  Each department may have different reaction ◦ CFO  Money ◦ CIO  timeline ◦ COO  not worth risk ◦ Security  security risk

27.  The process, tools and techniques that help people implement changes to achieve a desired outcome.

28.  Evaluate the project: ◦ Schedule ◦ Budget ◦ Scope ◦ Resources ◦ Assignments

29.  What could have been done differently  Was it completed: ◦ Within budget ◦ Time specified ◦ Meet quality standards  Formal acceptance of project deliverable from customer