1. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 1 Skills for Success with Office 2010 Vol. 1, 2e PowerPoint Lecture to Accompany Skills for Success with Microsoft ® Office 2010 Vol. 1, 2e Word Chapter 2 Format and Organize Text

2. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 2 Skills for Success with Office 2010 Vol. 1, 2e Introduction In Skills 1–10, you will: –Skill 1 – Set Document Margins –Skill 2 – Align Text and Set Indents –Skill 3 – Modify Line and Paragraph Spacing –Skill 4 – Format Text Using Format Painter –Skill 5 – Find and Replace Text

3. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 3 Skills for Success with Office 2010 Vol. 1, 2e Introduction In Skills 1–10, you will: –Skill 6 – Create Bulleted and Numbered Lists –Skill 7 – Insert and Format Headers and Footers –Skill 8 – Insert and Modify Footnotes –Skill 9 – Add Citations –Skill 10 – Create Bibliographies

4. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 4 Skills for Success with Office 2010 Vol. 1, 2e Introduction Using Skills 1-10 will enable you to create documents like these:

5. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 5 Skills for Success with Office 2010 Vol. 1, 2e Introduction Work with citations, footnotes and bibliography

6. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 6 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Set Document Margins Cambria font and Bold applied Margins The spaces between the text and the top, bottom, left, and right edges of the paper. Each of the margins can be adjusted independently of the other margins

7. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 7 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Set Document Margins On the Page Layout tab in the Page Setup group, click the Margins button. Margins gallery Custom Margins command

8. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 8 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Set Document Margins Page Setup dialog box New document margins Page Setup dialog box provides document formatting options, some of which are not available on the Ribbon.

9. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 9 Skills for Success with Office 2010 Vol. 1, 2e Skill 1: Set Document Margins Margins adjusted Landscape orientation the printed page width is greater than the page height Portrait orientation The printed page is taller than it is wide

10. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 10 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Align Text and Set Indents Title centered between the left and right margins Horizontal alignment The orientation of the left or right edges of the paragraph— for example, flush with the left or right margins. Indents The position of paragraph lines in relation to the page margins.

11. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 11 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Align Text and Set Indents Paragraph text no longer justified Paragraph text aligned with left margin

12. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 12 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Align Text and Set Indents Paragraph dialog box First line indent set to 0.5 inches The Paragraph dialog box displays commands that are not available on the Ribbon.

13. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 13 Skills for Success with Office 2010 Vol. 1, 2e Skill 2: Align Text and Set Indents First lines indented 0.5 inches First line indent The location of the beginning of the first line of a paragraph in relationship with the left edge of the remainder of the paragraph

14. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 14 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Modify Line and Paragraph Spacing Line Spacing set to 1.15 Line Spacing The vertical distance between lines of text in a paragraph and can be adjusted Paragraph Spacing The vertical distance above and below each paragraph and can be adjusted

15. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 15 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Modify Line and Paragraph Spacing 12 point spacing after the paragraph

16. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 16 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Modify Line and Paragraph Spacing Manual line break symbol Manual Line Break A line break that moves the remainder of the paragraph to a new line while keeping both lines in the same paragraph

17. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 17 Skills for Success with Office 2010 Vol. 1, 2e Skill 3: Modify Line and Paragraph Spacing Subheading moved to new page Nonprinting text indicates manual page break location Manual Page Break A manual break that moves text to a new page

18. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 18 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Format Text Using Format Painter Format Painter button Format Painter Copies text formatting from one place to another

19. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 19 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Format Text Using Format Painter Paragraph formatting applied with Format Painter

20. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 20 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Format Text Using Format Painter Small caps selected Small caps preview

21. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 21 Skills for Success with Office 2010 Vol. 1, 2e Skill 4: Format Text Using Format Painter Formatting applied to subheading Paragraph formatting applied with Format Painter

22. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 22 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Find and Replace Text Find command Used to locate words or phrases quickly Find button Replace Command Used to replace words or phrases one at a time or all at once Search box Navigation pane Located words are highlighted

23. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 23 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Find and Replace Text garden removed Navigation Pane and Search box cleared

24. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 24 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Find and Replace Text Word to find Word replaced Search is complete Replacement word

25. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 25 Skills for Success with Office 2010 Vol. 1, 2e Skill 5: Find and Replace Text Number of replacements made (7) Roof top garden replaced with roof garden

26. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 26 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Create Bulleted and Numbered Lists Bulleted list Bulleted List A list of items with each item introduced by a symbol – such as a small circle or check mark – and presented in any order Numbered List A list of items with each item introduced by a consecutive number or letter to indicate steps, a sequence of actions, or chronological order

27. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 27 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Create Bulleted and Numbered Lists Line spacing and indent increased Spacing added after last item in list

28. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 28 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Create Bulleted and Numbered Lists Numbered list

29. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 29 Skills for Success with Office 2010 Vol. 1, 2e Skill 6: Create Bulleted and Numbered Lists List item moved and renumbered Paste Options button

30. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 30 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert and Format Headers and Footers Design tab Page number gallery Headers and Footers can include text, fields, and graphics

31. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 31 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert and Format Headers and Footers Page number in header

32. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 32 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert and Format Headers and Footers Date and Time dialog box

33. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 33 Skills for Success with Office 2010 Vol. 1, 2e Skill 7: Insert and Format Headers and Footers No header information on first page No footer information on first page

34. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 34 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Insert and Modify Footnotes Footnote inserted Footnote line Footnote A reference placed at the bottom of the page Endnote A reference placed at the end of each section of a document

35. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 35 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Insert and Modify Footnotes Footnotes numbered sequentially

36. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 36 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Insert and Modify Footnotes Footnotes are renumbered

37. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 37 Skills for Success with Office 2010 Vol. 1, 2e Skill 8: Insert and Modify Footnotes Footnote font size increased Most style manuals call for the footer text to be the same size as the document text. By default, the footnote font size is smaller than the font size in the rest of the document

38. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 38 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Add Citations List of sources used in other documents Citation A note in a document that refers the reader to a source in the bibliography List of sources used in current document Preview of bibliography entry Citation field in text

39. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 39 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Add Citations Type of source is Book Book information

40. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 40 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Add Citations Chicago style citation Page number added Citation field

41. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 41 Skills for Success with Office 2010 Vol. 1, 2e Skill 9: Add Citations Article in a periodical

42. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 42 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Create Bibliographies Bibliography gallery Bibliography A list of sources referenced in a report, and is listed on a separate page at the end of the report In a bibliography different titles for the sources page include Works Cited, Bibliography, or Sources.

43. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 43 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Create Bibliographies Bibliography field Title centered Hanging indent applied to sources

44. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 44 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Create Bibliographies Edit button City field edited

45. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 45 Skills for Success with Office 2010 Vol. 1, 2e Skill 10: Create Bibliographies Click to update field Bibliography field updated

46. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 46 Skills for Success with Office 2010 Vol. 1, 2e Skills for Success In Chapter 1, you practiced the following skills: –Skill 1 – Setting Document Margins –Skill 2 – Aligning Text and Set Indents –Skill 3 – Modifying Line and Paragraph Spacing –Skill 4 – Formatting Text Using Format Painter –Skill 5 – Finding and Replacing Text

47. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 47 Skills for Success with Office 2010 Vol. 1, 2e Skills for Success –Skill 6 – Creating Bulleted and Numbered Lists –Skill 7 – Inserting and Formatting Headers and Footers –Skill 8 – Inserting and Modifying Footnotes –Skill 9 – Adding Citations –Skill 10 – Creating Bibliographies

48. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 48 Skills for Success with Office 2010 Vol. 1, 2e More Skills for Success You may want to practice the following More Skills: –More Skills11 – Record AutoCorrect Entries –More Skills 12 – Use AutoFormat to Create Numbered Lists –More Skills 13 – Format and Customize Lists –More Skills 14 – Manage Document Properties

49. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 49 Skills for Success with Office 2010 Vol. 1, 2e Congratulations You have now completed all Skills for Word Chapter 2

50. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall. 50 Skills for Success with Office 2010 Vol. 1, 2e All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America. Copyright © 2013 Pearson Education, Inc. Copyright © 2013 Pearson Education, Inc. Publishing as Prentice Hall