1. HAHP Health & Safety Induction 2014/15

2. Introduction
Health and Safety Policy The role of the Health and Safety Office & HAHP Health and Safety roles Occupational Health Services Emergency Procedures Discovery of a fire and evacuation procedures Accident and Incident Reporting DSE Assessments Risk Assessments Electrical Safety Key Policies

3. Health & Safety Policy
The University aims to avoid, reduce and control, all foreseeable risks to health & safety of any person(s), as stated in the Health & Safety Policy. Employees have a responsibility to take reasonable care for the health and safety of themselves and others who may be affected by their actions or omissions, and also to cooperate with the University on matters of health and safety. Managers and Supervisors who are responsible for either staff or students must adequately supervise work activities to ensure that safe systems are followed. This includes members of faculty who supervise students.

4. Health & Safety Office Roles
Safety advice and carry out safety audits
Co-ordinate emergency responses
Fire Safety
Provide Safety Training
Monitor – gases, lighting, noise, asbestos
Investigate Accidents and Incidents

5. HAHP Health & Safety Roles
Clive Webb , Acting Head of School, is responsible for the management of health and safety relating to all activities carried out within the area of the University under his control.
Deborah Jackson-Smith, as Health & Safety Coordinator (HSC), is the first point of contact for advice or information on all matters relating to Health & Safety.
Primary Investigators (PI’s) exercise control over particular areas, activities or processes involving either employees, visitors or students, and are accountable to the Head of School for enforcement of health and safety measures.

6. Occupational Health Services
Promotion of health & well being in the workplace.
Advising on compliance with health & safety laws and policies.
Ensuring appropriate health screening is carried out for work risks.
Vaccinations for work purposes.
Advice on sickness and absence – manager’s referrals and staff self referrals and counselling services.
For more information visit:

7. Emergency Procedure
FOR ALL EMERGENCIES - fire, first aid, spillages, and emergency services
Do not use 999
3333 from any internal phone
using a mobile phone
Direct connection from blue emergency telephone on campus
For Security Services non-emergency:
8234 for Security Services (24hrs) York House
using a mobile phone.
For more information:

8. Fire What do you do if you discover a fire?
Sound the fire alarm
Leave the building by the nearest possible exit and report to the control point between Arts A & B
Dial 3333
What do you do if you hear the fire alarm?
Fire Alarm Emergency Evacuation:
Leave the area or building by the nearest available exit
Report to the assembly point outside Chichester 1
DO NOT tackle the fire unless you have been trained and are competent to do so

9. Emergency Evacuation DO close windows and doors
DO NOT tackle the fire unless you are competent
DO NOT use lifts under any circumstances
DO NOT stop to collect personal belongings
DO NOT return to the building until instructed to do so by the person in charge
DO NOT PUT YOURSELF AT RISK

10. Accident/Incident Reporting
Advise your HSC (Health and Safety Coordinator) of the accident/incident . HSC completes an online report. HSC advises on any remedial actions required. Safety Office coordinates further investigations if necessary. Safety Office reports some injuries to HSE .

11. Display Screen Equipment
DSE assessments carried out by a trained assessor are available for all staff. Please contact the School Office if you wish to arrange an appointment.
Users can complete a self assessment:
If the self-assessment identifies risks and issues, please refer to HSC, who will ensure that your workstation is reassessed by a trained DSE assessor.
Remedial actions are implemented by Line Manager.
Eye Tests
The University is liable to pay for those costs of any spectacles chosen which are attributable to the requirements of the Display Screen Equipment work.
For more information:

12. Risk Assessment overview
What are risk assessments? Risk assessments are used to identify hazards and risks. Once these have been identified, processes are put in place to eliminate the hazards and reduce the risks where possible. Who has to do them? Managers and Supervisors must undertake risk assessments for all work activities. This includes external fieldwork (any work carried out by staff or students of the University for the purposes of teaching, research, recruitment activities, attending conferences or otherwise representing the institution in places which may be distant from the institution). Risk Assessment Training The University holds Risk Assessment training sessions for managers and supervisions.

13. Risk assessment further details
If you are organising, or partaking in, any of the following activities you must complete a risk assessment: Fieldwork, Placements, Work Related Driving, Travel, Event Planning For more information and access to forms: New and Expectant mothers also require a risk assessment:

14. Electrical Equipment
All portable electrical equipment is regularly tested for electrical safety by the University. All privately owned electrical equipment must be approved and tested before use on University premises. To arrange for your electrical equipment (kettles, coffee machines, etc.) to be tested, please contact the School Office who will arrange this with Estates. This must be done for all electrical equipment not currently possessing an up to date safety sticker.

15. Key Policies Key policies to read and note:
Health and Safety Policies can be found at:
Key policies to read and note:
Display Screen Equipment
Driving at work
Fire
Lone Working
Manual Handling
Risk Assessment
Work Related Stress