1. Education and Culture Name Education and Culture International opportunities for Higher Education D. Angelescu (EACEA A4)

2. Content Successful vs. good proposals How should I start? Drafting a good proposal When can I start?

3. Successful project Respect the Call requirements & criteria Be clear, well-structured, concise, to the point (see guiding questions in the Application Form) Manageable partnership Cost-effective

4. Successful project  Submission on-line to EACEA  eForm (parts A & B)  Criteria  Eligibility Criteria  Exclusion Criteria  Selection Criteria  Award Criteria Common requirements for all Erasmus+ International dimension – Centralised Actions

5. Successful project Most of eligibility criteria (see E+ Programme Guide – CBHE action) are featured in the e-form; following criteria are double checked by the Agency staff:  Formal submission requirements  Grant size (and duration)  Applicant, Partners and Partnership requirements (number of partners, status of the grant applicant & partners, etc.) Eligibility criteria It does not matter how well the project has been designed if it does not fulfil the eligibility criteria: this will lead to the automatic rejection of the proposal It does not matter how well the project has been designed if it does not fulfil the eligibility criteria: this will lead to the automatic rejection of the proposal

6. Successfu l project Objectives and priorities of the Programme action (including general, specific and operational objectives) Well-defined target groups of the action Modernisation and internationalisation of participation organisations Genuine and adequate needs analysis Innovative and/or complementary character to other initiatives and projects already carried out EU added value Award criteria: (1) Relevance of the project

7. Successfu l project Quality of the activities proposed Feasibility and innovative nature of the methodology proposed Cost-effectiveness & allocation of appropriate resources to each activity Quality of the overall project design in terms of consistency between project objectives, methodology, activities and budget proposed Completeness of the work programme, including appropriate phases for preparation, implementation, evaluation, follow-up and dissemination Quality control measures to ensure that the project implementation is of high quality, completed in time and on budget Quality of measures  for identifying and selecting participants in the mobility activities  to ensure a high quality mobility experience and recognition of learning outcomes of the participants Award criteria: (2) Quality of Project Design & Implementation

8. Successfu l project Award criteria: (3) Quality of Project Team & Cooperation Appropriate mix of complementary participating organisations with the necessary profile, skills, experience, expertise and management support to successfully deliver all aspects of the project Distribution of responsibilities and tasks Effective mechanisms for coordination and communication between the participating organisations, as well as with individual participants and other relevant stakeholders Involvement of organisations / stakeholders from different sectors of education, training and youth, where relevant. Involvement of newcomers to the programme/action

9. Successfu l project Impact foreseen on the organisations and individuals during and after the project lifetime Potential to produce multiplier effects outside the organisations and individuals Quality of the dissemination plan and identification of appropriate resources in each of the participating organisations to ensure a high quality dissemination to relevant stakeholders Quality of the plans for ensuring the sustainability of the project activities and outputs after the project lifetime - attracting co-funding or other forms of support as well as mainstreaming and effective use/implementation of the project results Award criteria: (4) Impact and Sustainability

10. From a project idea to a successful proposal A successful proposal demonstrates that the combination of all its elements will produce concrete and sustainable results for the benefit of all the parties concerned.

11. Good project  Necessary condition but… not sufficient !  A good proposal is a proposal that  Has been prepared and agreed jointly by the partnership.  Has received the full commitment and support of the participating institutions.  Is ready to start immediately after the selection decision.  All proposals start from individual initiatives.  Good proposals are always the result of a joint institutional commitment.

12. How can I start? 1.You have a "broad knowledge" of Erasmus+  What/who is it for? How does it work? What activities does it support and how? Who could help you understand it better? 2.You have a concrete idea for an international cooperation project  Does it fit the programme' s objectives, priorities, requirements, intervention modalities, etc.?  Does it address your institution (/sector /country) needs? 3.Your idea is supported by your institution  You have discussed it with the relevant authorities  You will be supported for the proposal preparation and, if successful, the project implementation 4.You can set up (/be part of) an international partnership for carrying out the project

13.  Start locally  In your institution (other colleagues, services, departments, authorities, etc.)  Among local stakeholders (other universities, education providers, employers, local / regional / national authorities, NEOs in Partner Countries etc.)  International partners  Colleagues / Organisations you (/your partners) have worked with in the past Partners are not individuals, they are organisations  Each partner must  Bring a concrete added value to the project  Gain a concrete added value from the project  Cooperation is based on trust, confidence AND on formalized agreements How can I build a strong partnership?

14. Drafting the proposal  Broad knowledge of Erasmus+ is not sufficient anymore  You must become a "master" in the relevant Erasmus+ Action (objectives, priorities, requirements, criteria, etc.)  Most probably, you will need to adapt your idea to the Action requirements.  Drafting the proposal is a shared exercise  It reflects the partners shared responsibilities at project implementation stage  It requires regular revisions/rewriting in order to ensure Consistency and coherence Comprehensiveness Fulfilment of all the E+ Action requirements Choose the language common/comfortable to all project partners Have your final Draft proofread by a colleague not involved in the proposal

15. A good proposal is:  COHERENT in its entirety; avoid contradictions; avoid "patchwork"  SIMPLE: better a few well-chosen words than long/vague explanations  CONCRETE: use examples, justify your statements, bring proofs  CLEAR: Follow the questions and answer them in the right order  EXPLICIT: do not take anything for granted; don't assume: experts cannot read your mind; avoid abbreviations or explain them  RIGOROUS: the application is the basis on which your project will be implemented; it is also the cornerstone of your partnership commitment  FOCUSED: stick to what is asked  COMPLETE: ensure (twice!) you have followed all the instructions and that the proposal fulfils all the mandatory requirements.

16. Conclusion: Cooperation Projects 1.A good proposal is (much) more than a successful proposal. 2.Nobody else knows your institution/country needs better than you. 3.Have everybody on board as early as possible. Good luck !!

17. Important link for the E form https://eacea.ec.europa.eu/erasmus- plus/funding/key-action-2-capacity-building-in- field-higher-education-2015_enhttps://eacea.ec.europa.eu/erasmus- plus/funding/key-action-2-capacity-building-in- field-higher-education-2015_en