1. Project reports and reviews in CIP ICT-PSP
Coordinators Day 23 June Peter Diry INFSO C5 Operations for ICT Research & Innovation

2. Reporting requirements
Reporting periods defined in core agreement (usually 12 months)
Periodic reports (60 days after each period)
Final report (60 days after end of project)
Report on distribution of Community financial contribution (30 days after receipt of final payment)
Deliverables (as in Annex I)
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

3. Layout and content ICT PSP Guidance notes on project reporting
Progress report template
can be found at
participating/project_management
Projct reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

4. Periodic report
Periodic report, due 60 days after reporting period (incl. last reporting period), comprises :
Progress report
Declaration by the project coordinator
Publishable summary
Project progress
Use of resources (not for TN)
Financial statements
Financial statement from each beneficiary
Summary financial report
Financial certificates (where required)
For TN, only a simplified summary financial report
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

5. Final report
Final report, due 60 days after end of project (in addition to the periodic report for the last reporting period), comprises :
Final publishable summary
Covers results, conclusions and socio-economic impact
Lists all beneficiaries with contact details
Provides the address of the project public website
Lists dissemination activities
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

6. Transmission modalities
One original (paper) copy and one electronic copy
Preferred format for electronic version: PDF
Date of submission is date of receipt of the original (paper) copy by the Commission
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

7. Approval of reports and deliverables
Commission has 105 days to evaluate reports and deliverables and make payment
No tacit approval of reports
EC will pay interest on late payments automatically (unless amount of interest £ 200€)
Payment is made after approval of reports and deliverables
After reception of the reports the Commission may:
Approve the reports and deliverables
Reject the reports and deliverables
Suspend the time limit for approval
Suspend the payment in whole or in part
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

8. Differences from FP7 No certification on methodology
Paper submission in addition to electronic submission
No questionnaires at the end of the project
Overview table of actual vs planned person-months requested
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

9. Project technical reviews
General principles
Aim is to assess the work carried out under the project over a certain period
The Commission may initiate a technical review at any time during and up to 5 years after the end of the project
It may be assisted by external experts (reviewers) who give recommendations to the Commission.
The final decision is taken only by the Commission. The consolidated experts’ review report is communicated to the project.
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

10. Review objectives
Assesses the work carried out under the project by evaluating :
The project reports and deliverables
The proper use of resources wrt efficiency and effectiveness
The management of the project
The expected impact
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

11. Review modalities
The identity of the appointed experts is communicated to the project in advance
Reviews may be carried out remotely or involve sessions at the premises of the Commission or of the beneficiaries
Guidance notes on project technical reviews and Template for the technical review report
can be found at
participating/project_management
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

12. Review material Description of Work (Annex I to the grant agreement)
Progress report for the period under review
Deliverables due in this period, according to the deliverable table in Annex I
Reports from previous reviews
Relevant work programme and call for proposals
Any additional information requested by the Commission
For a final technical review, the final publishable summary report should also be part of the material to review
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

13. Review outcome
Allow the project to continue without modification of Annex I or with minor modifications
Consider that the project can only continue with major modifications
Accept or reject reports and deliverables
Suspend the time limit for evaluating reports and deliverables and disbursing the payments
Suspend the project
Initiate the termination of the grant agreement or of the participation of any beneficiary
Reduce the grant, issue a recovery order regarding all or part of the payments made and apply any applicable sanction.
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011

14. Thank you for your attention!
Project reports and reviews in CIP ICT-PSP – Coordinators Day, 23/06/2011