1 March 20064th PAC07 LOC meeting1 TA Rm. 201 Pinon Conference Room 1 March :30-14:30

1 March 20064th PAC07 LOC meeting2 Agenda 13:30-13:40 Introduction (10’): Tsuyoshi Tajima 13:40-13:45 IT Activities (5’): Michael Carter 13:45-13:50 New web page (5’): Alberto Canabal 13:50-13:55 Budget update (5’): Shirley Atencio 13:55-14:05 PC update (10’) : Bob Garnett 14:05-14:15 Industrial Exhibition Update (10’): John Eddleman/Tamson Smith 14:15-14:20 Editors update (5’): Luce Salas 14:20-14:30 Other updates and Discussions

1 March 20064th PAC07 LOC meeting3 Contents New members Activity calendar Conference poster selection Conference bags Industrial Exhibition Lab Tours Companion tours and entertainment events Physics (Science) Teacher’s Day event Conference theme?? Remaining positions to be filled Things to do soon

1 March 20064th PAC07 LOC meeting4 New LOC members Alberto Canabal of LANSCE-MDE (Mechanical Design & Engineering) as the Webmaster William Roybal of LANSCE-RFE (RF Engineering) joined us as the Poster Session Manager on 14 February Rich Sheffield of LANSCE-DO as the Award Session Manager

1 March 20064th PAC07 LOC meeting5 Activity Calendar See the calendar in Excel sheet Tsuyoshi will send out to the LOC members, Stan, Bob and Lorraine Will be posted on the web soon

1 March 20064th PAC07 LOC meeting6 Conference poster selection (1) Candidate 1Candidate 2Candidate 3

1 March 20064th PAC07 LOC meeting7 Conference poster selection (2) Candidate 4Candidate 5Candidate 6 Candidate 7

1 March 20064th PAC07 LOC meeting8 poster ranking at present 1 being the top choice poster # Stan Bob 21 Lorraine21 3 Christine11 Allen 1 Tsuyoshi213654

1 March 20064th PAC07 LOC meeting9 Conference bags Stan’s comment “Do we really want to give out bags? We could use some of those funds to hand out a better smart card. Don't get too fancy with the bag -- most people trash them after the meeting unless it is a versatile simple bag. We can't afford backpacks, but we could have a simple underarm portfolio or zippered envelope folio.” Check on simple ones from the past conferences.

1 March 20064th PAC07 LOC meeting10 TESLA Technology Collaboration Mtg.PAC05 Superconducting RF WorkshopApplied Superconductivity Conference Examples

1 March 20064th PAC07 LOC meeting11 EPAC06 conference bag choice John Thomason, EPAC06 LOC Chair There is a sponsor that pays all the cost of bags!! They hope to have their decision on this conference bag agreed with the sponsor company (e2v) very soon and receive a sample printed with the appropriate logos. Is it possible to get a sponsor on this? If we can get one, we would rather choose a little fancy one like this?

1 March 20064th PAC07 LOC meeting12 Industrial Exhibition: vendor Stan’s comment –They need to use the conference letter template for this message. –Need to say something about all coffee breaks will be in this area. –In the paragraph that starts "On-line registration---" we should add something like "and details for this process will be listed in a notice that will be sent prior to this time" Comments from Alan Todd, Advanced Energy Systems, OC member as an industry rep. –Not more than 3 days, i.e., Mon.-Wed. –He agrees with all Stan’s comments. –He says OK about the drafts including these.

1 March 20064th PAC07 LOC meeting13 Lab tours Peggy Vigil says, “ Regarding approval requests for Sandia, unlike LANL they do require paperwork for each individual entering the facilty. 982's for non us citizens is required. Once we have established a point of contact at Sandia Lab, and have identified the areas to be toured. I can work together with the person at Sandia to see if any we can do a group clearance type of thing.”

1 March 20064th PAC07 LOC meeting14 Companion tours and entertainment events Andrea Sanchez and Joan Williams are preparing the following tours –Day Trip to Santa Fe, NM –Day Trip to Taos, NM –And many more Entertainment events (need info) These info will be posted on the web (Alberto)

1 March 20064th PAC07 LOC meeting15 Physics (Science) Teacher’s Day event Stan sent an on 31 January 2006 to Linda Spentzouris of Illinois Institute of Technology, the current chair of Education committee of the APS-DPB since the Teacher’s day event at PAC05 sponsored by APS-DPB was very successful. Stan suggested that she contact Tsuyoshi, but she has not got in touch with Tsuyoshi yet. Has Bob contacted with Community Relations on this?

1 March 20064th PAC07 LOC meeting16 Conference theme?? Stan’s comments “If you want to determine a theme for the conference, then you need to be very careful that it fits well with the entire community and cultural/ethnic differences. We need to look at what is happening in 2007 and see what fits overall. Is there a special scientific focus, NM focus, science training focus, or some world focus such as energy or environment -- are a few things you should be considering. Someone needs to tap into the web and to policy makers/movers/shakers to see what is being high lighted.” Are we brave enough to create a theme like PAC05, which was a special year for Physics. If we create one, the following PACs will feel pressure to create one. Is it a good thing?

1 March 20064th PAC07 LOC meeting17 Remaining positions to be filled Student support coordinator AV interface manager –Responsible for: Transferring the presentation files from SPMS or directly from the author to the local system or InDiCo. Checking the presentation files (fonts, animations, etc.) at the venue.

1 March 20064th PAC07 LOC meeting18 Things to do in March 2006 Send out first to vendors Select official poster and 2 other posters to be shown at EPAC06 Decide entertainment events Start working on Science Teachers Day event Start posting various info on the web Look into the possibility of getting sponsors for conference bags