Progression of Title III Programs Through Implementation, Regulation and Compliance A ROUND TABLE DISCUSSION TITLE III PROGRAM MANAGEMENT National Association of HBCU Title III Administrators, Inc Technical Assistance Workshop Charlotte, North Carolina Tuesday, June 24, 2014 Dr. Brenda Jackson, Facilitator Southern University at New Orleans Mrs. Nichele Harper O’Connor, Assistant Dillard University

ESSENTIAL TOOLS and GUIDELINES FOR EFFECTIVE AND EFFICIENT TITLE III PROGRAM MANAGEMENT

 COLLEGE/UNIVERSITY STRATEGIC PLAN  COMPREHENSIVE DEVELOPMENT PLAN  COMPLETE TITLE III PROGRAM GRANT APPLICATION  PHASE II 5-YEAR PROJECT PLAN  PHASE II CURRENT YEAR PLAN and APPROVED BUDGETS ESSENTIAL AND PRIMARY PLANS

 PHASE I DATA REPORT  EXTERNAL REPORTS  INTERNAL REPORTS  EVALUATIONS REPORTS

 FULL-TIME/PART-TIME- Employees  ORGANIZATIONAL CHART  JOB DESCRIPTIONS FOR ALL TITLE III PAID PERSONNEL  ROLE/WRITTEN RESPONSIBILITIES FOR ALL ACTIVITY DIRECTORS (paid and unpaid)  TIME AND EFFORT FORMS YOU, THE TITLE III ADMINISTRATOR ARE THE SIGNIFICANT LINK BETWEEN THE FUNDING AGENCY AND YOUR INSTITUTION. PERSONNEL

 NOTIFICATION OF GRANT AWARD DOCUMENT  ALLOWABLE AND UNALLOWABLE ACTIVITIES  FISCAL ACCOUNTABILITY, BUDGET MANAGEMENT AND DAILY BUDGET MONITORING  APPROVING OF ALL TITLE III EXPENDITURES Fiscal Management

MUST MUST “HAVE”  POLICIES AND PROCEDURES MANUAL  TITLE III EQUIPMENT INVENTORY  INTERNAL AND EXTERNAL EVALUATIONS  PROGRAM AUTHORIZING LEGISLATION/FEDERAL REGULATIONS  DOCUMENTATION WITH WRITTEN AND VERIFIABLE PROOF MUST “DO”  KEEP LINES OF COMMUNICATIONS OPEN WITH YOUR PROGRAM OFFICER, YOUR IMMEDIATE SUPERVISOR AND THE CHANCELLOR/PRESIDENT  DEVELOP AND MAINTAIN A WORKING RELATIONSHIP WITH FISCAL PERSONNEL, ACTIVITY DIRECTORS, CAMPUS ADMINISTRATORS, STAFF AND PARTNERS  REMEMBER TO REMAIN PROFESSIONAL AND MAINTAIN RESPECT FOR ALL—SELF, UNIVERSITY OFFICIALS, TITLE III PERSONNEL, FACULTY, STAFF, STUDENTS AND OTHERS.

 TITLE III MEETINGS AND MINUTES  NEWSLETTERS  TITLE III IMPACT STUDIES- 5 YEARS PERIOD  KNOW THE GRANT “LINGO” (ACRONYMS)  OTHER LAGNIAPPE

 Dr. Brenda or at 504-  Mrs. Nichele Harper or at FOR ADDITIONAL INFORMATION:

 Change will not come if we wait for some other person or some other time. We are the ones we’ve been waiting for. We are the change that we seek.  President Barack Obama