Get up to speed Save your files in the format that works best Access 2007 uses a new file format and a new file extension. What does that mean to you?

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Presentation transcript:

Get up to speed Save your files in the format that works best Access 2007 uses a new file format and a new file extension. What does that mean to you? Several advantages, and a couple of simple steps, which this lesson describes. And yes—old files do work in the new version of Access.

Get up to speed Benefits Why change the file format? There are several advantages, and several reasons. To make Access 2007 databases more secure. To make them more compact.

Get up to speed Benefits Why change the file format? There are several advantages, and several reasons. To make recovery of data more reliable if a file does become corrupted. To add some features that aren’t so easy to put into a picture, like table fields that store attachments, and fields with multiple values.

Get up to speed Upgrade previous databases With Access 2007, you can make a copy of an older database that will be more secure, more compact, and easier to recover if necessary. Here’s all you have to do to give the older database every advantage of the new file format: 1.In Access 2007, click the Microsoft Office Button and use the Open command to open that older database. 2.Click the button again and point to Save As.

Get up to speed Upgrade previous databases With Access 2007, you can make a copy of an older database that will be more secure, more compact, and easier to recover if necessary. 3.Click Access 2007 Database. It’s sort of obvious, because it’s supposed to be. Here’s all you have to do to give the older database every advantage of the new file format:

Get up to speed Share in an older format You may need to share an Access 2007 database with someone who is working with a previous version of Access. To do this, you create a copy in an older file format.

Get up to speed Share in an older format You may need to share an Access 2007 database with someone who is working with a previous version of Access. The method of making that copy is very like the method of upgrading an older database: 1.Open the Access 2007 database, and then click the Microsoft Office Button. 2.Point to Save As, and then click the option that applies.

Get up to speed You can’t have everything Some new features in Access 2007 require the new file format—in other words, they’re only available in Access If your database uses those new features, and you try to make a copy of the database in an older format, this Access message tells you why that doesn’t happen. So if you know that you’ll be sharing a database with people who don’t have Access 2007, plan your work accordingly.