YOUTHBUILD SERIES YOUTHBUILD SERIES How to Implement Project Planning Best Practices January 11 th, 2011 January 11 th, :00 PM - 3:00 PM (EST)

2 How to Implement Project Planning Best Practices Webinar Platform: Participant View Attendee List Chat Room Presentation Slide Area Status Options Full Screen

3 How to Implement Project Planning Best Practices Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

4 How to Implement Project Planning Best Practices Moderator Toni Wilson National Liaison U.S. Department of Labor, Division of Youth Services

5 How to Implement Project Planning Best Practices Webinar Objectives  Provide a process and tools for a solid project management system  Using a construction lens, discuss strategies for project management

6 How to Implement Project Planning Best Practices What is Project Management?  Identify a beginning, a middle and an end to projects (Source: John Carroll, Project Management for Effective Business Change)  Can help manage entire program, including funding sources!  Tackle large projects in small chunks

7 How to Implement Project Planning Best Practices What are some of the project management challenges facing your team (i.e. funding, communication, organizing, etc.)? Live Chat 1

8 How to Implement Project Planning Best Practices Presenter Miguel Rodriguez Technical Assistance Coach YouthBuild USA

9 How to Implement Project Planning Best Practices Five Phases of Project Management 1. Plan 2. Set Objectives 3. Organize 4. Implement 5. Close-out

10 How to Implement Project Planning Best Practices Project Management Team Structure Program Director + Construction Manager + Construction Instructor + Partner + Youth = Project Management Team!

11 How to Implement Project Planning Best Practices Project Manager Roles  Negotiator  Communicator  Delegator  Priority Setter  Documenter  Money Manager  Troubleshooter  Reporter

12 How to Implement Project Planning Best Practices Phase 1: Plan 1. Plan 2. Set Objectives 3. Organize 4. Implement 5. Close-out

13 How to Implement Project Planning Best Practices Phase 1: Plan  Brainstorm meaningful projects  Who are the stakeholders?  Develop preliminary agreements  Identify potential risks  Is the project feasible?  Identify potential risks  Justify the project  Can we secure necessary resources?

14 How to Implement Project Planning Best Practices Kerry Knodle Executive Director Comprehensive Community Solutions Illinois Presenter

15 How to Implement Project Planning Best Practices 1. Plan 2. Set Objectives 3. Organize 4. Implement 5. Close-out Phase 2: Set Objectives

16 How to Implement Project Planning Best Practices Phase 2: Set Objectives  S trategic  M easurable  A greed  R ealistic  T imed

17 How to Implement Project Planning Best Practices Phase 2: Set Objectives Objective

18 How to Implement Project Planning Best Practices Brian Fitzgerald Chief Operations Officer YouthBuild McLean County Illinois Presenter

19 How to Implement Project Planning Best Practices A.Strategic B.Measurable C.Agreed D.Realistic E.Timed When setting goals, which of these areas do you find most difficult? Is it making your goals: Poll 1

20 How to Implement Project Planning Best Practices 1. Plan 2. Set Objectives 3. Organize 4. Implement 5. Close-out Phase 3: Organize

21 How to Implement Project Planning Best Practices Phase 3: Organize Task

22 How to Implement Project Planning Best Practices Phase 3: Organizing Tool Gannt Chart

23 How to Implement Project Planning Best Practices Patrick Keptner Executive Director Tohatchi YouthBuild New Mexico Presenter

24 How to Implement Project Planning Best Practices 1. Plan 2. Set Objectives 3. Organize 4. Implement 5. Close-out Phase 4: Implement

25 How to Implement Project Planning Best Practices Phase 4: Implement  Substantial work (40% of time)  Prepare young people –class instructed –tools and gear –applied work  Timely and scheduled  Integrated  Leadership opportunities  Staff and partner roles  Cash flow

26 How to Implement Project Planning Best Practices Tim Queener Director YMCA of Middle Tennessee YouthBuild Tennessee Presenter

27 How to Implement Project Planning Best Practices 1. Plan 2. Set Objectives 3. Organize 4. Implement 5. Close-out Phase 5: Close-out

28 How to Implement Project Planning Best Practices Phase 5: Close-Out  Visibility, marketing, and transitioning  Deliverables for all stakeholders  Reporting  Evaluations and lessons learned  Celebrate accomplishments  Thank the team

29 How to Implement Project Planning Best Practices George Riggin Project Director Operation Fresh Start Wisconsin Presenter

30 How to Implement Project Planning Best Practices Communication is KEY  Often – How is it going to work?  With everyone – all stakeholders  How to communicate? (verbal, , bulletin boards, reports, progress charts)

31 How to Implement Project Planning Best Practices Sample Communication Plan STAKEHOLDER/ INDIVIDUALS WHOWHATHOW Bob X Carpentry UnionLiaison/ program director Materials delivered, work scheduled, ribbon cutting Send fliers, calls to cell phone Gary Y Housing Authority

32 How to Implement Project Planning Best Practices Summary  Plan  Set objectives  Organize  Implement  Close-Out  Communicate

33 How to Implement Project Planning Best Practices Please enter your questions into the Chat Room! Question and Answer Period

34 How to Implement Project Planning Best Practices Resources  Five Phases of Project Management –  Planning a Project – Guiding Questions –  Organizing Tool –  Gannt Chart –  Communication Plan –

35 How to Implement Project Planning Best Practices Contact for Follow-Up Miguel Rodriguez Technical Assistance Coach, YouthBuild USA (213)

36 How to Implement Project Planning Best Practices YouthBuild Technical Assistance PLEASE CONTACT YOUR FEDERAL PROJECT OFFICER (FPO) FOR TECHNICAL ASSISTANCE

37 How to Implement Project Planning Best Practices Share Your Ideas with Your Peers! Share your demand-driven strategic plans, models, innovations, resources, and ideas! You have the option to submit content for review by uploading the resource or providing a link to the resource.

38 How to Implement Project Planning Best Practices Access to Webinar Resources WEBINAR RESOURCES: Recordings and transcripts are available within 2 business days after the event.

39 How to Implement Project Planning Best Practices Stay Informed, Get Connected!

40 How to Implement Project Planning Best Practices A.Excellent B.Fair C.Poor Please rate the quality of this webinar. Poll 2

41 How to Implement Project Planning Best Practices A.Yes B.No Will you use the resources and tools presented in today’s webinar in your program? Poll 3

42 How to Implement Project Planning Best Practices How could this webinar be improved? Live Chat 2

43 How to Implement Project Planning Best Practices What other webinar topics might be useful in your work? Live Chat 3

44 How to Implement Project Planning Best Practices For more information about the Workforce Investment System:  Visit  Call US2-JOBS