Asset accounting-29.pptx This course will give an overview of the following Workbreakdown Structure Network Project Builder Project Planning Board Project Simulations Date Planning Resource Planning Materials in Projects Cost Planning Revenue Planning Budgeting Commitments and actual data Period end closing Information systems Integration with other applications Course Objectives

Asset accounting-29.pptx Course Overview Diagram

Asset accounting-29.pptx In this course, you will look at the following two projects An investment project “ Elevator E-99## ” A customer project “ Turbine System T-200## “ Main Business Scenario

Asset accounting-29.pptx The Project System is an integrated solution that helps you perform all of the tasks in a project - no matter which sector of industry you are active in. It includes the functions you need in all project phases. Project System -1

Asset accounting-29.pptx Project System is part of SAP‘s solution for Project and Portfolio Management. Project System helps you manage the project through its entire life cycle, from setting up a structure, to drawing up detailed plans, to execute and completing the project. Because of its tight integration into financial and logistic core enterprise processes Project System can especially be used for large and complex projects such as construction, production, maintenance, investment, or costs projects in all industries. Project Builder and Project Planning Board Project System - 2

Asset accounting-29.pptx Project Characteristics

Asset accounting-29.pptx Integrated Project Management

Asset accounting-29.pptx PS Master Data

Asset accounting-29.pptx Business Scenario : Investment Project E-99##

Asset accounting-29.pptx Business Scenario : Customer Project T-200##

Asset accounting-29.pptx Phases in a Project

Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

SAP Project System Structures

Asset accounting-29.pptx Overview of the basic data used in a project and what this data is used for: WBS elements Activities Documents PS texts Milestones Understand the Project Builder, and the various options it provides for working with basic data Part 2 – Project Structures

Asset accounting-29.pptx The project definition is an outline of all objects created within a project. The project definition contains data that affects the entire project (start and finish dates, for example, and organizational data). The work breakdown structure (WBS) shows the individual elements of a project in a hierarchical structure. A WBS is the operative basis for planning further steps in a project. Here the focus is on planning, analysis, description, control, and monitoring costs, basic dates, and budgets. Workbreakdown Structures

Asset accounting-29.pptx Work Breakdown Structures : Structure

Asset accounting-29.pptx Work Breakdown Structures : Functions

Asset accounting-29.pptx The Project Builder

Asset accounting-29.pptx Work Breakdown Structures – Operative Indicators

Asset accounting-29.pptx WBS: Organization and Responsibilities

Asset accounting-29.pptx WBS: Maintenance Options

Asset accounting-29.pptx WBS : Hierarchy Graphic

Asset accounting-29.pptx Activities describe the various tasks and work involved in the project, and the temporal and causal relationships between these tasks. Here, the focus is on planning, analyzing, describing, controlling, and evaluating costs, scheduled dates, resources, and material requirements. In the Project Builder and the project planning board, you can create both WBS elements and activities, and maintain data for these. Activities and Networks

Asset accounting-29.pptx Activities and Networks: Structure

Asset accounting-29.pptx Activities and Networks: Functions

Asset accounting-29.pptx Different ways of Defining Activities

Asset accounting-29.pptx Network Graphic

Asset accounting-29.pptx Relationships

Asset accounting-29.pptx Mass Change

Asset accounting-29.pptx Sales Pricing

Asset accounting-29.pptx PS Texts, Documents, Milestones : Assignments

Asset accounting-29.pptx Milestones

Copyright © 2010 Deloitte Development LLC. All rights reserved.

SAP Project System Planning

Asset accounting-29.pptx The different planning methods will be demonstrated for projects with and without network activities: If projects have activities, then dates, costs, payments, capacity requirements and material requirements can be planned automatically If projects do not have activities, you can plan dates, costs and payments manually Revenues can be planned using billing elements or the SD documents assigned to the project Planning Business Scenario

Asset accounting-29.pptx Aspects of Planning

Asset accounting-29.pptx The project planning board is a tool that enables you to process the entire project structure (WBS elements, activities and the objects assigned to them) in an integrated environment. You can simulate projects at various stages, and use this information for planning: To estimate costs, deadlines, and capacities during the quotation phase To compare various options during the course of the project. You can then use the best option in your operative project. The Project Planning Board and Simulations

Asset accounting-29.pptx The Project Planning Board : Objects

Asset accounting-29.pptx The Project Planning Board : Integration

Asset accounting-29.pptx Icons used in Project Planning Board

Asset accounting-29.pptx Simulation : Process

Asset accounting-29.pptx Simulation: Data Transfer

Asset accounting-29.pptx You can schedule dates manually for WBS elements (as basic dates). You can also use activities to schedule automatically. Scheduling

Asset accounting-29.pptx Dates in Projects

Asset accounting-29.pptx Basic Dates for WBS Elements

Asset accounting-29.pptx Scheduling

Asset accounting-29.pptx Basic Dates : Effects on Scheduling

Asset accounting-29.pptx Resource planning refers to the following: Planning internal processing by means of internal processing activities. You can evaluate capacity requirements for work centers, and use the project planning board to level capacities. At the same time, you can also use the project planning board to distribute the work among employees (workforce planning). Planning external services by means of external processing or service activities. In this case, purchase requisitions are generated in Purchasing (at the latest, when the activity is released). The purchasing department then procures the services in question externally. Resource Planning

Asset accounting-29.pptx Resource Planning

Asset accounting-29.pptx Internal Processing

Asset accounting-29.pptx Distribution of Work among Workforce

Asset accounting-29.pptx External Processing

Asset accounting-29.pptx You plan material requirements by assigning material components to activities. Material requirements form the basis for procurement - whether the material is to be produced in-house (production) or procured externally (purchasing). You can assign material components to activities manually. Alternatively, you can use the BOM-PS interface to assign BOM components automatically to activities. Material Requirement Planning ( MRP )

Asset accounting-29.pptx Materials in Projects

Asset accounting-29.pptx Integration with MM and PP

Asset accounting-29.pptx Procurement using Requirements Planning

Asset accounting-29.pptx Direct Procurement

Asset accounting-29.pptx BOM – PS Interface

Asset accounting-29.pptx BOM – PS Interface

Asset accounting-29.pptx You also plan costs in your projects: Manually for WBS elements - using structure-oriented planning, cost-element- based detailed planning, or unit costing Automatically - using the costing data of the assigned activities You plan revenues for projects by means of structure-oriented planning, revenue- element-based detailed planning, or PS billing plans. By assigning SD documents to WBS elements, you can update planned revenues automatically for projects. You can either plan payments manually using detailed planning, or write them automatically to the project using the quantity structure of the network or billing plans. You can store different cost planning, revenue planning and payment planning scenarios in CO plan versions, and evaluate these at a later point in time. Planning Costs and Revenues

Asset accounting-29.pptx Cost Planning in Projects

Asset accounting-29.pptx Planned Costs in Networks

Asset accounting-29.pptx Planning Revenues - Methods

Asset accounting-29.pptx Project T- 200##: Incoming Orders and Billing Plan

Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

SAP Project System Budgeting

Asset accounting-29.pptx You allocate budgets for the various work packages in your investment project You use the investment program to budget the top WBS element You then distribute the budget of the top WBS elements among the level 2 WBS elements Budget : Business Scenario

Asset accounting-29.pptx Cost Planning and Budgeting

Asset accounting-29.pptx Distributing Budget from the Investment Program

Asset accounting-29.pptx Budget Overview

Asset accounting-29.pptx Availability Control

Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

SAP Project System Execution

Asset accounting-29.pptx You use various business transactions to post actual data ( actual dates, actual costs and actual revenues ) in both your projects You can use the information system to evaluate aggregated actual data in the project structure Execution: Business Scenario

Asset accounting-29.pptx Aspects of Project Execution

Asset accounting-29.pptx Basic Dates for WBS elements

Asset accounting-29.pptx Confirmation Options

Asset accounting-29.pptx Individual and Collective Confirmations

Asset accounting-29.pptx Cross Application Time Sheet ( CATS )

Asset accounting-29.pptx Cost Integration Using Account Assignment

Asset accounting-29.pptx Cost Integration using Assignment

Asset accounting-29.pptx Internal Activity Allocation

Asset accounting-29.pptx The Purchasing Process

Asset accounting-29.pptx Milestone Billing

Asset accounting-29.pptx Milestone Billing

Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

SAP Project System Period – End Closing

Asset accounting-29.pptx You calculate overheads for your projects. You then settle projects. You use Schedule Manager to perform period- end closing. You draw up a results analysis for your customer project ( T-200## ), and you settle the project to a profitability segment. You settle your investment project ( E-99## ) to an asset under construction / asset Period – End Closing – Business Scenario

Asset accounting-29.pptx Period – End closing : Procedure

Asset accounting-29.pptx Schedule Manager

Asset accounting-29.pptx Overheads

Asset accounting-29.pptx Settlement

Asset accounting-29.pptx Generating a Settlement rule for a WBS

Asset accounting-29.pptx Settlement Rules for Activities

Asset accounting-29.pptx Archiving Steps

Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

SAP Project System Reporting

Asset accounting-29.pptx You use the Structures and Controlling Information systems to evaluate key figures for your project Reporting : Business Scenario

Asset accounting-29.pptx Information Systems

Asset accounting-29.pptx Information Systems: Degree of Detail

Asset accounting-29.pptx The structure information system evaluates the structural and logistical aspects of projects, but it is also possible to display costs, revenues, and other data in the structure. Benefits of using this information system: It is possible to edit all objects interactively (create, change, display, confirm) Flexible selection of columns for fields to be displayed You can customize icon toolbars in line with the functions used You can save all settings in profiles or overview variants Structure Information System

Asset accounting-29.pptx Structure Overview and Individual Overviews

Asset accounting-29.pptx Functions in the Structure / Dates Info System

Asset accounting-29.pptx Editing All Objects

Asset accounting-29.pptx Graphical Evaluation

Asset accounting-29.pptx Importing and Exporting Data

Asset accounting-29.pptx Progress Analysis

Asset accounting-29.pptx Progress Analysis : Measurement Techniques

Asset accounting-29.pptx The controlling information system evaluates, above all, the commercial key figures of projects. The following types of report are available here: Hierarchy reports Cost element reports Line item reports (ABAP List Viewer) The Controlling Information System

Asset accounting-29.pptx Hierarchy Reports

Asset accounting-29.pptx Going to other Reports

Asset accounting-29.pptx Cost Element Reports

Asset accounting-29.pptx ABAP List Viewer ( ALV ) for Line Items

Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.