Chapter 15

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-2 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review SHARING DOCUMENTS Signature: Microsoft Word 2003

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-3 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Performance Objectives Create, view, edit, print, and delete comments Track, accept, and reject changes in a document Compare and merge documents Send a document as an

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-4 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Workgroup Concepts workgroup - networked collection of computers that share files access to original access to a copy route to members printersother resources

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-5 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Reviewing Toolbar Display for Review Show Previous Next Accept Change Insert Comment Insert Voice Track Changes Reviewing Pane Reject Change/Delete Comment Highlight

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-6 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Creating a Comment Insert, Comment OR To insert a comment rather than make editing changes - more than one person can insert comments (identifies multiple users in different colors) Insert Comment button Word distinguishes comments from users by color.

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-7 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Viewing a Comment Print Layout view type desired comment in the Comment balloon Normal view type desired comment in the Reviewing pane

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-8 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Editing a Comment Print Layout view click in the Comment balloon and make desired changes Normal view turn on the display of the Reviewing toolbar, click in text and make desired changes

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND 15-9 LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Printing a Comment document and comments File, Print contents of Reviewing pane

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Deleting a Comment click arrow delete comment delete all comments OR in Print Layout view, right-click comment click

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Tracking Changes to a Document Each deletion, insertion, or formatting change made to the document is tracked. Tools, Track Changes OR Ctrl + Shift + E Track Changes button When tracking is on, the letters TRK display in black on the Status bar.

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Reviewing Changes position mouse pointer on a change box displays with information You can also display information on tracking changes by displaying the Reviewing pane.

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Changing User Information Tools, Options change user information If changes are made to the document by another person with different User Information, the changes display in a different color.

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Moving to the Next/Previous Change use the Previous and Next buttons to move the insertion point to a change in the document NextPrevious

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Accepting/Rejecting Changes use Accept Change and Reject Change/Delete Comment buttons to accept or reject changes Reject Change/ Delete Comment Accept Change

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Comparing and Merging Documents To compare two documents and display the differences as tracked changes. Useful where multiple individuals make changes to separate copies. Tools, Compare and Merge Documents select file click arrow to select how to display the results

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Sending a Document in an must have an program select how to send OR button

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Routing a Document First recipient makes comments or changes, and then it is sent to the next person on the list. - same document edited by several people rather than several people editing versions of the same document select Address button in Routing Slip dialog box to add recipients (in proper order) and add desired message

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review How do you insert a comment? Insert, Comment OR Insert Comment button

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review How do you delete a comment? click arrow delete comment

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review How do you turn on tracking? Tools, Track Changes OR Ctrl + Shift + E Track Changes button

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review How do you display the Options dialog box? Tools, Options

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review How do you display the Compare and Merge Documents dialog box? Tools, Compare and Merge Documents

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review How do you display an header? select how to send OR button

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review How do you display the Routing Slip dialog box?

Copyright 2032, Paradigm Publishing Inc. CHAPTER 15 BACKNEXTEND LINKS TO OBJECTIVES Create Comments View Comments Edit Comments Print Comments Delete Comments Track Changes Accept and Reject Changes Accept and Reject Changes Compare and Merge Send a Document as an Send a Document as an Commands Review Coming Next CREATING FOOTNOTES AND ENDNOTES