RPA1 Standard Bidding Documents for the Supply and Installation of Information Systems Invitation to Bids (ITB) and Bid Data Sheet (BDS) February 27- Mar 3, 2006, Zagreb, ECA.

RPA2 ITB and BDS PURPOSE –INSTRUCT BIDDERS ON BID SUBMISSION PROCEDURE –DESCRIBE INFORMATION SYSTEMS TO BE DEVELOPED, SUPPLIED AND INSTALLED –INFORM THE BIDDERS OF CRITERIA FOR EVALUATION –DEFINE CONDITIONS OF CONTRACT COMPONENTS –INVITATION FOR BIDS –INSTRUCTION TO BIDDERS (ITB), ITB DATA SHEET –GENERAL CONDITIONS OF CONTRACT (GCC) AND SPECIAL CONDITIONS OF CONTRACT (SCC) –TECHNICAL REQUIREMENTS –TECHNICAL RESPONSIVENESS CHECKLIST –BIDDING AND CONTRACT FORMS AND ATTACHMENTS

RPA3 Where indicated, modified by Bid Data Sheet ITB in 50 Clauses (10 parts) regulates: Bidder eligibility and qualification Bid content Pre-bid communications incl. pre-bid conference Bid submission Bid evaluation (preliminary and detailed) Bid clarification (Unusual) Domestic preference clause Post-qualification and award Instructions to Bidders (ITB)

RPA4 Instructions to Bidders (ITB) A.GENERAL (includes qualification criteria) B.BIDDING DOCUMENTS (includes Clarification meeting) C.PREPARATION OF FIRST STAGE BIDS (includes Language, No. of copies and Project Plan) D.SUBMISSION OF FIRST STAGE BIDS E.OPENING AND EVALUATION OF FIRST STAGE BIDS F.FIRST STAGE BID CLARIFICATION MEETINGS (this may include live demonstrations) G.PREPARATION OF SECOND STAGE BIDS H.SUBMISSION OF SECOND STAGE BIDS I.OPENING AND EVALUATION OF SECOND STAGE BIDS (includes evaluation criteria, domestic preferance) J.POST QUALIFICATION AND AWARD OF CONTRACT

RPA5 Modifies ITB Focus on: Commercial qualifications of bidders/subcontractors Pricing instructions Possible packaging in lots, slices or subsystems Treatment of brand names (if needed) Quality scoring instructions (separate session) Post-qualification measures Adjudicator proposal Bid Data Sheet (BDS)

RPA6 ITB and BDS PART A – General (8 clauses [1-8]) –[1] Scope of Bid –[2] Source of Funds –[3] Fraud and Corruption –[4] Eligible Bidders –[5] Eligible Goods and Services –[6] Qualifications of the Bidder –[7] Cost of Bidding –[8] Site Visit Modify 1, 2, 4,6 –Standard information (1.1, 1.2) –Standard information (2.1) –No additions –Edition of Guidelines (4.1) –No additions –Qualification Criteria (6.1 a) Manufacturer authorisation forms (6.1 b) –No additions

RPA7 ITB and BDS PART B – Bidding Documents (3 clauses [9-11]) –[9] Content of Bidding Documents –[10] Clarification and Pre-Bid meeting –[11] Amendment of Bidding Documents Modify 10 –No additions –Purchasing Agent details and details of pre-bid meeting (10.1, 10.2) –No additions

RPA8 ITB and BDS PART C – First Stage bids (5 clauses [12-16) –[12] Language of Bid –[13] Documents (First Stage) –[14] Documents (conformity) –[15] First Stage Bid Form –[16] Format and Signing Modify 12, 14, 16 –indicate language (12.1) –No additions –Preliminary project plan (14.2) Specific brand names (14.3) –No additions –Required numbers of copies (16.1)

RPA9 ITB and BDS PART D – Submission (First Stage (2 clauses [17–18]) –[17] Sealing and marking –[18] Deadline and Submission Modify 18 –No additions –Address and deadline (18.1)

RPA10 ITB and BDS PART E – Opening and Evaluation (First Stage) (4 clauses [19-22]) –[19] Opening by Purchaser –[20] Preliminary Examination –[21] Technical Evaluation –[22] Detailed evaluation of qualifications Modify 19, –Date, time, place for opening (19.1) –No additions

RPA11 ITB and BDS PART F – Clarification Meetings (2 clauses [23-24]) –[23] Clarifications –[24] Invitation to Second Stage Modify 23 –Details of ‘live’ demonstrations will/will not, place and details (23.3) –No additions

RPA12 ITB and BDS PART G – Preparation second stage bids (7 clauses [25-31]) –[25] Documents comprising Bid –[26] Second stage form and price schedules –[27] Bid Prices –[28] Bid Currencies –[29] Bid Security –[30] Period of validity (bid) –[31] Format and Signing Modify 27, 28, 29 –No additions –Incoterms (27.4) –[Incidental services (27.5)] –Price adjustment (27.7) –Currency for local goods (28.1) –Amount, currency, validity = + 28 days (29.1) –No additions (as per IFB) –No additions

RPA13 ITB and BDS PART H – Submission Second Stage (4 clauses [32-35]) –[32] Sealing and Marking –[33] Deadline –[34] Late Bids –[35] Modification and withdrawal Modify (none) –No additions (as per IFB) –No additions

RPA14 ITB and BDS PART I – Opening and Evaluation (7 clauses [36-42]) –[36] Opening –[37] Clarification –[38] Preliminary Examination –[39] Conversion to single currency –[40] Evaluation and Comparison –[41] Domestic preference –[42] Contacting Purchaser Modify 39, 40, 41 –No additions –Details of currency, source and date of Xch rate (39.1) –Lots and discounts (40.1) Price / Technical weight (40.4) Technical evaluation (40.5) Deviations [schedules] (40.6) –Yes / No and margin (41.1) –No additions

RPA15 ITB and BDS PART J – Post Qualification and Award (8 clauses [43-50) –[43] Post Qualification –[44] Award Criteria –[45] Variation of Quantities –[46] Right to reject –[47] Notification of Award –[48] Signing of Contract –[49] Performance Security –[50] Adjudicator Modify 43, 45, 50 –Additional measures (43.2) –No additions –Percentage for quantity increase/decrease (45.1) –No additions –Name and CV of proposed adjudicator (50.1)