Changes to the HESA student record: impact on the HESES re-creation and WP funding Christine Daniel and Richard Puttock April 2008 SROC08

Outline of presentation What has changed in the HESA student record? What effect do these changes have on calculating widening participation? What effect do these changes have on our HESA-HESES re-creation? Partial completions Further information and contacts

What has changed in the HESA record? Move to a modular record for all institutions Only one method of returning FTE for students on non-standard years of instance

What effect do these changes have on calculating widening participation? The way we obtain tariff points changes We will obtain tariff points from HESA when we receive the record from them Web facility – we will use same algorithm as HESA

What effect do these changes have on our HESA-HESES re-creation? FTE and price groups for non-standard years of instance Table 7 in HESES07 LOADYRA and LOADYRB MODYR

Recording activity for students on non- standard years: what has changed? (1) HESA and earlier: (a)100:0 method (b)0:100 method (c)Split FTE method HESES06 and earlier: (a)counted on commencement date and anniversary (b)+(c)counted on 1 August in academic years in which there is activity, except for the first

Recording activity for students on non- standard years: what has changed? (2) HESA and beyond: –split method only HESES07 and beyond: –counted on 1 August in academic years in which there is activity, except for the first (FTE is not split across HESES returns)

Example of how to return activity for non- standard years in HESES (1) Example: two year PT course running from 1 September 2006 to 31 August 2008 First year of instance: –Activity was counted on 1 August 2007 –Activity for whole year was returned in Column 1, Table 3 of HESES07 –If previously used 100:0 method then this activity was also returned in Column 1, Table 3 of HESES06

Example of how to return activity for non- standard years in HESES (2) Example: two year PT course running from 1 September 2006 to 31 August 2008 Second year of instance: –Activity is counted on 1 August 2008 –Activity for whole year is returned in Column 1, Table 3 of HESES08 –If previously used 100:0 method then this activity was also returned in Column 1, Table 7 of HESES07

Example of how to return activity for non- standard years on HESA Example: two year PT course running from 1 September 2006 to 31 August 2008 (assuming FT course lasts 1 year) record: STULOAD = 0.5 (100:0), 0 (0:100) or 0.46 (split) record: STULOAD = 0.5 LOADYRA = 0.04 LOADYRB = record: STULOAD = 0.04 LOADYRA = 0.04 LOADYRB = 0

Implications of this change Column 2 will only include students on short courses/years of instance which start after 1 December and finish before the end of the academic year Institutions previously using 100:0 method may have seen change in FTEs in HESES07 Impact on HEFCE grant

Table 7 - Counts of years of instance and FTE using HESES06 treatment of non-standard years of instance Table 7 – for one year only Total FTE for all years of instance Non-standard years of instance counted using the methods used for HESES06 Completion of table was optional Restricted to institutions who previously used the 100:0 method to return FTE on non-standard academic years

Non-standard years (1) Tables 1a – 6 Transitional issues Use of the web facility to iron out any weaknesses LOADYRA/LOADYRB and MODYR not used for , will be used for (where returned) Overrides will be available for problems of fit

Non-standard years (2) STULOAD from , except final instance year: –100:0 – use previous year’s STULOAD –0:100 – previous STULOAD, except where one year of instance –0:100 – use ‘norm’ where one year of instance –Split FTE – attempt to link between years where one year of instance, otherwise use ‘norm’ –Affects PT only Price group – use proportions from

Non-standard years (3) Beyond : –Review experience for HESES07 –Use LOADYRA/B and MODYR (where provided) – need two years worth of data –Where not provided use in-year STULOAD, unless final year –Where final year, attempt to link between years and add STULOAD to a previous year’s STULOAD

Other changes for HESES07 re-creation MCDATE - identify when students write up or move to dormant or sabbatical Split FTE method substantially reduces need to use FUNDCOMP=3 Removed some approximation for low credit bearing courses Reduced need for overrides Full details of algorithms – Appendix 1 of HESES07 Feedback welcome

Table 7 Transitional issues Use of the web facility to iron out any weaknesses Overrides will be available for problems of fit Standard years – as Tables 1a, 2, 3 Non-standard – split FTE, 0:100 – as Tables 1a, 2, 3

Table 7 – 100:0 non-standard years 100:0 non-standard years: –Exclusion reasons –FTE –Columns 1 and 2, Column 3 –Mode –Fundability status

Table 7 – 100:0 exclusion reasons Exclusion reasons: –Students excluded from Tables 1a – 6 because they are in their first year will be included –Final year students will be excluded –All student included in Table 7 should not be returned as FUNDLEV=99 or FUNDCOMP=9

Table 7 – 100:0 FTE: –assume STULOAD from , except in first year –Assume ‘norm’ in first year Mode and fundability status – assume from

Partial completions – The policy Announced in July 2007 Non-completion definition unchanged At least 20 completed credits (0.16 FTE) Will use HESA data to calculate “premium” Requires return of real modules

Partial completions – Implementation (1) General principle “Count completed FTE for years of instance that would, had they been completed, have been counted in HESES07” Important fields –FUNDCOMP –MODSTAT –MODOUT

Partial completions – Implementation (2) Standard years Non-standard years –If modular in link back –Mainly approximate for –INSTAPP Likely approximations –Assume as many non-completed modules as possible in first year

Partial completions – Implementation (3) Full details in web-facility document –Check data –Feedback on algorithms Expect approximations to be refined in coming years

Questions

Further information and contacts (HESES) HEFCE web-site - Publication 2007/26 for HESES07 guidance Frequently asked questions under ‘Questions’, then ‘HESES FAQs’ Circular letter 32/2005 for guidance on assigning departments to cost centres Christine Daniel, tel: or

Further information (HESA-HESES re- creation) HEFCE web-site - Publication 2008/07 for re-creation guidance and algorithms Frequently asked questions under ‘Questions’, then ‘ statistics derived from HESA data for monitoring and allocation of funding FAQs’ Appendix 1 of publication 2007/26 for the algorithms we expect to use in the re-creation Tony Ryan, tel: or

Further information (Widening Participation allocations) HEFCE web-site - Annex D and Appendix 7 of publication 2008/07 for a full explanation of how we calculated the provisional WP allocations for an overview of how we calculate the WP allocationshttp:// Christine Daniel, tel: or

Further information (Partial completions) HEFCE web-site - Review of the teaching funding method Outcomes of second consultation on changes to the method from (HEFCE 2007/23) Richard Puttock, tel: or