Deloitte Consulting LLP Commonwealth of Massachusetts Statewide Strategic IT Consolidation (ITC) Initiative IT Governance Subcommittee Working Session April 27, :00pm – 4:00pm DRAFT – FOR DISCUSSION PURPOSES ONLY

- 1 - DRAFT FOR DISCUSSION PURPOSES ONLY Agenda 4/21 working session recap Review draft Section 3: IT Governance (v1) Review standing agenda

- 2 - DRAFT FOR DISCUSSION PURPOSES ONLY 4/21 Working Session Recap Key Decisions Made Approved definition of IT Governance Validated 3 “layers” of IT Governance Validated approach around Day 1 and Target State models Approved basic structure / outline of IT Governance Section 3 of Secretariat Plans A new timeline will be developed for reference in the Plan appendix; the links between these processes (across all 3 layers) are to be shown in the IT Consolidation Plan Key Action Items Draft target state components within this framework – in progress: ̶ Key Governance Processes ̶ Roles and Responsibilities / Accountabilities ̶ Templates ̶ Broader IT Governance Structure (for reference in Appendix) Open ItemsGuiding principles Business objectives Communications plan for reporting performance and achievement / benefits realization over time

- 3 - DRAFT FOR DISCUSSION PURPOSES ONLY Validated IT Governance Structure for the Secretariat IT Consolidation Plans Each plan will contain the following sections for Secretariat IT governance component: High-level Process Flow Target State Org Chart (including Day 1 details) Target State Roles & Responsibilities (e.g., RACI charts) Interaction with other IT and Business Governance Bodies (e.g., ITD, Agency Commissioners, etc.) Related timeline

- 4 - DRAFT FOR DISCUSSION PURPOSES ONLY Overall Sub-committee Schedule and Next Steps Sub-Committee Working Session Dates Key Activities 4/13, Monday Determine governance definitions, components, and scope Understand current state of IT governance 4/21, Tuesday Validate governance definitions, components, scope, and levels Begin outlining target state processes for 4 components 4/27, Monday Develop key steps in remaining governance processes Develop key roles and responsibilities at RACI detailed level 5/4, Monday Outline new timeline for key governance processes Provide guidelines for governance in IT Infrastructure Consolidation Plan 5/11, Monday Provide guidelines for governance in Secretariat IT Consolidation Plan 5/18, Monday Review governance sections in draft Secretariat IT Consolidation Plans 5/26, Tuesday Backup session, as needed

- 5 - DRAFT FOR DISCUSSION PURPOSES ONLY Commonwealth-wide IT Governance Framework