Reports Oracle Subledger Accounting

Objectives After completing this lesson, you should be able to: Generate Subledger Accounting reports using Oracle BI Publisher. Create and update open account balances listing definitions. View the Open Account Balances Listing.

Subledger Accounting Reports Overview Oracle Subledger Accounting provides accounting reports for fiscal and internal control purposes. Create your own layouts and publish your reports using Oracle BI Publisher.

Subledger Accounting Reports Overview The subledger accounting reports include subledger journals for the sources that use Subledger Accounting and General Ledger journals for sources such as MassAllocations and revaluation that do not, i.e. that originate within General Ledger. The reports are comprehensive from a financial standpoint and include the best source of information for each type of journal entry. These reports can therefore be used in lieu of the General Ledger based journals and account analysis reports.

Custom Parameters Custom parameters are used to pass information to the template, such as boilerplate text or formatting options and apply to all Subledger Accounting reports.

Journal Entries Report The Journal Entries Report displays detailed journal entry information including transaction details for subledger journal entries as well as adjustments entered in General Ledger and entries posted to General Ledger from other sources.

Journal Entries Report Parameters ParameterRequiredDescription Ledger/Ledger SetYesFrom GL: All ledgers and ledger sets included in the access set identified by the profile option GL: Additional Data Access Set. From Subledger, Use Ledger Security = Yes: All ledgers and ledger sets included in the access sets identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set. From Subledger, Use Ledger Security = No: All ledgers and ledger sets defined in GL. Period FromYesAll periods from the accounting calendar associated with the selected Ledger or Ledger Set. Period ToYesAll periods from the accounting calendar equal to or coming after the From period up to the end of the fiscal year.

Journal Entries Report Parameters ParameterRequiredDescription Journal Entry StatusNoValid values are Draft, Final, and Error. Posted [Yes, No, All]NoYes: Lines that are posted in GL No: Lines that are not posted in GL All: All lines irrespective of their posting status Journal SourceNoFrom GL: All GL journal sources From Subledger: journal source associated with the application responsibility Can be changed only if the SLA: Allow Reports Journal Source Override profile options is enabled.

Journal Entries Report Parameters ParameterRequiredDescription Process CategoryNoA process category can only be specified if the journal source is associated with a subledger responsibility. All process categories defined for the application associated with the journal entry source. Journal CategoryNoAll available journal categories. Include Zero Amount Lines [Yes, No] NoControls whether lines with both entered and accounted amount equal to zero are included in the report. Include User Transaction Identifiers [Yes, No] NoControls whether transaction information should be shown along with the journal entries.

Account Analysis Report The Account Analysis Report provides drill- down information about the movement on a particular account for a period or range of periods. It only includes journal entries transferred to and posted to General Ledger.

Account Analysis Report Parameters ParameterRequiredDescription Ledger/Ledger SetYesAll ledgers and ledger sets included in the access set identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set. Period FromYesAll periods for the accounting calendar associated with the selected Ledger or Ledger Set. Period ToYesAll periods for the accounting calendar equal to or after the From period up to the end of the fiscal year. Balance TypeNoValid values are Actual, Encumbrance, and Budget. Budget NameNoAll enabled budgets for ledgers in the ledger set. Required if the Balance Type is set to Budget.

Account Analysis Report Parameters ParameterRequiredDescription Encumbrance TypeNoAll encumbrance types defined in General Ledger. Required if the Balance Type is set to Encumbrance. Accounting Flexfield From NoAll enabled accounting code combinations from the ledger or ledger set’s chart of accounts. Accounting Flexfield ToNoAny enabled accounting code combination from the ledger or ledger set’s chart of accounts greater than or equal to the From value. Include Zero Amount Lines [Yes, No] NoControls whether journal entry lines with both entered and accounted amounts equal to zero are included in the report. Include User Transaction Identifiers [Yes, No] NoControls whether transaction information should be shown along with the journal entries.

Third Party Balances Report The Third Party Balances Report displays balance and activity information for supplier and customer control accounts.

Third Party Balances Report Parameters ParameterRequiredDescription Ledger/Ledger SetYesAll ledgers and ledger sets included in the access set identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set Journal Entry SourceNoAll journal entry sources associated with subledger applications that use third party control accounts. Can be changed only if the SLA: Allow Reports Journal Source Override profile options is enabled. Period FromYesAll periods for the accounting calendar and period type associated with the selected Ledger or Ledger Set.

Third Party Balances Report Parameters ParameterRequiredDescription Period ToYesAll periods for the accounting calendar equal to or after the From period up to the end of the fiscal year. Third Party TypeNoValid values are Customer, Supplier, and All. Third Party NameNoAll customers or all suppliers based on the third party type. Third Party SiteNoRequires Third Party Name. All third party sites for the supplier or customer identified by third party name. Third Party Number From NoAll customer or all supplier numbers based on the third party type. Third Party Number ToNoAny customer or supplier numbers greater than or equal to the From value.

Third Party Balances Report Parameters ParameterRequiredDescription Account Flexfield FromNoAll enabled accounting code combinations from the ledger or ledger set’s chart of accounts. Account Flexfield ToNoAny enabled accounting code combination from the ledger or ledger set’s chart of accounts greater than or equal to the From value. Include Zero Amount Lines [Yes, No] NoControls whether journal entry lines with both entered and accounted amounts equal to zero are included in the report. Include User Transaction Identifiers [Yes, No] NoControls whether transaction information should be shown along with the journal entries.

Subledger Period Close Exceptions Report The Subledger Period Close Exceptions Report lists the following: –Unprocessed accounting events –Incomplete, draft, or error journal entries –Final journal entries not transferred to General Ledger

Subledger Period Close Exceptions Report Parameters ParameterRequiredDescription Journal SourceNoAll General Ledger journal sources registered with Subledger Accounting. Can be changed only if the SLA: Allow Reports Journal Source Override profile option is enabled. Ledger/Ledger SetYesAll ledgers and ledger sets included in the access set identified by the profile options GL: Data Access Set and SLA: Additional Data Access Set. Period FromYesAll periods from the accounting calendar associated with the selected ledger or ledger set. Period ToYesAll periods from the accounting calendar equal to or later than the From period up to the end of the fiscal year.

Subledger Period Close Exceptions Report Parameters ParameterRequiredDescription Event ClassNoEnabled only when submitting the report for a specific journal source. All event classes enabled for the application associated with the journal source. Journal CategoryNoEnabled only when submitting the report for a specific journal source. All journal categories used by Subledger Accounting.

Open Account Balances Listing Overview The Open Account Balances Listing identifies General Ledger accounts with outstanding balances and displays the subledger transactions that contribute to that balance.

Open Account Balances Listing Overview Unlike the other reports, the Open Account Balances Listing requires pre-processing using the Open Account Balances Listing Data Manager. The performance of this pre-processing can be controlled using variables.

Creating and Updating Open Account Balances Listing Definitions You can define the accounts to be tracked in the Open Account Balances Listing in the Create Open Account Balances Listing Definition page. Define the report definitions either by account combination or by segment. Associate each definition with a single ledger, which indicates the chart of accounts. The chart of accounts sets the context for the following information in the definition details region: –General Ledger accounts –General Ledger account segments

Open Account Balances Listing Account Account balance Listing of transactions contributing to that balance The Open Account Balances Listing displays a General Ledger:

Open Account Balances Listing Parameters ParameterRequiredDescription Report DefinitionYesAll enabled report definitions; displays definition name, ledger, description, and code. Journal SourceNoJournal source attached to the application submitting the report. Can be changed only if the SLA: Allow Reports Journal Source Override profile option is enabled. Start DateYesDefaults to first date of the current fiscal year. As Of DateNoLatest GL date of journal entries to be included in the open account balance listing. Third Party NameNoThird parties whose type is either Customer or Supplier. The list of values lists third party name and third party type. Show Transaction Detail [Yes, No] YesDetermines whether output displays parent and dependent transaction information. Defaults to No.

Open Account Balances Listing Parameters ParameterRequiredDescription Include Write Offs [Yes, No] YesDetermines whether to show outstanding balances that are the result of write-off accounting. Default is No. Account From/ToNoLimits report output by filtering values entered here against reportable values assigned to the report definition. Account BalanceYesValid values are Year to Date and Current Period.

Summary After completing this lesson, you should be able to: Generate Subledger Accounting reports using Oracle BI Publisher Create and update open account balances listing definitions View the Open Account Balances Listing

Practice 1: Generating the Journal Entries report