BUS 1040 PROJECT MANAGEMENT Week 11 Agenda: Presentations Review Matrix Orgs. Monitoring and Problem Solving Close out continued and review. Final Group Work

55 Matrix-Type Organization - review A mix of functional and project organization structures. Used in companies that work on multiple projects at a time. Provides project and customer focus. Retains functional expertise. Individuals can be assigned to various types of projects.

66 Matrix-Type Organization (Cont.) Both project managers and functional managers have responsibilities. The Project Manager is the intermediary between customer and company. The Functional Manager decides how tasks will be accomplished.

Problem solving –Team Members p.226 Explain the deliverables Be clear about level of effort needed Help define obstacles and ways around them. Discuss with the Team as a whole Arrange one on one discussion time as needed.

Turning on the Teams p Show them the S.O.W. and how they fit in. 2.Let the Team Member develop their WBS. 3.Let them see the relationship of what they do on the Schedule relative to others 4.Bring in the Sponsor to reiterate purpose 5.Have Project Status Meetings – use open Task Reports 6.Update your Communication Plan

Monitoring and Problem solving Problem Task % of completion Identify levels of difficulty on reports What is the value of work completed vs. what is spent. Method: Use the rule p. 239, 246 Give assistance p.249 Use a planned vs actual chart or graph

Problem solving-staying on track 5 step solution for variances p.259 You might use last week’s 9 point problem solving plan to develop the solution 1.Monitor - find symptoms 2.Identify the source 3.Develop a solution 4.Implement it 5.Update the project plan. Know the above 1-5

Meeting tough deadlines. p.306 Statement of Work Project Plan Risk management Status Reports Be very clear about objectives Best use of resources – crash the times Find the hi level and detailed risks -mitigate Get info. Raise the alarm and repeat until everyone is motivated.

Project Close Out (Termination) Action within your company. Project review meetings. Communication effectiveness review Technical (quality), cost and schedule performance review Relationships teams/customer Lessons learned from project. Archiving documents Cash accountability, audits Future contracts and Networking Human Resources department

Problem solving mechanisms/outstanding issues and deliverables? Customer Evaluation Survey Customer feedback Contractual element review Sign off procedures – deliverables and legal. Future work? Project close-out with the Customer

Final Project Group Work Select presentation order for Groups for Wk. 12 and 13. PM. Write the name of your Group on a piece of 81/2 x 11 paper and place in draw box. Names will be pulled – order will determine Week 11 first then Wk. 12

Presentations Enthusiasm, energy, informative, interesting motivating and entertaining? Enunciation, articulation, projection Smooth transitions to next speaker. Deliverables match the customer requirements - identify how?

Presentation content Final Presentations: Would we buy your services? Talk about your experiences in developing the project. Tell of of the challenges and remedies for gathering and compiling information. Linkages between hi-level plans and the WBS and Responsibility Matrix? How the project was controlled? Visuals, hand-outs, displays?

Common mark deductions (X) and earned (good) during presentations Don’t bunch. X Don’t lounge. X Don’t talk to team. X No Q & A at end X Don’t read P. Point. X Hands in pockets X Passing notes X Disintere st. X Speaker steps fwd Good Use cue cards. Good Introduce self- name. Good Eye contact with audience Good Vary voice – good Project voice. Good Smile. Good

Home Assignment Complete the Final Group Project written portion and hand in to Instructor at beginning of class in Week 12. If handed in late the maximum mark for each Group Member 50%. No late individual contributions will be accepted If you miss your presentation-advanced notice or phone call to Instructor required plus medical or documented support SAP.