Finnish Agency for Rural Affairs IT administration model in Finland Ms. Leena Tenhola, Director General

Cyprus Presidency of the Council of the EU Line of Agriculture and Foodsafety IT- Organizing Ministry of Agriculture and Forestry Agency for Rural Affairs Finnish Food Safety Authority IT-supliers Information Centre of MAF (Tike)

Cyprus Presidency of the Council of the EU Business and IT Relationship Business IT ”Grand Canyon” CommunicationLeadership Business Logic How we started Business and IT together create success factors

Cyprus Presidency of the Council of the EU General Process Discussion IT administration is one essential part of the general process discussion in the Paying Agency How to ensure adequate time for stratetic and operative admistration? How to reduce amount of meetings? Process orientated leadership – definition of our core processes IT work will be brought more closer together with the core process Future challenge with CAP: ambitious time-schedule requires smooth co-operation

Department of Financial Managemen t Department of Control Department of Market Support Department of Rural Business Cyprus Presidency of the Council of the EU Core Processes and Function-Based Organisation Rural Development Measures Market Measures Farmer Supports Clien specific electronic service view to information and eServices RDP systems Market Measure Systems IACS systems Needs of the Client Received service and feedback to improve service Department of Information Management Department of Administrative Services

Cyprus Presidency of the Council of the EU Core Processes Leadership Decision making according the Working Degree Core Process Group Directors ’ Board Maintenance / Development Group Tasks To take care of functionality and effectiveness of the core process, and also to guide and improve the process as a one entirety to achieve set goals and results This consists of guidance of the process IT system development, Process risk management, guidelines for the Partners and the Clients, reporting and customer service together with the experts. Participants: -Unit Directors (represent sub-processes) -Chair of Maintenance / Process Manager IT system expert / Development Manager Tasks To take care of functionality and effectiveness of the core process, and also to guide and improve the process as a one entirety to achieve set goals and results This consists of guidance of the process IT system development, Process risk management, guidelines for the Partners and the Clients, reporting and customer service together with the experts. Participants: -Unit Directors (represent sub-processes) -Chair of Maintenance / Process Manager IT system expert / Development Manager

Cyprus Presidency of the Council of the EU Roles in projects Core Process Group Steering Committee Process Manager Development Manager Project Group Development Manager Process Manager Technical Project Manager Expert DevelopmentAssistant Process Manager Responsible for: PA employee Development Manager Responsible for: PA employee Technical Project Manager Responsible for: Tike employee –Manage technical execution –Role of main supplier –Respond on technical execution project plan –Follow up of technical development –Respond that chainge on architechture will be disscussed and accepted in group of architects –Report to Project manager –Manage and coordinate whole project –Manage and coordinate technical project manager –Responsible on project planning and follow- up –Report to Project Steering Group –Take of part of processgroup work as an expert –Coordinate work of the substance departments –Responsible on coordinating work with interpretation of regulations and admistrative definitions –Member of Project Steering Group –Take of part of processgroup work as an expert

Cyprus Presidency of the Council of the EU Connection to New CAP Ministry of Agriculture and Forestry Mavi Experts Participate in Working Groups Directors’ Board Core Process Group

Cyprus Presidency of the Council of the EU Urgent decissions to be made for IT Active farmer Definition Needed connections to other Authorities Controls Control rate Relation to Payment process Greening Gis features Payment entitlements Working model; new or old Entitlements

Cyprus Presidency of the Council of the EU Thank you for your attention Questions and discussion Leena Tenhola