Moving from a Desktop project management organization to Enterprise project management operation Bram de Vries Program Manager Project Business Unit Microsoft Corporation

What you’ll learn from this session Making a successful transition to EPM PMOStandardsProcesses What to look out for Organizational challenges Transition process

Scenario: Adatum Engineering 30 project managers 1500 Projects (1-60 months) 400 employees 50 functional managers 5 executives 7 departments aligned with technical expertise $80M revenue, grown from $40M a few years ago 2% profit, down from 7% a few years ago

IT Staff Install Project on the desktopInstall Project on the desktop Resource Managers Joey and Rachel can work on these tasks next monthJoey and Rachel can work on these tasks next month Chandler is already booked on that project according to this printoutChandler is already booked on that project according to this printout Team Members I’ll work on this according to last month’s printout of the planI’ll work on this according to last month’s printout of the plan Can you me the project documents?Can you me the project documents? Executive Stakeholders What’s the status of this project?What’s the status of this project? Can we finish this project a month earlier?Can we finish this project a month earlier? Project Managers When will we really finish and what will it cost?When will we really finish and what will it cost? best practices per project managerbest practices per project manager ADatum today Executive Stakeholders Schedule Review; Status Reports IT Staff Desktop maintenance Project Managers Project on Desktop Department Managers Manage resources Team Members Meetings; Status reports; ad-hoc statusing

Today - organizational Project managers plan projects with Desktop applications Functional managers staff the projects Management involvement Team members get updated

Today - technical Files send around through or stored on network Everyone but team members has copy of Project 2000 or Excel 2000

What’s going well Some project managers have excellent best practices Management knows project management is important Great working relationship between project managers and department managers

Problems and limitations Organizational performance Practices/StandardsCommunication/ReportingTools

What ADatum wants to improve See the bigger picture Make every project a success Do the right projects Better utilization of resources Streamline collaboration

How will EPM help? EPM Organizational benefits Easy access to information Standards Enterprise resource pool Collaboration

Introducing the PMO Center of PM expertise Reporting Sets standards and processes PM Pool

PM Support PMO models Reporting PM Pool Scope Influence

How Standards help Right for org’s maturity level Project Codes for reporting and analysis TemplatesReports Resource Pool

Improved Processes Project management Resource management Organization: training, staffing, etc. Artifact management Collaboration management

Future at ADatum Executive Stakeholders Proactive IT Staff Technical EPM support Project Managers More effective Department Managers Efficient resource brokers Team Members More involved and productive IT Managers Can we link project data with our front & back office?Can we link project data with our front & back office? What’s the best way to deploy and monitor?What’s the best way to deploy and monitor? Team Members What am I supposed to be delivering this week?What am I supposed to be delivering this week? I can quickly find the documents we’re working onI can quickly find the documents we’re working on Executive Stakeholders What’s the status of our top 3 initiatives?What’s the status of our top 3 initiatives? See & prioritize initiatives across my org?See & prioritize initiatives across my org? Project Managers Increased schedule and budget accuracyIncreased schedule and budget accuracy Can we re-use best practices across projects?Can we re-use best practices across projects? Department Managers Who’s available to staff our new projects?Who’s available to staff our new projects? Who’s working on what and do they have the skills?Who’s working on what and do they have the skills? PMO Streamlining processesStreamlining processes Supporting and trainingSupporting and training PMO Coaching and supporting

Next year - organizational Now ‘everything’ is transparent PMO will be a new partner Buy off/in Stakeholders other departments Processes to make EPM work

Next year - technically Not everyone will be using WinProj anymore PWA Server environment to maintain

The transition Strategic considerations Staged rollout Focus on the scope Which PMO model Get stakeholder buy in Need help?

The Transition Tactical considerations Establishing a PMO Plan for successful EPM implementation

It’s been done before! Transition will take time, stakeholders should realize this and provide support when things get rough every now and then According to PMI/CIO Mag study Expect better project execution with fewer resources ROI elusive because you need really good ‘before’ metrics Keep at it, older PMOs are more effective Plan and get buy off from Stakeholders

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