February 22-23, 2003Philadelphia, PA1 Region 2 Chapters James X. Yang IEEE Region 2 Regional Chapter Coordinator BAE Systems th Street, Suite 850 Washington, DC Ph: Fax: Region 2 Meeting

February 22-23, 2003Philadelphia, PA2 I.Introduction of IEEE Chapters II.Region 2 Chapters in Comparison with Chapters in other Regions III.Details of Region 2 Chapters IV.Form a New Chapter; Reactivate a Chapter; Keep Chapters Active V.For More Information VI.Discussions Outline

Region 2 Meeting February 22-23, 2003Philadelphia, PA3 I. INTRODUCTION

Region 2 Meeting February 22-23, 2003Philadelphia, PA4 What is a Chapter Section … Society … Minimum 12 Members A technical subunit of one or more Sections, or a Council, constituted by a minimum of twelve (12) members of one or more Technical Societies, established by petition to the parent Unit(s) and Societies concerned to represent and fulfill the technical needs of the members and the missions of IEEE.

Region 2 Meeting February 22-23, 2003Philadelphia, PA5 37 Tech. Societies Divisions & Technical Societies: visions.html ciety.html Society Abbreviations: s/Chapters/soc_abbrev.html

Region 2 Meeting February 22-23, 2003Philadelphia, PA6 Why should a Society members form a Chapter 1.Chapters are ideal vehicles for informative technical meetings and for networking. 2.Chapters can receive funding from both the parent technical Society and the parent Section.

Region 2 Meeting February 22-23, 2003Philadelphia, PA7 Chapter Funding 1.Annual Section rebate. $180 per Chapter which meets the reporting requirements. 2.Additional funding from Section. 3.Additional funding from Society. For more information on Society funding, please review the Society Chapter Funding Guide at

Region 2 Meeting February 22-23, 2003Philadelphia, PA8 Chapter Reporting 1.Annually report to the parent Section: meeting activity, financial activity and current officers. 2.A Chapter/Affinity Group may be dissolved if there are no reports submitted for 3 consecutive years. 3.A Chapter should hold not less than two technical meetings per year and maintain a membership of not fewer than ten members, other than Students. Joint Chapter meetings (where the Chapter is joint with two or more Sections) will be credited to the administrative (parent) Section.

Region 2 Meeting February 22-23, 2003Philadelphia, PA9 Chapter Chair: Duties & Responsibilities Preside at Chapter ExCom and other mtgs.. Work with other Chapter officers to determine program of activities for Chapter Represent Chapter at Section ExCom mtgs.. and Society-sponsored mtgs.. Familiar with Section bylaws, policies & procedures, RAB Operations Manual, and any Society requirements for activity Submit or insure submission of required reporting to Section and Society

Region 2 Meeting February 22-23, 2003Philadelphia, PA10 II.Region 2 Chapters in Comparison with Chapters in Other Regions

Region 2 Meeting February 22-23, 2003Philadelphia, PA11 Number of Chapters in 10 Regions

Region 2 Meeting February 22-23, 2003Philadelphia, PA12 Average # of Meetings per Chapter

Region 2 Meeting February 22-23, 2003Philadelphia, PA13 # of Chapters with Fewer Than 2 Meetings per Year

Region 2 Meeting February 22-23, 2003Philadelphia, PA14 Percentage of Chapters with Fewer Than 2 Meetings per Year

Region 2 Meeting February 22-23, 2003Philadelphia, PA15 III.Details of Region 2 Chapters

Region 2 Meeting February 22-23, 2003Philadelphia, PA16 Chapters in Region 2 1 – Single Chapter; 0.0 – No Chapter 0.75 – Joint Chapters within Section; 0.5 – Joint Chapters between Sections; 0.01 – Recently Dissolved Chapters;

Region 2 Meeting February 22-23, 2003Philadelphia, PA17 Inactive Reporting Chapters in Region 2

Region 2 Meeting February 22-23, 2003Philadelphia, PA18 IV. Form a New Chapter Reactive a Chapter Keep Chapters Alive

Region 2 Meeting February 22-23, 2003Philadelphia, PA19 Form a New Chapter By requesting the Chapter formation kit from the Officer Services Specialist ( scs-officer- in Regional Activities, or by printing the Chapter Petition form from the S/CS web site: titions/socchap_form.html The Society Chapter petition must be signed by at least 12 qualified members and be approved by the Section Chair.

Region 2 Meeting February 22-23, 2003Philadelphia, PA20 Reactivate a Chapter Find Volunteers willing to lead the Chapter Appoint an Interim Chapter Chair if needed Allocate Chapter Support Funding Help distributing the meeting announcement Give guidance about meeting and reporting requirement Follow up

Region 2 Meeting February 22-23, 2003Philadelphia, PA21 Keep Chapters Active Provide Guidance and Support to New Chapter Leaders Allocate Chapter Support Funding Invite Chapter Chairs to Section Meetings Appoint Directors to Contact Chapter Leaders Regularly Help distributing the meeting announcement Keep Track of meeting reports

Region 2 Meeting February 22-23, 2003Philadelphia, PA22 V.For More Information

Region 2 Meeting February 22-23, 2003Philadelphia, PA23 Extremely Helpful Section/Chapter Support Staff Phone: Fax:

Region 2 Meeting February 22-23, 2003Philadelphia, PA24 Online Information IEEE Section Chapter Support IEEE Society Chapter Coordinators Information for Chapters: Forms Provided by Section/Chapter Support

Region 2 Meeting February 22-23, 2003Philadelphia, PA25 VI.Thank You