Doris Henn, CGA, DTM Area Governor’s Visit Second Round

Area Governors – District VIP Area Governor’s are very important to the success of the District: Direct Link/Contact with the clubs Identify future leaders Support clubs & help them to achieve excellence

Prepare for your Visit

Contact the Club in Advance  Build a rapport with the Club President  Send an electronic copy of the report  isitrpt.aspx

Club Visit Preparation  Review Club Progress report/DCP  Ask to speak – update clubs on upcoming events

The Area Governor Report  It is the responsibility of the Area Governor to fill in the Club Visit report  It is the Club’s responsibility to to tell you who will achieve awards and to share their Club Success Plan

Club Visit Report Based on Moments of Truth  First Impressions  Membership Orientation  Fellowship, Variety & Communication  Program Planning & Meeting Organization  Membership Strength  Achievement Recognition

Club Visits & Reporting Deadlines  Round 1 – July 1 to November 30  Round 2 – December 1 to May 31  Please Report by:  October 31  April 30

When you conduct your visit consider the following: Club  Strengths  Challenges  Support

Help Your Clubs Succeed Important Areas to Cover  Club Officer Training  Club/Area Contests  Distinguished Club Program  District 42 Incentives  Of the Year Awards

District 42 Incentives Register To Receive Award Incentives Ribbons:  Discover D42  Room 204

Who Receives an Electronic Copy of the Completed Reports?  District Leaders  DG, LGET, LGM, Division & Area Governor  Club President Be respectful and professional when you complete the report

Steps for Reporting  Log in to Toastmasters International  Access District Central  District 42  Submit Area Governor’s Visit Report

Important Steps  Fill in all of the blanks  Save your work as you go  Report meaningful information  Use your visit and the report as a planning tool to help your clubs

Questions?

Doris Henn, CGA, DTM Area/Division Contest Rule Review

The Basics International Speech Contest  The Contestant must be:  A Member in Good Standing of a Club in Good Standing (dues have been paid)  Completed 6 speeches in CC manual (exception – newly chartered clubs since July 1, 2013)  Can compete in all clubs there are a member of – but can compete in only 1 Area contest

Candidate Eligibility Candidate Eligibility Restrictions A member serving as Chief Judge, Voting Judge or Tie/Breaking Judge District Officers Presenters of education sessions at the event where the contest is held A candidate declared ineligible at any level – disqualified from competing

Judges: Chief, Judging, Tie Breaking Area, Division or District Level:  Member in good standing of a club in good standing for a minimum of 6 months  Have completed 6 speeches in the CC manual

Area Contests  Equal # of judges from each club in the Area Or  Minimum of 5 voting judges  Chief Judge, tie-breaking judge, contest chair  Three ballot counters & 2 timers

Division Contests  Equal # of voting judges from each Area in the Division, or  A minimum of 7 voting judges  Chief judge, tie breaking judge, voting judge (can’t be a member in a club of any contestant in the contest)  Chairman, 3 ballot counters & 2 timers

Questions?