Site License Advisory Team June 27, 2013 meeting

Agenda 1.Upcoming Renewals –NVivo –SPSS –Minitab –MATLAB –SAS 2.Microsoft Campus Agreement Renewed –New features 3.MS Agreement RFP for Reseller –Insight is selected –Software Assurance Renewals 4.McAfee Communication

Upcoming Renewals NVivo –Codes expected next week –Pricing remains the same for renewal –New Mac version expected SPSS –Codes expire (warnings begin) on 7/31 Codes hard fail on 8/30 –PO in progress, new codes expected 7/15 for testing –V. 21 to be rolled out with renewal codes. –New features (next slide)

SPSS Renewal: New Features Added four key items: –Virtualization paid for out of additional use in FY13 –Location restrictions removed Allows us to no longer request location information in self service (for all products) –Location records no longer required Old records can be shredded –Delayed expiration to July 31 (one month free)

Upcoming Renewals, Part II Minitab –8/1 Renewal should be invisible to customers MATLAB –Pending IPEDS numbers, expected today or tomorrow –Requesting a review by The MathWorks to determine: Do we need to expand toolboxes? What is the cost of getting everything? –Cost share holders will make primary decisions on adding value Additional cost share volunteers welcome –In other words: “Want it? Let’s talk about how we buy it.”

Upcoming Renewals, Part III SAS –Renewing the same products at similar rates –No cost increase expected FY14 –Seeking to have codes in hand Sept. 15 –Request in for v. 9.4 EAS customers get versions differently than non- EAS customers. At this time, we do not know when 9.4 will be available to us. New SAS versions require extensive testing; expect testing to take a month from receipt of upgrade

Microsoft Campus Agreement New Agreement expires 6/30/2018 –Assessment for FY13 has gone out Assessments should be more regular going forward New Features Include: –Virtualization of desktops to all students –Ability to add “all you can eat” licensing for SQL, Project, Visio, MDOP, and any other product –5 Year agreement Yearly price increases, but stable in years 1 and 2 –WiredOut to sell fac/staff/student personal use licenses for Win/Office at a deeper discount

Microsoft Campus Agreement WiredOut has taken over the student spend –Frees up departments to put student spend to another need –This is approximately $300k back to departments

Microsoft Campus Agreement ItemOld AgreementNew Agreement MS Campus Agreement$1,150,000$1,281,000 WiredOut Additional SpendApprox. $300kNone required Select Discount17%17.5% Additional CA Products17%34%

Microsoft Reseller RFP Awarded to Insight –Some products can be bought on a per-FTE basis, if you prefer Contracted pricing for FTE products: Part NumberProduct DescriptioinLevelYear *QtyUnit PriceExtension YEG-00631LyncSvrPlusCAL ALNG LicSAPk MVL forECAL DvcCAL 11000$5.94 $5, SQLCAL ALNG LicSAPk MVL DvcCAL (fac/staff) 11000$4.41 $4, NEF-00002SQLSvrPltfrm ALNG LicSAPk MVL (fac/staff) 11000$1.16 $1, SQLCAL ALNG LicSAPk MVL DvcCAL (student) 11000$4.41 $4, NEF-00002SQLSvrPltfrm ALNG LicSAPk MVL (student) 11000$1.16 $1, H Project 11000$4.41 $4, D Visio 11000$2.31 $2, *SCCM No Charge per Amendment 1 $0.00 WSB MDOP 1500$2.38 $1, VC WinRmtDsktpSrvcsCAL ALNG LicSAPk MVL DvcCAL 1500$3.96 $1,980.00

Software Assurance Renewals If you have products under SA, there is a renewal window for that SA –Between June 1 and July 31, 2013 If you don’t renew, you will have to purchase it new, which is more expensive. –Contact Insight to renew SA: The Insight IUC Team Phone: Fax:

MDSN/TechNet Licenses If you have MSDN or TechNet, your license expires on June 30 Renew through Insight (see prev. slide for contact) –Then contact me and copy once your PO is cut and you get a notice that they’ve processed You need to be manually added back in

Adobe Current CLP in place until 4/6/14 MHEC is working on an RFP for similar products IUC is working on a letter with concerns OSU has an offer on the table –Pricing, FTE percentages, Maintenance, and home use are big issues in the new contract offer

McAfee Communication Message will come from Michael Dangler, OCIO Site License Software, and have my contact info It will inform customers of the end of support for McAfee and request removal by July 31, 2013 It will recommend alternatives: –MS SCEP for any University machines –Security Essentials, Sophos Home, and ClamAV for home machines It will direct customers to contact the IT Service Desk for additional assistance, or departmental support

Questions/Comments Next meeting July 31, 2013, 10 AM, 580 Baker Systems