COM: 111 Introduction to Computer Applications Department of Information & Communication Technology Panayiotis Christodoulou

Learning Outcomes Insert and delete comments Accept and reject changes Compare and combine documents Embed and modify an Excel worksheet Link an Excel chart Modify and update a linked chart Insert and edit hyperlinks Use Web Layout view Save a word document as a Web Page Format a Web document View a Web document in a Web browser Panayiotis Christodoulou

Insert and delete comments You can insert a comment inside balloons that appear in the document margins. You can also hide comments from view. If you don't want comments to appear in your document during a review, you must clear your document of comments by deleting them. Comments make our life easier when we want to notice something or to review a document Panayiotis Christodoulou

Review Tab Comments Tracking Changes Panayiotis Christodoulou

Compare Protect Panayiotis Christodoulou

Open the formal letter created on lecture 4 Panayiotis Christodoulou

Where the insertion point is when we click the New comment button a ballon appears on the documents margins to add our comment When can also select a paragraph or a whole line and add a comment there The comment becomes red in the document Panayiotis Christodoulou

Next and Previous buttons on the Comments Group helps us move from comment to comment easily. When a comment is selected we can delete it by clicking the Delete button or we can click on the Delete all comments in the document button and all comments will be removed Panayiotis Christodoulou

Accept and reject changes To accept and reject changes we must first enable the Track Changes feature To do this we must go to the Review tab  Tracking group  Track Changes Panayiotis Christodoulou

Every time you make a change (delete words or add new words ) in the document: ▫ A vertical line appears in front of the line where a change was made ▫Delete words become red with a horizontal line in middle ▫Newly added words appear with red color Panayiotis Christodoulou

Other users who will view the document will have to accept and reject the changes made You can accept or reject each change one by one or all together Panayiotis Christodoulou

We can also make changes in the format of the document and not only in the text Panayiotis Christodoulou

Compare two documents Panayiotis Christodoulou Review tab  Compare Group

Panayiotis Christodoulou OriginalCompared Revised Changes and Comments

Combine documents Panayiotis Christodoulou Review tab  Compare Group

Panayiotis Christodoulou

OriginalCombined Revised Changes and Comments

Embed and modify an Excel worksheet Create a blank new document Open Excel program and insert the following data Panayiotis Christodoulou

To insert data from Excel to Word ▫Copy the data from Excel, go to Word and paste the data Panayiotis Christodoulou

By selecting Link & Keep source formatting and link to Excel every time you make changes to the Excel file then changes are also made in the Word document Panayiotis Christodoulou

▫The other way to embed data from Excel to word is go to the Insert tab in Word and then click Object Panayiotis Christodoulou

Original Changes in ExcelChanges in Word

To create a chart using the existing data go to the Insert tab and then select Line in the Charts group Panayiotis Christodoulou

Copy and paste the chart in the Microsoft Word document Panayiotis Christodoulou

Changes in Excel table affects the chart in Excel but also the chart in Word Panayiotis Christodoulou

Insert and edit hyperlinks Create a new blank document To add a hyperlink right click on a word and then choose Hyperlink Panayiotis Christodoulou

There are 4 choices ▫Existing File or Web Page ▫Place in this document ▫Create New document ▫ Address Panayiotis Christodoulou

When you add a hyperlink the word becomes underlined with blue color and when you hover your mouse over it you see the website that links to Panayiotis Christodoulou

To insert a hyperlink that links to a place in this document first you must create a new page, add a title and make the title with Heading 1 Panayiotis Christodoulou

To insert a hyperlink that links to a new document you create a new document while adding the path of it Panayiotis Christodoulou

To insert a hyperlink as en you must insert your address and a title Panayiotis Christodoulou

Web layout view Panayiotis Christodoulou

Save a Word document as a Web Page File  Save As  Other formats Panayiotis Christodoulou

View Website in Web browser Panayiotis Christodoulou

Home and Blog links navigate to Services link navigates to Services section in the website Pricing link opens a new word file Contact Us links opens Microsoft Outlook client Panayiotis Christodoulou