COMMON ECATS PROBLEMS What do I do if……..?

Help, my changes to project activity codes never update!  Check to see if they are being submitted as non timesheet data on a payroll number that Centralized Payroll is not paying the employee on. If the payroll number is wrong, the data will not update! This applies to any clothing and vision care payments, check distribution codes, cost center and project activity fields.

Unexpected Employee Transfers  An employee’s PMIS transaction moving he/she to another payroll did not get approved in time for PMIS cutoff so I kept him/her on my payroll. Now I find out that the employee’s transaction was processed and he/she is on the new payroll. What happened?  Someone processed the transaction through Position Control and it was given to Centralized Payroll to update for the current cycle. Late transactions for new hires and transfers are sometimes requested by the department, even though cutoff is past. When this happens employee will update on the new payroll and that is where we will have to pay him/her.

Frequent calls from Centralized Payroll regarding discrepancies between the eCATS file and the eCATS proof.  Why does this happen? What should I do?  Transactions done by employees or staff after eCATS file is created and transmitted to OMB Centralized Payroll  When you get calls about this from Centralized Payroll, try to figure out why this is happening. If employees are waiting until the last minute to enter transactions and end up entering after the file transmission advise them to hold off on entering until after proofs are created

Frequent calls from Centralized Payroll regarding discrepancies between the eCATS file and the eCATS proof. - Slide 2  Any discrepancy like this will cause out of balance payrolls and analysts have to check person by person to find and rectify. This can be time consuming with the larger eCATS payrolls.

I forgot to terminate someone – what do I do?  If you forget to terminate someone, let Anne Dungee know by Monday (or day when payroll proofs are due). If you are going to process a termination for the next pay cycle make sure the person has zero paytime in eCATS – otherwise there will be a discrepancy.

What am I supposed to do with the eCATS Discrepancy Report?  Your agency is responsible for correcting the discrepancies so that your payroll is error free and in balance.