Lesson 4 Word Lesson 4 presentation

 Switch between different views in a document  Adjust page margins settings  Set paragraph alignment, indentation, and spacing  Change tab settings  Add page numbers to a document  Create headers and footers  Change page orientation Word Lesson 4 presentation Part 1 Topics: 2

Word Lesson 4 presentation Document Views Print Layout Full Reading Screen Web Layout OutlineDraft 3

Word Lesson 4 presentation Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document. Can only view how document will look printed. Can’t edit document. 4

Word Lesson 4 presentation Great online resource. Not only can you read the definitions, you can hear the pronunciation. 5

* Adjust margins by clicking on Page Layout and clicking on Margins Word Lesson 4 presentation * Adjust left and right margins by dragging on the horizontal ruler. * Adjust top and bottom margins by dragging on the vertical ruler. Appears as a double-headed arrow when positioned over margin on Ruler. 6

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Note: Can change margins for whole document or section. 8

Word Lesson 4 presentation * Horizontal ruler. * Vertical ruler. Mouse pointers appear as double-headed arrows when positioned over margin on ruler. 9

Word Lesson 4 presentation Alt key margin measurements Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip. 10

Word Lesson 4 presentation Notice: All margins have a different setting. Did you know that typically a 1.5” left margin is used when the document will be bound on the left side? The extra.5” allows for binding (or hole punches). 11

Word Lesson 4 presentation Left Ctrl+ L Right Ctrl + R Center Ctrl + E Justify Ctrl + J Horizontal Alignment Launch Paragraph dialog box 12

Word Lesson 4 presentation Vertical Alignment 13

Word Lesson 4 presentation What v vv vertical alignment option should be selected to align text at the bottom of the document? 14

Word Lesson 4 presentation Source: Home Tab Paragraph Group Decrease List Level Increase List Level Indentations 15

Word Lesson 4 presentation Indicates a left tab Indicates indents Read ScreenTip before dragging anything on the Ruler. To change the margin, drag the double-headed arrow 16

Word Lesson 4 presentation Change Indents Either way 17

Word Lesson 4 presentation Similar to No Spacing Styles in Word 2010 Similar to Normal Styles in Word

Word Lesson 4 presentation Source: 19

Word Lesson 4 presentation Ctrl + 1: Single spacing Ctrl + 2: Double spacing Ctrl + 1.5: 1.5 spacing 20

Word Lesson 4 presentation Enter Pressing Enter places a hard return in a document. Enter enterhard return Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return.) Enter Soft return Soft return automatically wraps line endings. hard returns. Paragraph symbols indicate hard returns. 21

22 Word Lesson 4 presentation word wrap smallerlarger automatically adjust With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.

23 Word Lesson 4 presentation Soft tab soft tab stops The default tab in Word 2010 places soft tab stops at every half inch Hard tab at a specific location Setting a tab stop at a specific location Source:

24 Word Lesson 4 presentation Left tab at.63” Note: Alt key + click on tab gives measurement on Ruler. Tabs show up on Ruler.

25 Word Lesson 4 presentation Paragraph dialog boxTabs At the Paragraph dialog box click on the Tabs button

26 Word Lesson 4 presentation Right Tab Center Tab Decimal Tab Left tab Bar Tab Ruler Tabs dialog box. Tabs shown on the Ruler and in the Tabs dialog box. bar tab. See next page for explanation of a bar tab. Tabmarkers tab stops Tab markers—symbols on rulers that indicate tab stops.

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28 Word Lesson 4 presentation Right Tab Center Tab Decimal Tab Left tab Bar Tab Delete tab by dragging the tab stop Delete tab by dragging the tab stop off the Ruler and down into the document area Move tab by dragging tab stop Move tab by dragging tab stop to a new position on the Ruler Edit tab by double clicking tab stop Edit tab by double clicking tab stop on the Ruler Clear tabs Tabs dialog box Clear Clear All tab stops Clear tabs from Tabs dialog box. Clear one or Clear All tab stops

29 Word Lesson 4 presentation Dot Dash Underline

30 Word Lesson 4 presentation Page numbers aid in keeping keep printed pages in sequential order. Tab Page numbers can be placed in various locations on a page— top, bottom, right, left, center, etc.

31 Word Lesson 4 presentation See choices

32 Word Lesson 4 presentation Page Number Header and Footer Tools Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer.

33 Word Lesson 4 presentation Header & Footer Tools Insert  The Header & Footer Tools command is activated from the Insert menu.  To edit a header or footer in your document, just click in the header area or the footer area. Header area

34 Word Lesson 4 presentation  Typing area (document area) appears faded or grayed out when a header or footer is being edited.  To type in typing area, just double click in it. Show Document Text i Notice Show Document Text is Checked.

35 Word Lesson 4 presentation Header/Footer Click to Change Header/Footer options  Different First Page  Different Odd & even Pages  Show Document Text

36 Word Lesson 4 presentation Standard Header for Class Documents  Insert a header—edit header. Type your name at the left margin. Tab. Then- Footer  Insert Footer  Edit Footer  Click on Quick Parts  Click on Field  Press “F” to jump to Filename  Place check beside Path  Click OK Then, Date and Time, and choose the default.

37 Word Lesson 4 presentation Standard Paper Size 11” x 8.5”LandscapeOrientation Standard Paper Size 11” x 8.5”LandscapeOrientation Standard Paper Size 8.5” x 11”PortraitOrientation Standard Paper Size 8.5” x 11”PortraitOrientation

38 Word Lesson 4 presentation View Zoom Click on the View tab to Zoom to a different view size. 100%. Example shown is 100%. Whole page The next slide shows Whole page selected. Zoom slider Zoom slider also changes view size.

39 Word Lesson 4 presentation Whole page This slide shows Whole page selected. 53% View size is 53%

40 Word Lesson 4 presentation  By default, text is left-aligned.  To move a tab that has been set already, drag the tab marker to the new location. Page Layout  Most people prefer the Page Layout view (the default view) because it is WYSIWYG.  Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers.  The default setting for header and footer margins is.5  Default spacing in Word 2010 is set at 1.15 space.  F1 in Word 2010 and in most software programs, launches Help. WYSIWYG What You See Is What You Get

 Switch to different views  Change page margins settings  Set paragraph alignment, indentation, and spacing  Set, delete, and change tab settings  Add page numbers to a document  Create headers and footers  Change page orientation 41 Word Lesson 4 presentation