 What is word processing software and what is it used for?  Why is formatting applied to fonts, paragraphs, and pages?  How can the editing tools in a word processing program assist you?  What are the functions of the operational keys on the keyboard?

Word processing software is a type of application software that is used for creating text documents, such as:  letters  tables  reports

Title bar – displays the file name of a document Ribbon – replaces menu bars; provides you with groups of commands to use when creating a document Tool bar – provides you with buttons that allow you to access frequently used commands Scroll bar – allows you to scroll throughout a document that is too long to fit on one screen Cursor – on-screen blinking character that shows where the next character will appear

Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. Six lines equals one vertical inch. 8 ½ 11

Orientation – the direction in which you can print on a page Portrait 8 ½” x 11” Landscape 11” x 8 ½” Most word processing documents are printed in portrait orientation. This is called the DEFAULT. Landscape – width is greater than the height Portrait – height is greater than the width

Margin – the blank space at the top, bottom, left, and right of a document where you cannot type  Header – allows you to type above the top margin › at the top of every page of a document  Footer – allows you to type below the bottom margin › at the bottom of every page of a document

Format – to place text on a page so that it looks good and is easy to read

Alignment – the way multiple lines of text line up along the left, right, or both margins  Left align – text is lined up along the left margin, leaving a jagged right margin  Right align – text is lined up along the right margin, leaving a jagged left margin  Center align – text is centered between both margins, resulting in jagged left and right margins  Justified – text is aligned along the left and right margins, with no jagged edges Tool Bar Alignment Buttons Left Align Center Align Right Align Justify Left align – text is lined up along the left margin. The right is ragged. Center align – text is centered on the page. Both sides are ragged. Right align – text is lined up along the right margin. The left is ragged. Justified – text is lined up on both margins. No sides are ragged.

Line spacing – the spacing between lines of text in a document Single Space (SS) – Strike Enter 1 time; 0 blank lines between Double Space (DS) – Strike Enter 2 times; 1 blank line between Triple Space (TS) – Strike Enter 3 times; 2 blank lines between Quadruple Space (QS) – Strike Enter 4 times; 3 blank lines between Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key

 When text is centered between the left and right margin  Commonly used when formatting: › Invitations › Announcements › Title pages Lets Hoop It Up!!! Participate in our Hoops For Heart Campaign to help raise money for the American Heart Association February 27-March 3, 2012 See your PE teacher for more details.

 When text is centered between the top and bottom margin  Commonly used when formatting: › Invitations › Announcements › Title pages

Font – the specific design for a collection of letters, numbers, and symbols Examples: Times New Roman Chiller Broadway Arial Goudy Stout Ways to format your font: ColorS I Z E BoldUnderlineItalicize

Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number

 Editing – the process of updating a word processing document to: › make changes › correct errors › make it visually appealing

 Cut – the word processing tool that removes text or graphics from the current location in a document  Copy – the word processing tool that allows text or graphics to be copied to another location within a document

Paste – the word processing tool that places text or graphics that have been cut or copied in a new location within a document Clipboard – temporary storage location for text or graphics that have been cut or copied

 Spell Check – the word processing tool that checks your document for incorrectly spelled words, similar to an electronic dictionary  Grammar Check – the word processing tool that checks selected words in a document for grammatical errors  Thesaurus – the word processing tool that allows you to find synonyms (words with similar meanings) for words in a document

 Allow you to quickly access frequently used functions  Examples: › F1 – allows you to access the HELP tool › F7 – allows you to check SPELLING › F12 – allows you to SAVE your file

Escape (Esc) – allows you to exit unwanted menus and dialog boxes Tab – used to indent; moves the cursor 5 spaces on a line Control (Ctrl) – used with other keys to execute (carry out) out commands Alternate (Alt) – used with other keys to access tabs on the ribbon Delete – deletes text directly in front of (to the right of) the cursor End – moves the cursor to the end of a line Page Down – moves one screen below the current cursor position Backspace – deletes text to the left of (behind) the cursor Insert – allows text to be inserted within a line of text Home – moves the cursor to the beginning of a line Page Up – moves one screen above the current cursor position Num Lock – locks the numbers of the numeric keypad

 Control and PgUp – moves you to the first page of a multi-page document  Control and Home – takes you to the first line of a document  Control and End – takes you to the last line of a document  Control and PgDn – moves you to the next page of a multi-page document

Block style – all lines of text are aligned with the left margin  the first line of a paragraph is not indented  used when formatting letters Indented – the first line of a paragraph is indented  use the Tab key to indent paragraphs  used when formatting reports Example: XXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXX Example: XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXX

Hanging indent – a temporary left margin that indents all lines except the first line of text  the first line is flush with the left margin; every other line is indented  used for works cited (bibliography) page Example: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX