Ten Years of Experience, A Future of Possibilities VALE / NJ ACRL / NJLA CUS Tenth Annual Users' Conference January 9, 2009

State of VALE 2008 Mission: …furthering excellence in learning and research through innovative and collaborative approaches to information resources and services Mission: …furthering excellence in learning and research through innovative and collaborative approaches to information resources and services 53 member institutions including our newest, Eastwick College 53 member institutions including our newest, Eastwick College Member libraries are represented by the chief library administrator at each institution in the Members’ Council Member libraries are represented by the chief library administrator at each institution in the Members’ Council

State of VALE 2008 Offer 63 databases (including the three NJKI databases) from 12 vendors Offer 63 databases (including the three NJKI databases) from 12 vendors 736 individual subscriptions (not including NJKI databases) plus approximately 17 ScienceDirect subscriptions 736 individual subscriptions (not including NJKI databases) plus approximately 17 ScienceDirect subscriptions 10 th Annual Users’ Conference 10 th Annual Users’ Conference 265 of registrants265 of registrants 46 of 53 member institutions46 of 53 member institutions Representing 87% participationRepresenting 87% participation

Special Thanks to Conference Sponsors BowkerNature BowkerNature CQ PressProquest CQ PressProquest Ebsco ReferenceUSA Ebsco ReferenceUSA ElsevierWiley ElsevierWiley Gale Gale

VALE Finances Total budget - $3,789,310 Total budget - $3,789,310 Databases - $3,659,384 Databases - $3,659,384 Reserve Account - $114,752 Reserve Account - $114,752 Service fee remains at 3.9% Service fee remains at 3.9% Service fee on the 4 month NJKI invoices (March – June, 2008) was not levied Service fee on the 4 month NJKI invoices (March – June, 2008) was not levied

Communications Continued improvement of VALE Website Continued improvement of VALE Website Expanded use of wikis to facilitate work of committees Expanded use of wikis to facilitate work of committees VALE blog VALE blog Flickr account established Flickr account established Executive Committee began annual meeting with Committee Chairs Executive Committee began annual meeting with Committee Chairs

New Jersey Knowledge Initiative NJ State Library and all NJKI constituents continued to advocate for NJKI funding NJ State Library and all NJKI constituents continued to advocate for NJKI funding Transition in March 2008 of NJKI subscriptions to VALE Transition in March 2008 of NJKI subscriptions to VALE Beginning in July 2008, program shifted to serve a broader array of small businesses Beginning in July 2008, program shifted to serve a broader array of small businesses Continues to serve academic libraries by providing Academic Search Premier, Business Source Premier and RefUSA Continues to serve academic libraries by providing Academic Search Premier, Business Source Premier and RefUSA

VALE Member Projects NJVid project is underway NJVid project is underway Statewide video portal & repository for presentation, storage and archiving of digital videoStatewide video portal & repository for presentation, storage and archiving of digital video NJ Digital Highway NJ Digital Highway "one stop shop" for NJ history and culture, from the collections of NJ libraries, museums, archives and historical societies"one stop shop" for NJ history and culture, from the collections of NJ libraries, museums, archives and historical societies Beginning its post-grant operationsBeginning its post-grant operations Advisory Board is being reconstituted with several VALE representativesAdvisory Board is being reconstituted with several VALE representatives

VALE Member Projects Open Source Library System Open Source Library System Priority project from 2006 Planning RetreatPriority project from 2006 Planning Retreat Next Generation Academic Library System Symposium held March 2008 at TCNJNext Generation Academic Library System Symposium held March 2008 at TCNJ OLE Project - multinational group of libraries developing an Open Library Environment (OLE) as alternative to current Integrated Library SystemsOLE Project - multinational group of libraries developing an Open Library Environment (OLE) as alternative to current Integrated Library Systems Duke/Mellon project is developing preliminary specificationsDuke/Mellon project is developing preliminary specifications Rutgers is one of the Advisory Partners with VALE members consultingRutgers is one of the Advisory Partners with VALE members consulting

VALE Activities Installation of new VALE server and peripherals to be completed by the end of January 2009 Installation of new VALE server and peripherals to be completed by the end of January 2009 Researching incorporation of VALE as a non-profit organization - 501(c)3 status Researching incorporation of VALE as a non-profit organization - 501(c)3 status Provide organization with stronger legal and financial infrastructureProvide organization with stronger legal and financial infrastructure Position organization to move quickly on projects like OLEPosition organization to move quickly on projects like OLE VALE triennial report covering years 2006 through 2008 to be published shortly VALE triennial report covering years 2006 through 2008 to be published shortly

VALE Committee Highlights Committee Guidelines developed to provide framework for effective work of VALE committees. Committee Guidelines developed to provide framework for effective work of VALE committees. Instituted VALE Committee annual reports Instituted VALE Committee annual reports Assessment Assessment Played a central coordinating role in gathering feedback from all VALE committees in their review of the VALE Assessment ReportPlayed a central coordinating role in gathering feedback from all VALE committees in their review of the VALE Assessment Report Coordinated LibQUAL surveyCoordinated LibQUAL survey

VALE Committee Highlights Bibliographic Control and Metadata Bibliographic Control and Metadata Continued to develop collaborative cataloging effort to improve access to resources related to NJContinued to develop collaborative cataloging effort to improve access to resources related to NJ Conference Conference Organized today’s conference!Organized today’s conference! Cooperative Collection Management Cooperative Collection Management VALE Last Copy Collection Pilot Project was completed and the project was opened to other libraries in VALEVALE Last Copy Collection Pilot Project was completed and the project was opened to other libraries in VALE

VALE Committee Highlights Digital Media Digital Media Purchasing agreements with three commercial video publishers and distributors were developed and offered to VALE membersPurchasing agreements with three commercial video publishers and distributors were developed and offered to VALE members Electronic Resources Electronic Resources Working to incorporate its recommendations from the VALE Assessment Report into a revision of the current VALE Electronic Resource Licensing Agreements Preferred Terms documentWorking to incorporate its recommendations from the VALE Assessment Report into a revision of the current VALE Electronic Resource Licensing Agreements Preferred Terms document

VALE Committee Highlights Executive Executive Performing increasing portion of its work and communications onlinePerforming increasing portion of its work and communications online Revised VALE Bylaws, approved by Members’ CouncilRevised VALE Bylaws, approved by Members’ Council Reference Services Reference Services Development of gathering reference statistics is underwayDevelopment of gathering reference statistics is underway

VALE Committee Highlights Resource Sharing Resource Sharing Expanded the Reciprocal Borrowing Program to include undergraduates and completed an annual survey charting the program’s utilizationExpanded the Reciprocal Borrowing Program to include undergraduates and completed an annual survey charting the program’s utilization Shared Information Literacy Shared Information Literacy Database of Shared Information Literacy Materials (DSILM) was renamed VOILA - VALE Online Information Literacy Archive. Promoted submission of materials to the databaseDatabase of Shared Information Literacy Materials (DSILM) was renamed VOILA - VALE Online Information Literacy Archive. Promoted submission of materials to the database

VALE Committee Highlights Website Website Made the VALE Website more useful and its content more up-to-date and easier to maintainMade the VALE Website more useful and its content more up-to-date and easier to maintain Implemented Google calendar and Flickr accountImplemented Google calendar and Flickr account Developed proposal to use Drupal content management system to build a new VALE Website.Developed proposal to use Drupal content management system to build a new VALE Website.

Looking Ahead… Drupal-powered Website Drupal-powered Website Incorporation of VALE Incorporation of VALE Expansion of the number and type of digital resources available to members Expansion of the number and type of digital resources available to members Rethink collaboration in state and beyond Rethink collaboration in state and beyond Investigate new services to members Investigate new services to members Submitted by David Pinto, January 9, 2009 Submitted by David Pinto, January 9, 2009