doc.: IEEE /0062r1 Submission May 2010 Joe Kwak (InterDigital)Slide 1 Logistics for July TVWS Workshop Date: Authors: Notice: This document has been prepared to assist IEEE It is offered as a basis for discussion and is not binding on the contributing individual(s) or organization(s). The material in this document is subject to change in form and content after further study. The contributor(s) reserve(s) the right to add, amend or withdraw material contained herein.

doc.: IEEE /0062r1 Submission May 2010 Overview At the last Orlando meeting we agreed to host a TVWS Workshop whose purpose is to increase industry participation in this standards work. Workshop is to be prior to or after the July 802 meeting in San Diego. Joe Kwak is leading the ad hoc for planning this workshop. Costs for various possible workshop timeslots is now available and are presented here. The TG must make a decision to select the workshop time ASAP. Slide 2Joe Kwak (InterDigital)

doc.: IEEE /0062r1 Submission May 2010 Proposed Workshop Facility Requirements Slide 3Joe Kwak (InterDigital) 4-5 hour workshop duration, including one break attendees anticipated. Classroom seating with power strips(like 802 meetings). Head table for 4-6 people. Screen & LCD projector with cable to head table. Microphones (3) for head table and one (1) for audience. Water at head table and at rear of room. WiFi coverage in the room desired, but not required.

doc.: IEEE /0062r1 Submission May 2010 Other Workshop Considerations Slide 4Joe Kwak (InterDigital) would like to minimize or avoid any costs. Target attendees are other 802 WGs:.11,.15,.16, &.22 Also targeting TVWS industry participants who do not attend 802, e.g. TVWS Database Group, FCC WS Service Provider bidders, and others. Workshop is NOT PART of the 802 meeting, i.e. no 802 registration/fees needed for attendees. May need corporate sponsor if there are costs WG has no experience with web registration & payment tools.

doc.: IEEE /0062r1 Submission May 2010 Possible Workshop Times Slide 5Joe Kwak (InterDigital) Sunday 11JUL: 1PM-5PM Sunday 11JUL: 6PM-10PM Friday 16JUL: 1PM-5PM Friday 16JUL: 6PM-10PM Saturday 17JUL: 8AM-12PM Saturday 17JUL: 1PM-5PM These times were provided to Face-to-Face meeting planners with request to estimate costs, if any.

doc.: IEEE /0062r1 Submission May 2010 Estimated Costs for Workshop Times Slide 6Joe Kwak (InterDigital) Sunday 11JUL: 1PM-5PM NONE Sunday 11JUL: 6PM-10PM NONE Friday 16JUL: 1PM-5PM NONE Friday 16JUL: 6PM-10PM $3200 Saturday 17JUL: 8AM-12PM $3200 Saturday 17JUL: 1PM-5PM $3200 Costs were provided by Hyatt hotel to Face-to-Face.

doc.: IEEE /0062r1 Submission May 2010 Cost Breakdown Slide 7Joe Kwak (InterDigital) Workshop time on Sunday will use one of the 802 meeting rooms set up early for us. No cost. Workshop time on Friday afternoon will use the closing plenary room. No cost. Hotel will charge for other workshop times as follows: –$1500 Room rental, tables/chairs, water & service –$750 Screen and LCD projector rental & service –$350 Microphones/mixer rental & service –$600 Power strips (20) rental & service $3200 Total cost for facilities on Saturday or Friday evening.

doc.: IEEE /0062r1 Submission May 2010 Sunday vs Friday Trade Off Slide 8Joe Kwak (InterDigital) Sunday –NEG: most WGs and 802 leadership already have working sessions planned on Sunday prior to 802 meeting. –NEG: non-802 attendees would lose weekend for travel and workshop attendance –Others? Friday –POS: non-802 attendees would travel on workday and get weekend in San Diego for recreation. –NEG: 802 chairs cannot attend due to conflict with EC meeting. –Others?

doc.: IEEE /0062r1 Submission May 2010 Working Group Decision Slide 9Joe Kwak (InterDigital) Joe Kwak recommends Friday 16JUL 1-5PM as best time for meeting. We need to finalize workshop time decision ASAP and advertise ASAP in order to provide adequate time for travel planning. Workshop agenda details are in process (TBD) and will be discussed at Beijing meeting. Short strawpoll will decide on best time, 2 day poll: 6-7MAY. Results to be ed to all on Saturday 8MAY.

doc.: IEEE /0062r1 Submission May 2010 Thank You. Slide 10Joe Kwak (InterDigital) NEXT STEPS; –Draft preliminary flyer to announce workshop –Formal announcement and publicity for this event –Possible press release