Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Metadata for institutional repositories: an introduction Pat Liebetrau Digital Innovation South Africa

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Digital resources Using computers to create, manage and store resources in digital format and Using computers to access data  Creation and deposit?  Discovery and access?  Administration?  Preservation?

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Repository content Conference Papers Research data Slides Lecture notes Presentations ……..? in digital format

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Metadata structured descriptions about resources stored as computer data readable by humans and computers enables structured searching “data” about “data” concise descriptions consistent descriptions structured descriptions

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Level of description Basic

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Level of description Added value

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Standards International Open standards Tried and tested Shared and collaborative Common solutions Doesn’t mean one-size-fits-all

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Why use open standards? Build on common and shared efforts Minimise duplication of effort Facilitate sharing and exchange of information between organisations Promotes collaboration Reduce web fragmentation Reduce costs

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa XML eXtensible Markup Language XML is for structuring data XML looks a bit like HTML XML is text but isn’t meant to be read XML is makes it easy to generate data XML is license-free and platform-independent

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa XML encoding Patricia Cheryl Liebetrau University of KwaZulu-Natal Campbell Collections Durban 4001 KwaZulu Natal

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Dublin Core 15 descriptive metadata elements

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Dublin Core Metadata Element Set TitleCreator SubjectDescription PublisherContributor DateType FormatIdentifier SourceLanguage ReferenceCoverage Rights

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Interoperability to be interoperable, “one should actively be ….ensuring that systems, procedures and culture of an organisation are managed … to maximise opportunities for exchange and re-use of information, whether internally or externally” Paul Miller, Interoperability: what is it and why should I want it?”. Ariadne Issue 24 15

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Requirements Attitudes – willingness to be open, to share Change – new procedures, new skills, new management Shared encoding standards Protocols for sharing metadata

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Open Archives Initiative The Open Archives Initiative develops and promotes interoperability standards that aim to facilitate the efficient dissemination of content on the Internet. Enables access to Web-accessible material through interoperable repositories for metadata sharing, publishing and archiving Dublin Core as the common interoperability metadata

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Metadata creation Standardise – use open standards Standardise indexing – how data is captured  Best practice  Indexing guidelines Web based interfaces  Pop-up help and information screens Controlled vocabularies  minimise data entry errors  increase input speed

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa

Drop-down controlled list

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa

In conclusion …. Metadata adds value to your data Use of open standards Standardisation facilitates interoperability

Open Access and Institutional Repositories, 10 July 2007, UKZN, Durban,,South Africa Contact details DISA:

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