BA Tool overview and data entry Facilitators’ Workshop on District Health Performance Improvement Lilongwe, 25 th – 27 th March 2015

What is the BA Tool An Excel file that will assist you to: – gather all the information collected – compare coverage of different interventions – visualize the bar graphs and dashboards for the bottlenecks analysis – capture the causes of bottlenecks identified – prioritize solutions with objective criteria – set targets – define operational and monitoring plans

Overview

Set up page

Use defaults Make sure everything is unchecked

Interventions can be selected by program or one by one…

1

2 3

Data entry Write the value for each indicator under each supervision area: – If it is a percentage write it as follows: 1 for 100%, 0.50 for 50%, 0.25 for 25%, 0.05 for 5%... – If it is an LQAS value write it as follows: Numerator: number from 0 to 19 Denominator: default value is 19 (if for some reason is lower, change the value) You can copy and paste from the data entry files and from the hand tabulation file To avoid mistakes and save time, we will develop a function that will allow to import automatically the data from the data entry files to the BA Tool

Select one intervention you want to analyze

Look at the bar graph for the bottleneck analysis

Look at the dashboard to identify underperforming areas

Check what the indicators used are, for in depth analysis

You can select the bottlenecks for which you want to do the causality analysis and the areas that need special attention

Describe the bottleneck 2.Describe the cause 3.List the solutions

Rank and choose the solutions

Bottleneck  Cause  Solutions Indicator Target Value Date

Define: Activities Person/Institution responsible

Define: Timeline Cost and funding source Who and when will monitor

Printer friendly results for easy copy and paste

Practical activity

Getting the file to work Download the file on your computer and do not work from a compressed copy Enable the macros if required to Make sure that the data calculation happens automatically  Menu: Formulas  Calculation options  Automatic

Setting up the file Define sub-district (supervision) areas (assisted, soon new function) Select interventions Define indicators (already done)

Data entry Enter: population by supervision area value for each indicator … and you are ready for the analysis and planning exercise

Prioritization of interventions Set the threshold to highlight interventions with low coverage

Bottlenecks identification Look at the graph and select the bottlenecks Prioritization of localities if needed

Describe bottleneck and causes Set the threshold to highlight interventions with low coverage Prioritize solutions

Define implementation and monitoring plan Set the activities, person in charge, timing, cost and source of funds Set who is going to monitor each activity and when

Thank you