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Project 3 Project 6 Module 2 Business Negotiation Project 5 Project 4

PART01 PART02 Task 1 Task 2 Project 6 Orders and Acceptance PART 03 Practice

Project 6 Orders and Acceptance Learning Objectives By the end of this project, you will be able to: ☆ use the important phrases and sentence patterns related to order ☆ accept the order you received ☆ reject an order and state the reasons

Background An order is a request to supply a specified quantity of goods. It should be clearly and accurately written out and state all the terms of transaction. If a buyer is satisfied with the products, he/she will place an order with the seller. Orders should be replied promptly. A seller can accept the order or reject the order. Acceptance means the signification by the offeree of his willingness to enter into a contract with the offeror on the terms offered to him by the latter. Without an acceptance there can be no contract. Acceptance is a final unqualified expression of assent to all the terms of an offer/order.

Task 1 Place Orders Task Rose Impex Inc. is going to place an order with Sunflower Textile Co., Ltd. for the bed sheet. Write a letter to Sunflower Textile Co., Ltd. to place an order with the following information.

Writing Skills The essential qualities of an order are accuracy and clarity. An order letter should:

Useful Expressions 1. We regret that we haven’t had any stock of the article required by you. 2. We thank you for your quotation of February 10 and enclose our Order No.245 for the captioned goods. As the goods are urgently required by our customers, we hope you will deliver them promptly. 3. According to our records, it has been a long time since we last had the pleasure of serving you, and we are wondering whether something has “gone wrong”. 4. I shall be glad if you will let me have 100 Lamps of each of the various sizes, suitable for streets, hospitals, schools and offices. 5. We are satisfied with the goods and place an order for the following goods.

Specimen Letters Letter 1 Place an order

Encl.

Letter 2 Place an order

Task 2 Accept or Reject Orders Task Having received the counter-offer of Guangdong Homestar Electric Appliances Co., Ltd. In project 5, Sunny Trading Pty. Ltd. places an order for coffee makers as follows. You (Guangdong Homestar Electric Appliances Co., Ltd.) write a letter to accept the order.

Letter 3 Place an order

Writing Skills An order, especially a first order, should most certainly be acknowledged by letter. The letter of acceptance should include the following information:

Useful Expressions 1. While thanking you for your order, we have to explain that supplies of raw materials are becoming more and more difficult to obtain, and we have no alternative but to decline your order. 2. Your order is booked and will be handled with great care. Please open the relevant L/C, which must reach here one month before the date of shipment. 3. In view of your urgent need of the goods and the good relationship between our two parties, we have decided to accept your order in spite of the current tight supply position, but we can do so only by putting off our supply to another customer. 4. Since your order covers so big a quantity, we are unable to meet your requirements for the moment, but we will do our utmost to secure supply for you, and whenever the position improves we will not fail to let you know. 5. Because we are already heavily burdened with outstanding orders, it is impossible for us to accept new orders for delivery within this year.

6. We are in receipt of your favor of the 10th May, with your order for five printing machines, which I herewith acknowledge with best thanks. 7. We have none of this particular make in stock at the moment, and, owing to the great pressure at the mills, we are afraid we cannot guarantee delivery within less than three months of receipt of orders. 8. We are sorry to say that the quantity of cotton at the market just now is very small and prices consequently have advanced, say to 10s. and 10 1/2d. per lb. It is, therefore, out of our power to execute your order. 9. I regret that I have to notify you of so many orders being cancelled at the same time. 10. We are sorry to report that our buyer does not confirm this order at your price $500; we must, therefore, ask you to cancel same.

Specimen Letter Letter 4 Accept an order of Letter 1

Letter 5 Accept an order

Letter 6 Reject an order

Letter 7 Reject an order

Letter 8 Reject an order

Task Fulfillment Now, it is time for you to accept the order of Sunny Trading Pty. Ltd. When you write the letter, you should keep in mind the essential elements of a letter of acceptance. Please write your letter in the following box.

After finishing your letter, please compare your letter with the following sample letter.

Practice I. Translate the following terms. 交货（动词词组） ______________ 包装 ___________________ 规格 _________________________ 单价 ___________________ 付款交单 _____________________ 承兑交单 ________________ 销售确认书 ___________________ 一式两份 ________________ 保兑信用证 ___________________ 运输单据 ________________ 现货 _________________________ 装运 ____________________ II. Multiple choices. 1. 鉴于你方急需此货，尽管目前供货很紧，我方仍决定接受你方的订单。 ____________________________________________________________________ 2. 兹附寄第 6930 号销售确认书一式两份，请签退一份以便存档。 ____________________________________________________________________ 3. 请开立以我方为抬头的上述货物有关的信用证。 ____________________________________________________________________ 4. 如果你们产品的质量令人满意，我们打算定期向你方下订单。 ____________________________________________________________________ 5. 我们正在执行你方 255 号订单，请相信我们一定会在你方规定的期限内安排 装运。 ____________________________________________________________________

III. Please write a letter of placing an order according to the following instruction. 经过交易磋商， Belwood Imp. & Exp. Co., Ltd. 决定按照以下条款向 Sunflower Shoes Co., Ltd. 订购下列鞋子： 先生： 我们对你方产品的价格和质量均感满意，现想订购下列产品： 货号 数量 单价 AD 双 170 美元 BR 双 130 美元 TG 双 200 美元 总价： CIF NEW YORK 111,500 美元 装运：不能晚于 9 月 5 日 支付方式：即期信用证 请把销售确认书寄给我们，一式两份。希望能早日收到你方的回复。 IV. Please write a letter of acceptance according to the following instruction. Sunflower Shoe Co., Ltd. 收到 Belwood Imp. & Exp. Co., Ltd. 的订单后，回信表示 接受订单，并附上销售确认书，要求对方签退一份。收到信用证后，就会安排 装运。

Thanks For your attention