Ten Tips For Running A Successful Meeting Created by Jacqueline Murphy Miller for CultivateNC.

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Presentation transcript:

Ten Tips For Running A Successful Meeting Created by Jacqueline Murphy Miller for CultivateNC

A successful meeting leaves people with a feeling that: - Progress was made - Time was wisely used - People had fun

Tip #1 Share the Responsibility

Tip #2 Find a Good Meeting Location Easily accessible? People feel safe? Adequate for the group size? Space for projectors and flip charts?

Tip #3 Plan An Agenda

Sample Meeting Agenda Welcome and Introductions: Display a large copy of the project goals at each meeting. Define what NEEDS to be accomplished today. Project Updates: Ask each team member to provide an update. Make a list on a flip chart of problems that were encountered. Brainstorm Resolutions: Review project goals and objectives; brainstorm resolutions

Agenda continued List the Next Steps Who will be responsible for each step? Are there any obstacles that may keep you from moving forward? How can the team help?(this list will be the basis for the next meeting agenda) Introduce New Items Allow time for education and dialogue

Agenda continued Wrap-up Questions Does everyone have a good understanding about today’s plans? Does anything need to be clarified? Is there anything missing? Are there any suggestions or changes about the meeting location or format? Set a date/time for the next meeting

Tip #4 Create A Visual Record

Tip #5 Encourage Participation

Tip #6 Establish Ground Rules

Majority Rules or Consensus

Tip #7 Setting Deadlines will Stimulate Action

Tip #8 Conflict Management

Strategies for Handling Conflict Lead the discussion away from intense language Promote information sharing

Tip #9 Keep The Meetings Short

SMALL WIN Tip #10 Celebrate the Small Wins!

BONUS TIPS: Strategies for minimizing common meeting obstacles

Working Towards Group Agreement 1.When participants seem totally blocked and unable to break through an impasse, go back to the initial question or purpose of the activity and restate it. 2.Ask which alternatives are supported by data.

When a Point is being Discussed to Long

Coping with a One-Person Show

When a Speaker Drifts from the Subject

When a Participant has Difficulty Expressing Their Thoughts

Ten Tips for Running Successful Meetings Adapted from Growing Communities Curriculum: Community Building and Organizational Development through Community Gardening (2 nd Edition) Columbus, Ohio: American Community Gardening Association