Records Management Allen ISD. Records management is designed to develop and maintain an active and continuing records management program, and to ensure.

Slides:

Advertisements

Similar presentations

Records Management and the Cooper-Hewitt, National Design Museum Presented by Jennifer Wright Smithsonian Institution Archives November 14, 2008.

Advertisements

B ASICS OF E- MAIL R ETENTION. Plano ISD Records Retention Schedule.

AS PER FLORIDA STATUTE (1B (10))ALL LOCATIONS MUST ENSURE THAT DESTRUCTION OF RECORDS IS CONDUCTED IN A MANNER THAT SAFEGUARDS THE INTERESTS OF THE.

 Replace Information in () & underlined with Agency Specific Information  Replace Decision Tree & Category/Folder Examples with Agency Developed Ones.

Review Questions Business 205

UT Tyler Records Management Training

 Active CUM Folders  Inactive CUM Folders  Graduate & COHORT Folders.

Retention and Disposition of Educational Records Eunice G. DiBella, CRM Public Records Administrator Connecticut State Library March 2, 2007.

Records Management Basics 1 Jasmine Sourignavong, Division of Records Management Tre Hargett, Secretary of State.

Preparing Student Records for Retention Procurement Services May 20, 2013.

RECORDS RETENTION AND DISPOSITION October 30, 2013.

Arizona State Library, Archives and Public Records

Transferring and Retrieving the Records of the Freer Gallery of Art and Arthur M. Sackler Gallery Presented by Jennifer Wright Smithsonian Institution.

ARCHIVES. Go to Chandler Unified School District website Go to Departments Select Warehouse On the menu to the left select Record Retention 1. The first.

Basic Records Management. What we’ll cover Virginia Public Records Act Definitions Understanding and using the LVA General Schedules The schedule cover.

UTA RIMUTA RIM Compliance and Common Sense Compliance: Texas requires all state agencies, city and county governments, school districts, and other government.

Archiving Records Offsite Using the State Records Center (SRC)

Grateful Shred Day Wednesday, July 22 City of Oregon City.

RECORDS MANAGEMENT Office of Compliance. OBJECTIVES Four main objectives of a Records Management Program: –Increase efficiency of record keeping. –Protection.

Ecords Management Records Management Paul Smallcombe Records & Information Compliance Manager.

To review information useful in deciding what to do with records that are no longer active. UTA RIMUTA RIM.

Records Management and the Center for Folklife and Cultural Heritage Presented by Jennifer Wright Smithsonian Institution Archives Records Management Team.

Records Management 101 The Basics Archival and Records Management Services Division.

State of Michigan Space Optimization Project Recordkeeping Options and Solutions Records Management Services.

An introduction to records management at Clemson University Records Management Office 139 Anderson Hwy, Suite 100 Clemson, S.C

the systematic control of records throughout their life cycle.

RECORD RETENTION Arizona State Library, Archives and Public Records.

Records Storage Transfers. RECORDS STORAGE in 1997 Had a Capacity of 948 boxes And we had In storage 756 boxes.

Washington State Archives “Going Paperless” Presented by: Leslie Koziara, ERMP May 7, 2009 A GUIDE TO WASHINGTON STATE’S APPROVAL PROCESS FOR THE DESTRUCTION.

PURGING and ARCHIVING PAPER CHARTS

Records Management and Open Government Texas State Library and Archives Commission Presented by Bonnie Zuber.

An introduction to records management at Clemson University Records Center is located at the Library Depot 103 Clemson Research Blvd Anderson, S.C

UTEP Records Management. Records Management Mission Statement  The role of Records Management Services is to provide university departments with information.

Surveying and Scheduling Records of OCIO Presented by Jennifer Wright Smithsonian Institution Archives Records Management Team February 16, 2005.

Surveying and Scheduling Records of SCEMS Presented by Ginger Yowell & Mitch Toda Smithsonian Institution Archives Records Management Team October 2, 2007.

RECORDS MANAGEMENT Office of Business Affairs. OBJECTIVES Four main objectives of a Records Management Program: –Increase efficiency of record keeping.

Records Management and University Archives at Clemson University.

University Retention Schedule Training. Introduction to the University Retention Schedule.

Records Storage Transfers. LABELING RULE OF THUMB: 5 years from now, if a record is needed and you are no longer working for Allen ISD, would someone.

Presentation Title | May 4, 2009 Contracts and Compliance Administration & Finance.

UT Tyler Records Management Training. Records Management Basic Training What is Records Management? Why is Records Management so important? Who is responsible.

Records Management Essentials Texas Education Agency Charter School Orientation April 2013 Texas State Library and Archives Commission State and Local.

Records Management in Government Prepared by the Information Management Unit Saskatchewan Archives Board.

Last updated: 08/11/2011. Objective: Provide overview of how to enter, track and dispose of your department records in accordance with the Texas State.

Records Management Maintaining District Records. Agenda  Role as Department Records Liaison  Records Management Basics  Transferring Records to Records.

Sending Your Records to PARC A STEP-BY-STEP GUIDE FOR PACKING AND SHIPPING BOXES.

Registrar RML Training Records Management Assistance (281) Records Management 1.

University of Kentucky Records Management Tutorial Taking responsibility for the records you create and managing their life-cycles.

Records Management with MOSS, K2, & PsiGen Deepa Patadia

STUDENT TRANSCRIPTS & ARCHIVES.

UW-Madison Guidelines for Managing the Records of Departing Employees*

Records For Counselors

PEIMS & Records We are supposed to have that?

UT Tyler Records Management Training

Secretary/Bookkeeper In-Service

Records Storage Transfer

Middle School Records Clerks Meeting

Records Management Basics

Records Management Compliance Training

Records Management and University Archives at Clemson University

Records Management Allen ISD.

Records Destruction presented by Records Management

Records Retention.

Arizona State Library, Archives and Public Records

Records Storage Transfer

Basics of Retention 8/2018.

Records Management and University Archives at Clemson University

Records Management Level One.

Records Retention and Its Effects on Discovery

Presentation transcript:

Records Management Allen ISD

Records management is designed to develop and maintain an active and continuing records management program, and to ensure Allen ISD is in compliance with district policy, the Local Government Records Act (LGRA) and Texas State Library and Archives Commission (TSLAC) guidelines. Records Management

Documents the transaction of any business Documents the transaction of any business Is created or received by a local government Is created or received by a local government Is a record whether it is open or closed Is a record whether it is open or closed May exist in any medium (on any device) May exist in any medium (on any device) (Retention schedules remain the same… (Retention schedules remain the same… …in any format) …in any format) What is a Record?

Convenience copies “Extra identical copies of documents created only for convenience of reference or research” Convenience copies “Extra identical copies of documents created only for convenience of reference or research” Copies of documents furnished to the public as part of a public records request Copies of documents furnished to the public as part of a public records request Blank forms/stocks of publications Blank forms/stocks of publications Library or museum materials Library or museum materials What is not a Record?

Administrative Administrative Fiscal Fiscal Legal Legal Historical Historical Records Examples

Retention Schedule

TSLAC Retention Options 1.Adopt TSLAC Guidelines for retention. 2.Create custom retention schedules (must meet or exceed TSLAC retention schedules). 3.Store all records permanently. TSLAC requires each local government to follow one of the following records retention options to ensure compliance: Allen ISD has Adopted the TSLAC Retention Guidelines.

Current Records Count Allen ISD is currently storing approximately 2400 boxes of Records with an outside vendor. Allen ISD Service Center is currently storing approximately 1500 boxes of records.

Records Environment Allen ISD currently follows TSLAC Records Storage Standards (bulletin F) for retention. (building codes, conditions, temperatures, etc.) Allen ISD continues to maintain a clean environment for records retention.

Retention Schedules For a complete list of retention schedules, refer to Other valuable information can be found on the Texas State Library and Archives Commission website

Current Records Retention Each campus/department should box records for storage, label with destruction date, and send them to AISD Warehouse for retention. Each year in Sept/Oct, a report is sent to each campus/department to verify records which have met retention period, to be approved for destruction.

Current Records Retention What is the current format? Electronic? Paper? Other? What are you keeping? Is Yellow Folder involved your process?

Current Records Retention Please be sure to fill boxes before sending them to Warehouse. Boxes used for storage must come from district- (through Skyward 1199). $4.32 per box. Student records & retention guidelines:

Future Records Retention Our goal is to provide you with more retention guidance. Regular meetings together as Site Records Managers. We will communicate changes, and try to coincide changes with fiscal years. Open communication with Records Manager.

Communication If you have any questions, I’m happy to assist! Keith Taylor Manager of Assets & Records Retention Cell