© 2010 Brigham Young University–Idaho 1 © 2008 Brigham Young University–Idaho

© 2010 Brigham Young University–Idaho 2 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho 3 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho Account Stewardship Training o Accessible through I-Learn 1.0 o All custodians, supervisors and secretaries were required to complete by May 1 o Several have not completed (procedure is to have VP follow up) 4 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho Changes to Philanthropic Budget Process Effective for 2012 budget year 5 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho Brief history of gift management at BYU-Idaho Then: o Departments had custody of donor accounts o Spending of donor funds was not integrated into budget process o Vice presidents reviewed/approved all expenditures >$500 6 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho Brief history of gift management at BYU-Idaho Now: o Financial Services and Financial Aid are the stewards of donor accounts o Spending of donor funds is integrated into budget process through the approval of separate philanthropic budgets by Gift Management and Budget Strategy Committees (includes PEG) o Departments have stewardship over appropriated (1XXX-XX) and/or philanthropic budget accounts (4XXX-XX) 7 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho Brief history of gift management at BYU-Idaho Future: o Financial Services and Financial Aid are the stewards of donor accounts o Spending of donor funds is fully integrated into budget process and combined with appropriated budgets where possible o Departments have stewardship over fewer budget accounts and source of budget is less relevant (tuition/fees, Church appropriation, donors, etc.) – all sacred funds 8 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho The process for getting there has begun: o Continuing budget worksheets will combine the appropriated budgets and philanthropic budgets where possible o New requests made in stewardship reviews, if approved, will be added to appropriated budgets in 2012 o Larry will discuss this more in detail along with other changes to the 2012 budget process 9 Controllers Group Conference – April 21, 2011

© 2010 Brigham Young University–Idaho A few philanthropic budgets will continue in the same way o Some auxiliaries (not appropriated to begin with) o Financial aid (scholarships and grants) Questions?? 10 Controllers Group Conference – April 21, 2011