LBNL Library Committee (LLC) - Launch Michel Van Hove Chair LLC / Chair CSAC / MSD / ALS January 28, 2005

Membership DivisionMemberOther divisional representatives AFRDEric EsareyWilliam Fawley ALSJohn Bozek ASD- CRDEsmond Ng CSDCorwin Booth (future chair) EETDDouglas BlackVenkat Srinivasan EH&SStephen Abraham (temporary) EngPaul Barale (temporary) ESDGlenn Waychunas Fac- FSD- Gen/JGIInna Dubchak HR- ITSD Jane Tierney (Library) Jose Olivares (Library) Ted Sopher (users) LSDAlbert Davalos Shyamala Harris Tamas Torok Ulli Weier MSDMichel Van Hove (chair)Edith Bourret-Courchesne NERSCEsmond Ng NSDRichard Firestone PBDNigel Moriarty PhysRobert Cahn

Origins 1 It has been many years (> 10?) since a Library Committee last existed at LBNL Major changes require attention and user input —revolution: from print to on-line (journals, books, reference – moving target) —access requires on-line search database (e.g. Web of Science, currently limited to >1995 and 5 concurrent users) —fate of physical collection (back issues, space wars, bldg. 50 Library doomed?) —static library budget for several years (FY05? future?) —rapid growth in journal costs (average > 10% per year) —growing imbalance with life/bio divisions (LSD, GenD/JGI, PBD) —also ALS, NERSC, CRD, Molecular Foundry new —no book purchases in last decade

Origins 2 Head librarian (Carol Backhus) retired in 2003: reinvent library? —TEID Head (Jane Tierney) has also been Acting Head Librarian since then Savage budget cut in early FY05 (2/3 of journal funds cut), now to be partially/fully? restored —need to review results of hasty cut and restoration —library personnel down to 2.5 from 4 FTE In Jan. 2005, the CSAC/TEID working group helped argue for and select restored journals (via lab-wide survey - valuable database) —group members: Shaheen Tonse, Corwin Booth, Michel Van Hove, Mary Clary

Library Committee vs. ITSD Information Technologies and Services Division (ITSD) Director: Sandy Merola; Deputy: Tammy Welcome Computing and Communications Services Advisory Committee (CSAC) Chair: Michel Van Hove LBNL Library Committee (LLC) Chair: Michel Van Hove, then Corwin Booth Library Acting Head: Jane Tierney Assistant: Jose Olivares Technical and Electronic Information Department (TEID) Head: Jane Tierney

Committee organization The Committee’s Charter (provisional) says: —The LBNL Library Committee (LLC) is run by the Computing and Communications Services Advisory Committee (CSAC) for the Information Technologies and Services Division (ITSD) —The LLC’s Chair is a member of CSAC. —The LLC members are chosen by the Chair from the LBNL scientific and engineering divisions, the Library and ITSD to represent LBNL’s scientific needs and the library management —The LLC meets quarterly and as needed —The LLC reports to CSAC and ITSD quarterly and as needed

Committee tasks (From Charter) - The LLC advises ITSD and CSAC on matters concerning the LBNL Library, which include but are not limited to: —Long-term directions and strategies of the Library —Coordination with individual and divisional collections outside the Library —Prioritization and selection of collections (journals, books, etc.) —Access to the library (physical assets, on-line access, etc.) —Coordination with Records and Archives (including DOE-OSTI [Office of Scientific and Technical Information] ) —Coordination with UC libraries

Procedures Assistance —Marsha Fenner Divisional committees? —depending on divisional size and diversity Web site – Meeting schedule —“quarterly and as needed” Order of business —prioritize

Statistics: LBNL population FY05 main library users Notes: - ALS has 1200 guests - total personnel included: 5763

Statistics: division sizes Notes: - personnel FY05, spending FY04 - includes current library-using divisions only - total personnel included: total spending by these divisions: M$ library budget: M$ ? Personnel FY05 incl: faculty, GSRA, student, scientist, professional excl: guest, admin, tech Spending FY04

First steps Summary of general issues (expand later as needed): —individual vs. joint vs. institutional subscriptions —bundled vs. individual journals —problem of Elsevier —divisional balance —interlibrary loans —UC library access (faculty & their groups vs. others) —outsourcing to UC, other? —teaming up with other DOE labs —collective/grassroots publishing, e.g. Public Library of Science —library use by guests, facility users (ALS, NCEM, Molecular Foundry, …) Library overview —by Jane Tierney with Jose Olivares Review survey results of 1/2005 and 10/2003 Review journal cuts and restorations