Campaign Finance Administration Disclaimer: This presentation is intended as a general interpretive resource only. Where important legal rights are concerned, you should consult with your own attorney to be fully and properly advised.

2016 Reporting Deadlines NOON 2015 Annual Report Wednesday, January 20, 2016 (NOON) ALL Candidates and PACs Regular Party CommitteesTuesday, March 1, 2016 (NOON) Pre-Primary ReportFriday, April 15, 2016 (NOON) Candidates on the ballotfor reporting period ending Friday, April 8, 2016 PACs and Party Committees Pre-General ReportFriday, October 21, 2016 (NOON) Candidates on the ballotfor reporting period ending Friday, PACs and Party CommitteesOctober 14, Annual ReportWednesday, January 18, 2017 (NOON) ALL Candidates and PACsfor reporting ending December 31, 2016 Regular Party CommitteesWednesday, March 1, 2017 (NOON)

Where to File State Legislative Office: Candidates file only with the Indiana Election Division, effective January 1, 2011 County, City, Town or Township Office (includes prosecutors and judges): Candidates file with the County Election Board PACs and Legislative Caucus Committees: Support Statewide or State Legislative Candidates – File with the Election Division Support County, City, Town or Township Candidates – File with County Election Board Supporting more than one of these categories – File with the Election Division

What to File: CFA 1 Statement of Organization Must be filed: – Within ten days of raising or spending $100 – Within ten days of becoming a candidate (i.e. filing declaration of candidacy) Amendments may be filed as changes are made to committee (office sought, new address, etc.) If candidate fails to open a campaign finance committee by February 12, 2016, the CEB MUST open on the candidate’s behalf by February 29, 2016 & candidate MUST adhere to reporting schedule

What to File: CFA 4 Report of Receipts and Expenditures Must be filed periodically while committee is open Check report type box on the first page cover sheet – PrePrimary, Pre-Election, Annual, Final or Outgoing Treasurer Check the box “final/disbanding” when you are closing your committee (lines 18, 19 and 20 must be $0.00)

Schedule A: Contribution Schedule A1: Contributions from Individuals – Include full name, mailing address, contribution date (when received), and check the type of contribution A2: Contributions by Corporations A3: Contributions by Labor Organizations A4: Contributions by PACS A5: Contributions from other Organizations – (e.g. transfer in from a committee)

Itemized Contributions Must itemize contributions IF more than $100 in cumulative contributions from single source – More than $100 is $ If itemized must include: 1.Date and amount of contribution; 2.Full name and full mailing address of person making contribution; and 3.Must identify the individual’s occupation if contributions from individual total $1,000 or more

Itemized Contributions Contribution Limitations – Individual contributions from foreign nationals are prohibited There are no further limits placed on contributions from individuals – Corporations or labor organizations have maximum contribution limits See campaign finance manual for more details

Itemized Contributions On CFA-4 Summary Sheet – Enter total of itemized contributions on all Schedule A’s on line 15a of CFA-4 report cover page – Contributions of $100 or less (unitemized) must be entered on line 15b of CFA-4 report cover page – Total both columns

Itemized Contributions Keep at least the date and amount of contribution and the full name and mailing address of every person making contribution because you never know when their cumulative contributions could exceed $100 in a calendar year Practical Tip

When is a contribution made or received? A contribution is considered made when: – deposited in the mail OR – transferred to another person A contribution is received and accepted when: – a person has physical possession of the contribution AND – intends to keep it

Schedule B: Itemized Expenditures On CFA-4 Summary Sheet: – Total itemized expenditures on line 17a of CFA-4 cover page i.e. expenditures totaling $ or more in the aggregate – Total of unitemized expenditures on line 17b i.e. expenditures that are $100 or less in the aggregate – Total columns A and B

Schedule B: Itemized Expenditures On Schedule B: – Itemize all expenditures exceeding $100 in the aggregate on Schedule B Use proper coding schedule (see next slide) – Full name, mailing address, occupation Individuals ONLY)

Expenditure Coding “C”- Direct and in-kind contributions the campaign can legally make to other campaigns “F”- Expenditures associated with holding a fundraiser “A”- Expenditures associated with the production and printing or copying of campaign communications “O”- General operating expenses and overhead (rent), postage, and travel

Debts and Loans Schedule D – Debts owed by like a loan would be entered on Schedule A-5 and reentered on Schedule D Debts are totaled on line 19 of the CFA-4 Summary Sheet

Debts and Loans Schedule E – This is money loaned from your committee to another Loans are totaled on line 20 of the CFA-4 Summary Sheet

Debts and Loans Enter funds spent by candidate or funds candidate gives to committee as “loans” to committee and “debts” of committee so that candidate can get paid back if committee later collects contributions to cover loans. Practical Tip

CFA-4: Signatures Signed and dated by the treasurer of the committee and the candidate if applicable

CFA-11: Large Contributions What is a large contribution? – A contribution totaling $1,000 or more during a defined reporting period (see next slide) Contribution can be: – Lump sum – Aggregate » Example: The first time Joe gives Candidate A $500 is on April 10 and another $500 on April 15. The first $500 does NOT trigger a CFA-11 filing; the second contribution DOES trigger a CFA-11 because Joe has now contributed $1,000 to Candidate A.

CFA-11: Large Contributions Filing Periods – Pre-Primary Received after April 8, 2016, and before 48 hours before the election – Pre-General Received after October 14, 2016, and before 48 hours before the election Filing Deadline – No later than 48 hours after receipt of contribution Who files – Candidates on 2016 Primary or General Election Ballot ONLY

CFA-11: Large Contributions County Filing Requirements – IC requires counties to accept CFA-11s by FAX Counties are not required to accept CFA-4s by FAX unless they have adopted a policy

Corporate and Labor Contribution Limits Corporations and Labor Organizations – Permitted to make direct contributions to candidate, regular party and political action committees A Corporation or Labor Organization may not give more than $2,000 in the aggregate (combined) to all candidates for all local offices.

Corporate/Labor Contributions to Political Action Committees Direct corporate and labor organization contributions to PACs must be “earmarked”, and are subject to the limitations under each category. – “earmarked” means designated according the categories noted in IC Corporation/labor organization’s responsibility to track

Delinquent/Defective Reports Delinquent reports: – Hearings before the County Election Board – Fines $50 per day up to $1,000 Defective Reports – $10 per day up to $100 Must give 5 days written notice from the county election board to correct

Deliquent/Defective Reports Tell candidates to file ON TIMEeven if unsure if accurate or incomplete. – Avoid fine – Able to amend Close your Committee if you are defeated or you are finished with it – Committees do not automatically close - they remain open until you disband committee by filing final/disbanding report – Candidates with an OPEN committee MUST continue to follow campaign finance reporting schedule Subject to fines if delinquent! – CEB must determine by January 31 which committees to administratively disband Practical Tip