On Time Graduation Weaving a Safety Net for Each Student Everett Public Schools 3/30/07

Goals NCLB 85% of On-Time Graduates by 2014 Community/Parents 100% of their children right now Work Force Prepare students for entry into high skilled and high wage jobs College Students ready to engage in college level course work without remediation

High School Graduation An Educational Mandate An Economic Necessity A Civil Right A Moral Imperative

On Time Graduation Task Force 2004 Members Counselors Teachers Administrators Focus – Improving Graduation Rate Intervention Communication Data

On Time Graduation Task Force 2004 Recommendations Examine Policies and Procedures to eliminate barriers to graduation Hire Success Coordinators to guide students through the process Promote students by credit Increase opportunities for students to make-up credit (summer and online) WASL Credit Recovery Develop process to validate and track student data Increase communications to parents about student progress

Four Challenges to Graduation 22.0 Credits 3.5 English 3.0 Math 2.0 Science 2.5 Social Studies 1.0 Art 1.0 CTE 2.0 PE/Health 0.5 Senior Seminar 6.5 Electives WASL Reading Writing Mathematics Science (2010) Argumentative Paper Culminating Exhibition

Credits Shared Data Model District School Classroom

Credits District - Initiatives Policy Revision Course Of Study Sequence Directed Athletics Washington State History at Middle School IMS Parent/Student access Program Options – Available for credit retrieval Summer School Online SHS Contract Learning School - Initiatives Develop High School Graduation Plan at Grade 8 Transition Meetings Personal Contact with failing Students Teacher - Initiatives Grading – Mid – Semester 1 ‘F’ Student tracking

District Policy Revision Course Of Study Sequence Directed Athletics Washington State History at Middle School

Recommendations Credits English 3.5 Mathematics 3.0 Science 2.0 Social Studies 2.5* World History 1.0 US History 1.0 Government.5 CTE 1.0* Info Tech.5 CTE.5 Credits Art 1.0 PE/Health 2.0* Senior Seminar.5 Electives 6.5

Recommendations (Continued) Additional Changes Students must take English, Mathematics and Science until they meet standard on the WASL Students will have the opportunity to meet WA State History requirement in Middle School Students will be able to earn up to 1.0 credit of PE by participating in Directed Athletics, Marching Band or ROTC

Recommendations (Continued) Students who meet standard on the WASL will be allowed to retrieve a 0.5 credit of a previously failed course in the subject area of the test. Students can retrieve a 0.5 credit of English by meeting standard on the Reading WASL, a 0.5 credit in English be meeting standard on the Writing WASL, a 0.5 credit in Mathematics by meeting standard on the Mathematics WASL and a 0.5 credit in Science by meeting standard on the Science WASL.

Recommendations (continued) Courses lower than Algebra will not count for mathematics credit. The usual course sequence for mathematics, will be Algebra, Geometry and Algebra II with Trig. Courses lower than Coordinated Science will not count for science credit. The usual course sequence for science, will be Coordinated Science and Biology.

Recommendations (Continued) Alignment of Current District Practices College/University in the High School Running Start Student TA’s Community Service

District IMS Student/Parent Access Program Options – Available for credit retrieval Summer School Online SHS Contract Learning

School Develop High School Graduation Plan at Grade 8 Transition Meetings Personal Contact with failing Students Success Coordinator/Counselors/Drug Alcohol Interventionists Grading Practices

Classroom Academic 1F information provided to teachers Attendance Tracking relationship between failure and attendance Behavior Tracking relationship between behavior and attendance Grading Do grading practices reflect academic achievement, or attendance or behavior?

Intervention Focus – From Numbers to Names District U-C-D School 1F to 6F’s Department/Classroom Number of classes with failure rate over 25% Course Grade Distribution

Jackson High School From Numbers to Names The Power of Relationships

Single F Reports Teachers upload progress reports to server The progress reports are available for parents to review Teachers are asked to update progress reports every two weeks at a minimum District has provided an application that summarizes progress report data The application can be used to sort for a variety of things I use it to determine the students that are only failing one class

Single F Report Example

Single F Report Teacher/course percent Peer percent Student Name and times on report Report is generated every two weeks Historical data is collected by teacher/course

Next Phases Include survey material Collect reasons for students failing Add a report for two F’s Decrease in single F’s leads us to move to next stage

Processing Reports with Teachers Administrator discussions about format of report and the use of the data Decision to give peer comparison data Want teachers to be able to identify how they compare to peers Planning period meetings to present rationale for and the format of the report

Next Step Teachers now have a report- what do they do with it Identified Pyramid of Interventions during the school Our Pyramid of Interventions formalized opportunities we had available to us to support students

Jackson High School Pyramid of Interventions

Academic Intervention funding prevented the use of the Academic In-School Suspension program and In-School Tutorial Still in place was WAC Time, SSR Support, After School Tutorials(I-728 and PAS) Planning period tutorials

Impact Upon Failing Grades Fall Quarter failing grades were given First Semester Grades failing grades were given From November 1, 2006 to January 30, 2007 there was a decrease of 394 failing grades This was a 33.7% decrease in failing grades

Impact on Failing Grades- Red/Yellow/Green Report (RYG) RYG report is a graduation trajectory report of credits earned Freshmen (first semester) Red-.5 and below Yellow Green- 3.0 and above Sophomores (first semester) Red- 6.5 and below Yellow Green- 9.0 and above Juniors (first semester) Red and below Yellow Red and above

Impact on Failing Grades- Red/Yellow/Green Report (RYG) Seniors (first semester) Red and below Yellow- 19 – 20.5 Green and above

Graduation Trajectory for the Class of

Graduation Trajectory for the Class of

Graduation Trajectory for the Class of

Data Needed for Interventions Formative IMS System ‘F’ Lists to Teachers Challenging course enrollment Demographic Information Course Codes for comparing over time

Data Needed for Interventions Summative Red-Yellow-Green By School/District Student names Course Grade Distribution Course/Teacher Number/Percent of class with 25% or more failing F and FINC Distribution Course and Teacher 1 to 6 Quarterly Summary WASL Mastery and Course History

Recommended Procedure U-C-D data Is your Data clean? Have you tracked down U’s? Have clear record for course codes Allows for tracking and course histories Identify Barriers to Graduation Use data to help teachers shift perception about failing students Need to shift school district culture from student failure to student success

Recommended Procedure (continued) Establish Data Summary Points and which data will be consistently collected Principal must ‘own’ and report to superintendent on progress toward improvement R-Y-G baseline and summary at grading periods Review policies about grading, attendance and graduation requirements to check for self inflicted wounds Work with students to see every class as important, that credit matters and that graduation is possible Develop Options for Credit Recovery

Recommended Procedure (continued) Look for High Failure Rate classes Are they Barriers What changes can be made to remove barriers while maintaining rigor Graduation Requirements Other ways for students to earn credit or make space PE WASL Credit Recovery

On Time Graduation Role of Accurate Data U-D-C-T IMS-2 Real time data for student intervention Pentamation Red-Yellow-Green Grade distribution Individual Class Failure Rates

U/D/C – Data Summary CHS EHS JHS SHS Other Total C1s Ds Us Total: Decrease Increase 27 18

Next Steps: Culminating Exhibition Annual Review of program Transition to IMS2 Continue Quarterly Meetings with Principals and Superintendent Summer School Option for entering 12 th grade students Last summer 44 incoming seniors completed

Next Steps Argumentative Paper Transition to IMS2 Integration of Argumentative Paper with CCBA for Social Studies Continue Quarterly Meetings Continue tracking and extended learning opportunities for completion

Next Steps WASL Classes Learning Support Classes Segmented Math WASL Prep classes Extended Day Activities Continued Curriculum Alignment Staffing Facilitators at Middle and High School Success Coordinators Data Student Tracking WASL Course History Alignment

Next Steps Credits Data Tracking - Students ‘F’ Distribution Teachers/Success Coordinators/Drug Alcohol Interventionists Red-Yellow-Green Student meetings and Grad Intervention Plans Data Tracking – Staff ‘F’ Course Distribution Grade Distribution Professional Development – Grading Practices

Next Steps Technology Continue U/D/T Dropout Tracking Process for continued monitoring Develop an electronic transcript evaluation tool Teacher, Counselor, Student and Parent Access Develop an electronic 4 Year Graduation Plan Teacher, Counselor, Student and Parent Access

Next Steps Providing Challenging Options Increase access and enrollment GEAR UP Summer Program AVID Summer School – Accelerated Coordinated Science Increasing College in the High School Offerings in 07/08 – Social Studies

Next Steps Attendance – Middle School Gateway/Eisenhower Target students 70% - 85% attendance Goal to re-engage in school Provide school based incentives Tracking students and control group to monitor success of program

Next Steps Attendance (continued) Gateway/North Counselors meet with students with 3 or more absences in 3 week period Student contract Attendance support group

Next Steps Evaluate Effectiveness of Attendance Interventions Expand if appropriate Develop Appropriate Attendance Interventions for Elementary School

Progress Graduation Rates CHS74%64% 67% EHS64%59%69%82% JHS71% 78%80% SHS*0%3%10%8% State66% 74%67% *Alternative School Graduation rate based on inflated enrollment mobility.

Progress *Alternative School Graduation rate based on inflated enrollment mobility.

Weaving the Safety Net Culminating Exhibition Building CE Administrator Quarterly meetings District CE Handbook and Scoring Guide IMS as an instructional tool Accelerated CE Summer School Tutorial options Spring Break WASL testing time Summer School

Argumentative Paper Track Paper Completion Opportunities to remediate Online Instruction Tool IMS as a Tracking Tool Align Skills Tutorial Summer School Spring Break WASL testing

WASL Pre-takes – 9 th Grade 10 th Grade Summer and yearly retake options Record Results on Transcript Graduation Requirements Enrollment in class until standard met PAS Plans Student and Parent meetings Summer School WASL Prep WASL Skills Course History and WASL Mastery Lists

JHS Fall 2007 Red/Yellow/Green Grade 9 (Class of 2010) Grade 10 (Class of 2009) Grade 11 (Class of 2008) Grade 12 (Class of 2007) RedYellowGreenTotal RedYellowGreenTotal RedYellowGreenTotal RedYellowGreenTotal Fall Semester 2007< >3.022 < >9.022 < > < > Number of Students American Indian Asian Black Hispanic Multi Pacific Islander White Socio Economic Status

From Numbers to Names Taking District Summary data and making it operational Staff Presentation by District to frame issue School Site Council Role Individual and group teacher meetings

From Numbers to Names Data Focus F Distribution Number and names of classes with high failure rates Red-Yellow-Green Trajectory Number of Graduates

From Numbers to Names Data Results Number of Students with F’s in one or more classes Total number of F’s given Function of Credits earned Change in Red-Yellow-Green Trajectory

Red-Yellow-Green 2006 Fall Semester 2006Red Zone% RedYellow Zone% YellowGreen Zone% GreenTotal Grade 9 (Class of 2010) Number of Credits< > Number of Students204%10823%34873%476 Grade 10 (Class of 2009) Number of Credits< > Number of Students9822%8619%26659%450 Grade 11 (Class of 2008) Number of Credits< > Number of Students13226%10220%26653%500 Grade 12 (Class of 2007) Number of Credits< > Number of Students6318%9226%20156%356 Total Students31318%38822%108161%1782

Red-Yellow-Green 2007 Fall Semester 2007Red Zone% RedYellow Zone% YellowGreen Zone% GreenTotal Grade 9 (Class of 2010) Number of Credits< > Number of Students71%8316%42382%513 Grade 10 (Class of 2009) Number of Credits< > Number of Students7416%8017%30767%461 Grade 11 (Class of 2008) Number of Credits< > Number of Students7618%9022%25160%417 Grade 12 (Class of 2007) Number of Credits< > Number of Students7819%8220%25762%417 Total Number of Students23513%33519%123868%1808

Red-Yellow-Green Comparison 2006/2007 Comparison% Red % Yellow % Green Grade 9 (Class of 2010) Number of Credits< >3.0 Number of Students4%1%23%16%73%82% Grade 10 (Class of 2009) Number of Credits< >9.0 Number of Students22%16%19%17%59%67% Grade 11 (Class of 2008) Number of Credits<12.5< >15.0>17.0 Number of Students26%19%20%22%53%60% Grade 12 (Class of 2007) Number of Credits<20.0< >22.5>25.0 Number of Students18%19%26%20%56%62% Total Number of Students18%13%22%19%61%68%

High Failure Rate Classes Classes Greater than 75 Students Greater than 25% failure rate Spring 05/06 – 18 Fall Quarter 06/07 – 9 Fall Semester 06/07 - 0

F Distribution Fall 06 and Fall 07 Number of F's Total Number of students Total Number of F's Total Number of Students Total Number of F's Difference in Students Difference in Total Number of F's Total