SSAI Reduced Hours and Three Month Project Performance Plan (PPP) Webtool Webinar t We will start in 5 minutes. t Please dial in by following the instructions (to see those instructions again click the audio icon)

Technical Details t To best view the presentation, Click the Whiteboard (or full Screen) Icon: t During the presentation you may also use the scrolling bars to view content that is hidden

Technical Details t Telephones will be muted during the presentation t We will have Question and Answer segments throughout the presentation, and at the conclusion of the presentation. t In order to ask a question Please use the Raise Hand Icon. t You can also ask a question or make a comment by clicking send a note icon

Senior Service America’s Reduced Hours and Three-Month Project Performance Plan (PPP) Webinar June 12, 2012

Agenda t Today’s Presenters: Chris Garland and Joe Gallagher t Webinar Length: 2:30 – 3:30 p.m. t Review Agenda t Why Reduced Hours? Questions/Answers Questions/Answers t Review 3 Month Project Performance Plan (PPP) Webtool Questions/Answers Questions/Answers t Next Steps t Adjourn

Reduced Hours July 1 t Necessary Due To: Continued over-enrollment (active participants vs. authorized slots for July 1, 2012) Continued over-enrollment (active participants vs. authorized slots for July 1, 2012) t You’ve worked hard this year; yet you are not quite there yet t Your number of authorized slots for the 3 month grant will be almost the same as your current PY2011 Sponsor Agreement Per DOL, terminating participant due to lack of grant funds is NOT allowed Per DOL, terminating participant due to lack of grant funds is NOT allowed

Reduced Hours July 1 t Start Monday, July 2 nd to spend 3 month PY12 PWFB grant funds (July 1 – September 30, 2012) without overspending t Notify participants and host agency supervisors (via letters and/or meetings) t Like last year, per DOL, participant staff hours will need to be reduced proportionally

Participant Staff Hours Per DOL, for subgrantees that are offering reduced hours (less than 20 per week), participant staff hours must be reduced in proportion to the regular hours the rest of your participants are working. t t If your participants are working 18 hours per week, the maximum that each participant staff can work is up to 27 hours per week t t If your participants are working 16 hours per week, the maximum that each participant staff can work is up to 24 hours per week t t If your participants are working 14 hours per week, the maximum that each participant staff can work is up to 21 hours per week t t If you participants are working 12 hours per week, the maximum that each participant staff can work up to 18 hours per week

Let’s Take Some Questions/Comments About Reduced Hours Raise Your Hand to Confer by Phone or Send Me a Note

Let’s Review the Three Month Project Performance Plan (PPP) Webtool

Highlights of 3 Month PPP t Estimated 3 month Participant Wage budget inserted t 3 month PPP automatically includes expected carry-over from your last PY2011 PPP t Still have ability to adjust hours per pay period – 12 hours is the minimum t Access exit activity from PY2011 as you create your 3 month PPP t Number of 3 month authorized positions visible

Let’s Take Some Questions/Comments About the 3 Month PPP Webtool Raise Your Hand to Confer by Phone or Send Me a Note

Key Points to Remember About Your Three Month PY12 PPPs t No enrollment expected for any project less than 20 hours or after the DOL July 15 th enrollment freeze t 12 hours per week minimum floor across SSAI network – to preserve program integrity t Start out at lowest number of hours with hope of being able to increase hours as program year progresses t Remember to include in your PPP “other exits” participants who will be exiting because they are not waiver eligible and will be reaching their 4 year time limit on SCSEP t Early and increased unsubsidized exits may result in you being able to increase hours for participants later in Quarter 1

Next Steps t Next Tuesday, June 19 th – deadline for you to complete your PY2012 three (3) month project performance plan (PPP) plan on the webtool We will let you know when the PPP tool is ready We will let you know when the PPP tool is ready t Next Friday, June 22 nd – deadline by which a Front End Support Team Program Officer will follow-up with you and provide feedback on your 3 month PPP t Next Friday, June 22 nd – deadline for you to notify your participants and host agency supervisors in writing of reduced hours starting on Monday, July 2nd

Any Final Questions? Raise Your Hand to Confer by Phone or Send Me a Note

Questions After This Webinar t Contact the Front End Support Team and a FES Program Officer will respond: or or Call: ; or Call: ; or Open a case via the Cloud Portal Open a case via the Cloud Portal

Adjourn t We will notify you when the following is available on the SSAI Partners’ Page: Sample letters notifying Participants and Host Agency Supervisors of reduced hours Sample letters notifying Participants and Host Agency Supervisors of reduced hours Today’s PowerPoint Presentation Today’s PowerPoint Presentation Link to today’s webinar recording will be in the “Webinars” tab of the SSAI Partners Page Link to today’s webinar recording will be in the “Webinars” tab of the SSAI Partners Page t Thank you for attending!