1 Lesson 12 Getting Started with Word Essentials Computer Literacy BASICS: A Comprehensive Guide to IC 3, 4 th Edition Morrison / Wells

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 222 Objectives Create a new document. Change Word settings. Enter text in a document. Show nonprinting characters in a document. Use the click-and-type setting. Change views and magnification in the document window. Navigate through a document.

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 333 Microsoft Office Word Is a powerful, full-featured word-processing application. Used to create letters, reports, tables, memos, faxes, blogs, and much more. Enables users to prepare documents efficiently.

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 444 Creating a New Document When you first start Word, a new blank document appears, titled Document1. – A user can open additional documents on top of Document1. – All new blank documents are numbered sequentially during the session.

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 555 Creating a New Document (cont.) Default settings are the preset options or variables automatically in effect when the document is created. Default settings for Word are stored in the Normal.dotm template. – Normal.dotm template greatly increases the speed and efficiency of your work.

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E **Quick Recap  Microsoft Word is used to create what type of documents? letters, reports, tables, memos, faxes and blogs  What template stores the default settings for Word? Normal.dotm 6

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 777 Changing Word Settings “Behind the scenes” application settings in the Word Options dialog box are designed to protect your work and improve your efficiency. – Allows for possible recovery of data if your computer locks up or freezes.

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 888 Changing Word Settings (cont.)

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Inserting Text and Numbers into a Document As you enter text in a document, the insertion point moves to the right, and the information in the status bar at the lower-left corner of the document window changes to reflect the page number for the current position of the insertion point. Entering Text in a Document – Word automatically checks the spelling and grammar in a document as you enter text, and the red or green wavy lines suggest there may be spelling or grammar errors. – If text extends beyond the right margin, Word will automatically wrap the text to the next line. 999

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Inserting Text and Numbers into a Document (continued) Showing Characters and Using Click and Type – Special characters are also called nonprinting characters. Nonprinting characters will not print when printing off the document but show while you are working. Used to show paragraph markers, blank spaces, page or section breaks, etc. – The Show/Hide ¶ button enables you to toggle the option to show nonprinting characters. 10

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Inserting Text and Numbers into a Document (continued) Showing Characters and Using Click and Type (cont.) – When you toggle an option, you alternate between the off and on states by repeating a procedure, such as clicking a button. – Click and type is a Word setting that enables you to quickly position the insertion point within a blank area of a document. 11

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E **Quick Recap  This Word feature automatically wraps the text to the next line if it extends beyond the right margin. word wrap  These are used to show paragraph markers, blank spaces, indentations, etc.? special characters or nonprinting characters 12

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Changing Views and Magnification You can change the way you view your document, and you can also change the magnification to control how much of the document is shown on the screen. Changing the Document View – You can change the view by selecting options from the Document Views group on the View tab. You can also change the view by clicking one of the view buttons in the status bar. 13

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Changing Views and Magnification (continued) Changing the Document View (continued) 14

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Changing Views and Magnification (continued) Changing the Document View (continued) 15

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Changing Views and Magnification (continued) Changing the Zoom Settings – Zoom options enable you to increase and decrease the size of text and graphics on the screen. – You can show an entire page or multiple pages at the same time. – You can change the zoom settings using options in the Zoom group on the View tab or controls on the status bar. 16

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E ** Quick Recap  Which view option displays the document as though you are reading a book? Full Screen Reading  ________ options enable you to increase and decrease the size of text and graphics on the screen? Zoom 17

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 18 Navigating Through the Document Using the Navigation Pane – In the Navigation Pane, you can choose the option to view thumbnails for each page in the document. To go to a specific page, click the thumbnail for that page. 18

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 19 Navigating Through the Document (continued) Scrolling and Browsing – If the part of the document you want to view is visible on the screen, point the mouse pointer and simply click. – If the part of the document you want to view is currently not visible, you can use the scroll bars to navigate to that part of the document. – As you drag the scroll box, a ScreenTip tells you what page you are viewing. 19

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 20 Navigating Through the Document (continued) Scrolling and Browsing (continued) 20

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 21 Navigating Through the Document (continued) Scrolling and Browsing (continued) When navigating a multipage document, the Go To command can be very useful, because you can go directly to a specific page, a specific line, or a specific type of content in the document. 21

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 22 Navigating Through the Document (continued) Scrolling and Browsing (continued) Browsing is another option. When you browse, you focus on an object such as a specific page or a footnote. 22

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E 23 Navigating Through the Document (continued) Using the Keyboard – Using the keyboard eliminates the need to move your hand back and forth between the keyboard and the mouse. – Use the arrow keys on the keyboard to move the insertion point one character at a time or one line at a time. 23

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E **Quick Recap  These allow a user to navigate to a part of a document that is not shown on the screen. scroll bars  What is the keyboard shortcut to go to the end of the document? ctrl + End 24

Lesson 12 Morrison / WellsCLB: A Comp Guide to IC 3 4E Questions…Comments? Do you have any questions or comments about the material we covered in this lesson? 25