OAKS Online Last updated: 08/20/09

Oaks Online Understand the role and purpose of OAKS in supporting student success and achievement. Use the OAKS Online Portal with confidence including the User Management System, Session Setup, Student Login, Reporting System, and the Data Archive. Objectives

Definition: Web Site Dedicated to OAKS Online and ELPA Purpose: To provide ODE, ESD, district, and school staff with access to: –User Management System –TA Interface (Test Administration) –OAKS Online Reporting System –Training Site –OAKS Online and ELPA news and important updates – Download of Secure Browsers (installation instructions and FAQs) Oaks Online Overview

Dos Online testing is mandatory for all schools. Schools must offer OAKS Online to students. Students may take OAKS Online Math, Reading, and Science tests up to three times per year and OAKS Online Social Sciences tests up to two times per year. Individual students may use paper/pencil tests if it is specified on a student’s IEP or 504 Plan, or if the district documents that the online test is not the most appropriate assessment for the student. Determination to use paper/pencil testing is content-specific. Oaks Online Dos and Don’ts

Don’ts UMS users must not share their UMS log-in information and passwords, even with other authorized UMS users. Do not use last years OAKS browser. It is old and moldy. Do not approve students to test until you’re sure the students are taking the right test at the right time. Do not approve a student to take the ELPA unless LEP. It will be easy to make a mistake. Do not let tests linger, they will expire after 45 calendar days. Oaks Online Dos and Don’ts (cont)

Oaks Online Centralized login for instant access to multiple OAKS systems –Via OAKS portal –User has access to all systems (depending on security) –Easily navigate between OAKS systems TA InterfaceUser Management System Oaks Online ReportsTraining Site Common Login System

Persistent strikethrough and highlighting until a test is paused Time out due to inactivity increased to 40 minute for printed reading passages Default is 20 minute time out otherwise. Oaks Online Student Interface Changes

Ability to restrict a specific student from testing on content area basis A student’s test selection screen will indicate if they are restricted from taking a test (subject) DSA, DTSA can restrict within their district TT, TA, STC can restrict within their school Removing a restriction follows the same rules and steps Search for restricted students within a school/district Oaks Online UMS: Restrict Student Access

Sort by Test Grade or Test Subject Ability to create ELPA test sessions New Alert Messages –Created by ODE specifically for Test Administrators –TA acknowledgement is required for each alert message Oaks Online Test Administrator Interface

Approve Students in Multiple Subjects in the Same Session –Multiple subjects within a session appear on the same approval screen –Opportunity number for each student’s test is color- coded by opportunity Oaks Online Test Administrator Interface (cont)

1.Link to Participation Reports from Portal 2.Apply Filters 3.New Features on a Participation Report Session ID TA Name Student Progress on a test (ex: 6/40) Oaks Online Reporting Enhancements

Text codes will appear as default: Codes will be same as those in Excel: DN = Does Not Yet Meet NM = Nearly Meets M = Meets E = Exceeds “Donut” symbols will still be available; click [Toggle] to activate. Oaks Online Reporting Enhancements (cont)

Oaks Online View highest overall scale score for each student (default) Also, now able to view all test opportunities for each student Exporting data: Current view will be exported to Excel Class Roster

Oaks Online Before the start of the testing window, the district exposes students to the online test environment using the practice test site. The district uses the practice test to identify students for whom the online test is not the most appropriate test and orders Paper/Pencil tests for those students. The district restricts students from accessing the Online test who should not use the system. Promising Practices

Oaks Online Resources on the website Updated OAKS Online User Guides will be available after Sept 14. Updated OAKS Online browser available at Enhancements to the Portal, Student Interface, Test Administrator Interface, Reports In a Nutshell

Oaks Online How can the “restrict access” functions help districts and schools implement good testing practices? How can districts minimize the risk that non-LEP students take the ELPA? How can districts and schools ensure that students are familiar with the online test system prior to testing? How can the state, districts and schools ensure that even more students have access to OAKS Online? Acorns for Storage