1 Excerpts from the Presentation of Prof. Nihal Amerasinghe of AIM For the 1 st International Conference on Reproductive Health Management Developing Winning Proposals for Multilateral Funding by Nihal Amerasinghe, Ph.D. Professor Asian Institute of Management May 4, 2006

2  Several Multilateral organizations/agencies – World Bank, UNFPA, UNICEF, ADB, European Commission, etc.  Several Bilateral Agencies - - JICA, DFID, USAID, GTZ, CIDA, SIDA, AUSAID etc., etc.  Foundations – International HIV/AIDS Alliance, The David & Lucille Packard Foundation etc, etc. Provide funds for Population and Reproductive Health initiatives.

3 Each organization has several sources of funds which can be mobilized e.g. World Bank’s and ADB’s regular lending and TA operations. There are also special funds available e.g. World Bank’s Development Grant Funds (Visit Development Grant Fund Facility) ADB Grant Funds (Visit the NGO Center). The internet is a great boon to find out the sources of funding.

4 Basic Principles to be followed in preparing a proposal: Step 1:Ascertain potential funding sources Step 2: Understanding donor intent and objectives in providing assistance and whether your proposal is eligible for proceeding. Step 3: Obtain information on what is the format for preparation of proposals. Step 4: Meet all guidelines in the submission of proposals.

5 Proposals are likely to be acceptable: 1.Have social and economic relevance, be innovative, tend to cover gaps rather than duplicate other efforts. 2.Have the potential of being replicated in different parts of the country. 3.Have clear and identifiable objectives which lead themselves to periodic monitoring and evaluation. 4.Sustainable in the long-run without external funding for. 5.Involves participation and involvement of people for whom the __________ meant.

6 Formats are not uniform but they must generally contain the following information: 1.Name of Project 2.Clearly stated objectives and scope 3.Area of coverage and target population. 4.Stakeholder Analysis with emphasis on participation 5.Components and description of the project. 6.Expected Outcomes (impact) outputs and activities/inputs. 7.Time schedule for implementation. 8.Performance indicators and monitoring mechanism. 9.Details of budget estimates (separating investments, and operating costs). 10.Social and/or economic analysis and relevance (Safeguard policies) 11.Project Sustainability (Financial/Institutional/Environmental and Risks)

7 If it is an NGO submission: 1.Nature of Organization (Trust, Society, etc.) along with date and number of registration order. 2.Certified copies of the formation documents (Trust Deed/By-Laws/ Rules & Regulations/Names and Addresses of Trustees and Governing Board Members, Vision and Mission Statement) 3.Copy of the last published Annual Report, Auditors Report and Balance Sheet) 4.Certified Copy of the last audited statement of accounts. 5.Brief history or background of the NGO along with brief description of earlier and on-going projects.

8 Project Framework Logical Framework is used extensively as a project design and monitoring tool. Managing for development results has become the “buzz word” among the donor community.

9 Design Steps of a Project: 1.State the Problem. Describe in terms of observations or symptoms. 2.Do Problem Tree Analysis. “Why or Why or Why” 3.Change Problem to Input, Outcome. “Restate problem in positive terms 4.Develop Solution Tree. Outputs and Activities 5. Generate Alternatives.

10 Design Steps of a Project: 6. Screen Alternatives through REESI. Relevance; Efficacy (effectiveness); Efficiency; Sustainability; Institutional Development. Weigh-up the risks of each Alternative 7.Select preferred alternatives. 8.Develop work breakdown structure.

11 Design Steps of a Project: 9. Identify inputs required. 10. Translate WBS & Solution Tree to Design Framework Outputs Activities Inputs 11. Identify and Assumptions. 12. Identify Risk Responses.

12 PROJECT FRAMEWORK Outputs Outcome Impact Assumptions & Risks Data SourcePerformance Targets Design Summary ACTIVITIESINPUTS