1 OPTIMA INCO-MPC Project Kick-off Meeting, October 28/ , Malta DDr. Kurt Fedra ESS GmbH, Austria Environmental Software & Services A-2352 Gumpoldskirchen DDr. Kurt Fedra ESS GmbH, Austria Environmental Software & Services A-2352 Gumpoldskirchen

2 CommunicationCommunication 1.Project mailing list Define SEVERAL addresses for each team to make sure SOMEBODY will answer the mail ….. Use PROPER mail bodies, NOT just attachments (SPAM); use plain text wherever possible (reply). TARGET: guaranteed response within 24 hours. 1.Project mailing list Define SEVERAL addresses for each team to make sure SOMEBODY will answer the mail ….. Use PROPER mail bodies, NOT just attachments (SPAM); use plain text wherever possible (reply). TARGET: guaranteed response within 24 hours.

3 CommunicationCommunication Using MAIL: SIGN your mail Use a descriptive TOPIC Copy what you RESPOND to, best to INSERT text in the original message, not just attach it; Be EXPLICIT – don’t assume anybody else can remember (and try to use English); Be RESPONSIVE: at least acknowledge mail and indicate WHEN an answer can be expected. Using MAIL: SIGN your mail Use a descriptive TOPIC Copy what you RESPOND to, best to INSERT text in the original message, not just attach it; Be EXPLICIT – don’t assume anybody else can remember (and try to use English); Be RESPONSIVE: at least acknowledge mail and indicate WHEN an answer can be expected.

4 CommunicationCommunication 2.Project web server: Repository of data, documents Administrative information: –Work plan –Deliverables list, download –Meetings, agenda, presentations MISSING: contributions to case study multi- media presentations 2.Project web server: Repository of data, documents Administrative information: –Work plan –Deliverables list, download –Meetings, agenda, presentations MISSING: contributions to case study multi- media presentations

5 CommunicationCommunication Data exchange: Text: plain ASCII, HTML (clean), MS Word; LaTeX ? DO NOT SEND PDF (hard to edit). Images: GIF, TIFF, PNG, JPEG, “raw” GIS: Arc Info export (*.e00) Shape files Satellite imagery: ERDAS, raster formats (NOT pictures …) Data: DB dumps, Access or Excel (CLEAN, typed spreadsheets, please), *.csv – always with meta data. Data exchange: Text: plain ASCII, HTML (clean), MS Word; LaTeX ? DO NOT SEND PDF (hard to edit). Images: GIF, TIFF, PNG, JPEG, “raw” GIS: Arc Info export (*.e00) Shape files Satellite imagery: ERDAS, raster formats (NOT pictures …) Data: DB dumps, Access or Excel (CLEAN, typed spreadsheets, please), *.csv – always with meta data.

6 CommunicationCommunication Data/document exchange: Use descriptive file names; NOT generica like data.doc ….. Make sure every document CLEARLY states purpose, author and modification date; Make sure every documents or data set comes with META DATA to be understandable without context (and after a year). Data/document exchange: Use descriptive file names; NOT generica like data.doc ….. Make sure every document CLEARLY states purpose, author and modification date; Make sure every documents or data set comes with META DATA to be understandable without context (and after a year).