THE NATIONAL EXCHANGE CLUB District Director Club Representative Orientation

The Role of the District *The Building of local Exchange Clubs. Help Strengthen established clubs. Increase fellowship between clubs. Promote the National Program of Service. Provide additional leadership Opportunities. Conduct educational conferences & seminars. Sponsor an Annual Convention. Communicate important & relevant information. Assist with strategic planning for clubs. Be an informational resource for local clubs.

Your Responsibilities 1. Serve as a Key Member of the District Board of Directors. 2. Provide Service to the Clubs in your Division. 3. Ensure Club Officers are Trained in a Timely manner. 4. Promote Growth & Retention. 5. Be a Resource for your clubs. 6. Be a Recorder / Reporter / Liaison for your clubs..

Actively participate. Help prepare district plan of action. Oversee district budget. Help plan conferences & convention. Review proposed amendments. As A Board Member

Visit Your clubs. Be a coach. Survey resources. Install officers. Hold Division meetings. Service

Report A - function properly? Report B - keep members interested. Report C - follow a plan, participate on district, national level. Report D - train incoming officers. Reporting Your Visits to the Board

Insert Copy of Report A

Insert Copy of Report B

Insert Copy of Report C

Insert Copy of Report D

Insert Copy of Crisis Report

Be a Recorder Be a Reporter Be a Liaison

Insert Copy of Director Report’s Report to the Board

Train Club Officers & Directors -On-Line Exchange U -Divisional meetings -Education Conferences / Seminars / Conventions -Club Meeting -One on One’s -Webinars

Insert Copy of Training Report Form

Promote the Balanced Approach to Growth Retention- assist clubs in keeping the members they have. Recruiting – assist in keeping the clubs growing. Club Building - keep exchange growing.

Tools for Retention Club assessment. Member interest survey. Program development meeting. Committees Officer & director training. HAVE FUN!HAVE FUN!

Join XC. What is XC?. What’s in it for me?. You can help save… Prospective Member Kit. Club brochure. NATIONAL STAFF Prospect List Tools for Recruitment

Action – Supply clubs with the tools to seek folks out and ask them to join. Balance - do your clubs represent their communities. Commitment – Stress Being focused and Guide them to doing it! ABC’s Of Membership

Club building guide. ‘Getting started’. ‘Building momentum’. VFRs & others Experienced club builders. NATIONAL STAFF. Tools for Club Building Club Building Guide

District president, board. VFRs & national officers. Past district officers. Monthly planner. NATIONAL STAFF. Web Site Where to Get Help !

Familiarity with club, district and national bylaws. Understand district and national awards programs. Just ask! You Become the Resource Person…

Chart the Course As a District Leader you must assist your clubs in charting a Course of Action to: Set Clear and Realistic Goals Effectively manage club affairs Meet the Club Operating Standards Exercise Leadership and Management skills. Then use the Tools Available to you.

The Club Leaders Packet! History of Exchange Supply of Forms & Brochures National Headquarters Contact List Project Guides on Americanism Community Service Child Abuse Prevention Youth Public Relations Guide And the MOST Important The PLANNER

Utilize resources with quick response. Know national’s programs & projects Support your clubs. Encourage prompt, accurate reporting to district & national. Know your clubs’ programs and projects. Present a professional image to the clubs. Be prompt and accurate with YOUR reports… Be upbeat, be positive. AND …

COMMUNITCATE… Personal Visits Phone Conference Calling Personal Notes Meetings Reports Bulletins Web-sites Face-Book Twitter

While as a District Director or Club Representative you work hard to see that your clubs get the recognition they’ve earned, keep in mind that you too can earn the: Distinguished District Director or Club Representative Award. Reward & Recognition

Distinguished District Director Award Club Representative Award

The Simple Rules to Guarantee a Successful Leadership Experience! Rule # 1 Always give people more then they expect to get Rule # 2 Do it Right the First Time Rule # 3 Pay Attention to the Details. SWEAT the small stuff!

30 Your Challenge as District Director Club Representative … Aspire to the Position, Not the Title