Associated Students Finance Process Presented by Nikki Cayanan Schaper, Director of Student Life

The Budget Process – Bylaws Article II. Sec. D Fiscal Year = July 1 – June 30 January: Senate Budget Development (SBD) Committee starts meeting to determine timeline for the process. February: –Applications are available for line item funding for next fiscal year. –Line item: monies set aside for a specific program or area of responsibility. Ex. Alcohol Awareness Week, Senate, Executive Board –Hearings are held for all requests.

The Budget Process – Bylaws Article II. Sec. D March: –SBD Committee deliberates about line item funding requests. –Prioritizes needs and requests –Develops fiscal year budget –Presents to Senate at the end of the month –Senate has the opportunity to give feedback

The Budget Process – Bylaws Article II. Sec. D April: Senate approves new fiscal year budget. July: New budget is effective August – May: Clubs have the opportunity to request funding for activities.

AS ACCOUNTS AS General Fund – revenue generated from the sale of ASB Stickers. Student Representation Fee - $1 fee that students pay at registration. –Restriction on use only for lobbying efforts, travel Campus Center Fee - $1/unit, NTE $10 annually. –To be used for the building, maintenance, furnishing and operation of the Campus Center.

Budget Development Priorities First check anticipated revenue for each account. General Fund = $30,000 Student Rep = $30,000 Campus Center = $121,000 I will only go over General Fund today due to time constraints.

AS General Fund - Priorities 1.7% Reserve 2.Areas of Responsibility: minimum required to operate. a)Executive Board b)Scholarships c)Office Supplies d)Student Activities (WOW!, Handle Your Business Days & End of the Year Receptions for ICC and AS. e)Supreme Court f)Technology

AS General Fund - Priorities 3.Senate & ICC a.Look at line item requests for both clubs and programs. b.Senate = Senate programs and campus wide programs c.ICC: 1) club events (line item requests) 2)a bulk of money to be allocated during the academic year d.Senate usually gets 30% more than ICC 1)Campus wide events (line item requests) 2)Senate events

Re-Cap You have 2 opportunities to request funds: 1.Budget Development Process – for next fiscal year 2.Mid-year funding requests – to be funded out of ICC – Additional Club Events line item ($5,995 for Fall & Spring)

Mid-Year Funding Request Process 1.Complete funding request form 2.Submit to Student Life 3.Senate Finance Subcommittee will discuss it and make a recommendation to the Senate. a.You have the opportunity to come and speak on the request. 4.Senate considers it at their meeting. a.You have the opportunity to come and speak on the request. 5.Senate approves/or not approve a.You have the opportunity to come and speak on the Senate Finance recommendation.

Tips on Filling out the Form Fill in all questions asked Itemize the breakdown Breakdown cost per student Ensure that all funding is going directly to students – not non-students!

Tips on Lobbying Your Request Minimize cost per student Answer & complete all questions on the form Itemize your costs on the form Attach a complete budget for the entire event even if you are asking for partial funding. Include a justification on the narrative

Tips on Your Presenting to the AS The person completing the form should always be the one presenting the information at the meeting. TALKING POINTS: Try to think of all the possible questions they may ask you and how you would answer them. Sell the event! –Who, what, when, where & why –How does it fit the mission of SBVC and the AS? –How does this event directly benefit students on campus?

Questions? Call Nikki Cayanan Director of Student Life (909)