doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide New Participant Introduction Date: Authors:

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 2 Abstract The purpose of this presentation is to describe the important procedures IEEE uses to guide its operations, so that new participants at an session will be able to contribute effectively. –Starting point to look for information –Policies and Procedures –Patent Policy –WG Guidelines –Network –Attendance –Membership –Documentation –Reflectors

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 3 Where can I access important information? The website is your starting point for looking for information, as this links to all other relevant sources. Bookmark this now: The other major information source is submissions on the document server. Bookmark this now: Download this submission from the document server now as you may need it to follow the presentation. Slide 3

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 4 Guiding Principles of the Standards Process Due Process Develop, publish and follow procedures Openness All materially interested parties have access to the process and information Consensus Goal is agreement among the majority. For technical matters this means 75% Balance Representation from members of all materially interested parties

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 5 Policies and Procedures - Intro The operation of the working group (WG11) is governed by a number of documents (next slide). Matters of procedure in (where not described by one of the higher documents in the hierarchy) are decided by the WG11 chair. These WG11 procedures are described in the WG11 operations manual.WG11 operations manual If you are new to standards development or new to WG11, do not despair! Day to day rules can be learned by observing and participating in the WG. If you are unsure about the operation of some procedure in WG11, speak to one of the WG officers or the officers of its subgroups. Slide 5

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 6 Policies and Procedures - Reference New York State Not-for-Profit Corporation Law IEEE Certificate of Incorporation, IEEE Constitution, IEEE BylawsNew York State Not-for-Profit Corporation Law IEEE Certificate of IncorporationIEEE ConstitutionIEEE Bylaws IEEE Policies, IEEE Board of Directors Resolutions IEEE Standards Association Operations ManualIEEE PoliciesIEEE Board of Directors Resolutions IEEE Standards Association Operations Manual IEEE-SA Board of Governors Resolutions IEEE-SA Standards Board BylawsIEEE-SA Board of Governors Resolutions IEEE-SA Standards Board Bylaws IEEE-SA Standards Board Operations Manual IEEE-SA Standards Board Resolutions IEEE Computer Society (CS) Constitution and Bylaws IEEE CS Policies and Procedures, Section 10 IEEE CS Board of Governors Resolutions IEEE CS Standards Activities Board Policies and Procedures (SAB P&P) IEEE Project 802 LAN/MAN Standards Committee (LMSC) Sponsor Policies and Procedures (LMSC P&P)IEEE Project 802 LAN/MAN Standards Committee (LMSC) Sponsor Policies and Procedures IEEE Project 802 LAN/MAN Standards Committee (LMSC) Operations Manual (LMSC OM)IEEE Project 802 LAN/MAN Standards Committee (LMSC) Operations Manual IEEE Project 802 LAN/MAN Standards Committee (LMSC) Working Group (WG) Policies and Procedures (WG P&P)IEEE Project 802 LAN/MAN Standards Committee (LMSC) Working Group (WG) Policies and Procedures IEEE Operations Manual (WG11 OM) Robert’s Rules of Order Newly Revised (Latest Published Edition), by Henry M. Robert III (Editor), Sarah Corbin Robert, and William J. Evans (Editor), Perseus Publishing, ISBN 0 ‑ 7382 ‑ 0307 ‑ 6 is the recommended guide on questions of parliamentary procedure not addressed in these procedures. The 1915 version of Robert's Rules of Order is in the public domain, and is available online here.available online here Slide 6

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 7 IEEE-SA Patent Policy Slide 7 The following 4 slides are available at slideset.ppt

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 8 Participants, Patents, and Duty to Inform All participants in this meeting have certain obligations under the IEEE-SA Patent Policy. Participants: –“Shall inform the IEEE (or cause the IEEE to be informed)” of the identity of each “holder of any potential Essential Patent Claims of which they are personally aware” if the claims are owned or controlled by the participant or the entity the participant is from, employed by, or otherwise represents “Personal awareness” means that the participant “is personally aware that the holder may have a potential Essential Patent Claim,” even if the participant is not personally aware of the specific patents or patent claims –“ Should inform the IEEE (or cause the IEEE to be informed)” of the identity of “any other holders of such potential Essential Patent Claims” (that is, third parties that are not affiliated with the participant, with the participant’s employer, or with anyone else that the participant is from or otherwise represents) –The above does not apply if the patent claim is already the subject of an Accepted Letter of Assurance that applies to the proposed standard(s) under consideration by this group Quoted text excerpted from IEEE-SA Standards Board Bylaws subclause 6.2 Early identification of holders of potential Essential Patent Claims is strongly encouraged No duty to perform a patent search

doc.: IEEE /0049r1 Submission January 2013 Stephen McCann, RIMSlide 9 Patent Related Links All participants should be familiar with their obligations under the IEEE-SA Policies & Procedures for standards development. Patent Policy is stated in these sources: IEEE-SA Standards Boards Bylaws IEEE-SA Standards Board Operations Manual Material about the patent policy is available at If you have questions, contact the IEEE-SA Standards Board Patent Committee Administrator at or visit l This slide set is available at slideset.ppt

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 10 Call for Potentially Essential Patents If anyone in this meeting is personally aware of the holder of any patent claims that are potentially essential to implementation of the proposed standard(s) under consideration by this group and that are not already the subject of an Accepted Letter of Assurance: –Either speak up now or –Provide the chair of this group with the identity of the holder(s) of any and all such claims as soon as possible or –Cause an LOA to be submitted

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 11 Other Guidelines for IEEE WG Meetings All IEEE-SA standards meetings shall be conducted in compliance with all applicable laws, including antitrust and competition laws. –Don ’ t discuss the interpretation, validity, or essentiality of patents/patent claims. –Don ’ t discuss specific license rates, terms, or conditions. Relative costs, including licensing costs of essential patent claims, of different technical approaches may be discussed in standards development meetings. –Technical considerations remain primary focus –Don ’ t discuss or engage in the fixing of product prices, allocation of customers, or division of sales markets. –Don ’ t discuss the status or substance of ongoing or threatened litigation. –Don ’ t be silent if inappropriate topics are discussed … do formally object See IEEE-SA Standards Board Operations Manual, clause and “Promoting Competition and Innovation: What You Need to Know about the IEEE Standards Association's Antitrust and Competition Policy” for more details.

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 12 Network Slide 12

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 13 Network – Basic Settings Secure (WPA or WPA2) Open SSIDVeriLAN.1xVeriLAN Default Gateway Submask DNS Server Mail Relaysmtp.events.ieee.org Domain suffixevents.ieee.org

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 14 Network – Other Settings Enable DHCP in the Netcard’s TCP/IP properties –i.e. “Obtain IP Address Automatically” For SSID “VeriLAN” –No WEP is being used. Be sure your WEP is disabled. For SSID “VeriLAN.1x” –Use WPA or WPA2 with 802.1x –TTLS or PEAP, MS-CHAP-V2 –Validate server certificates, do not send domain login info, do not use computer name to authenticate. –username and password is “IEEE” Instructions available at: Help desk available : During regular IEEE 802 registration hours –8AM until 5PM

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 15 IP and Virus Protect Enable DHCP –do not configure your wireless card with a static IP address Do not enter the wireless network without having the most current –Virus Protection installed, –Firewall installed –Microsoft security updates

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 16 Attendance

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 17 Example Session graphic (interim) Jan Normal slots, 2 Extra slots 75% attendance requires 14 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-09/1302r0 Register once

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 18 Example Session graphic (plenary) Mar Normal slots, 2 Extra slots 75% attendance requires 13 slots attended Closing plenary requires only 1 registration for 2 slot credit Source: 11-10/0185r0 Register once

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 19 Recording Attendance It is a requirement that attendees register, in order that a correct record of attendees and their disclosed affiliations can be recorded in the minutes. You must record 75% attendance of eligible slots in a session for that session to count towards gaining or maintaining voting membership You need a single IEEE-SA web account –The IEEE SA web account requires a working address –do not remove your address from the account Use the address associated with that web account when registering attendance –If you change addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 20 Attendance Procedures Prior to or during the session: –(one time) Get a free Web Account if you don’t already have one. Keep your contact data in this area up to date. –(one time) Register your Interest Areas in myProject if you haven’t done so already (it’s up to you to keep this updated as needed) During the session: –(once per session) Register on IMAT –(once per slot) Record attendance at a specific meeting. You will be asked for your affiliation the first time you attend a new task group. See following slides for detailed procedure

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 21 Changing Affiliation The IMAT attendance system keeps a record of stated affiliation per group (task group / working group). The membership records are updated using this information after every session. If you change affiliation, you need to go to “MyProject” under “Manage Activities” and check/update all groups that you have attended in the past or declared an interest in so that they have the correct affiliation. Notifying the officers of a change is not sufficient, as any local changes to the membership records will get overwritten with data from MyProject after every session.

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 22 If you already have an IEEE Account you can skip to the next step Otherwise log onto and click on the link to Create an IEEE Account Step 1: Get a free IEEE Account Note that you must have an IEEE Web Account in order to get credit for any meetings you attend.

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 23 Step 2: Set your myProject Interest Areas Go to ds.ieee.org and enter your Username (Web Account ID) and password to get into myProject ds.ieee.org If you have already selected your Interest Areas in myProject, you may skip this step; otherwise…. Select Manage Activity Profile and drill down to select the WG and/or Project(s) in which you have an interest For each of these you will have to specify your affiliation

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 24 Step 3: Log onto IMAT Make sure you have an IEEE Web Account as described in Step 1 Make sure you’ve designated your myProject Interest Areas as described in Step 2 Log into IMAT using your IEEE Web Account username and password. The URL for the local server is:

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 25 Step 4a: Register Your Attendance Select the WG or option from the home page.

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 26 Step 4b: Select the Meeting Select the Day and Meeting you are attending and update the screen –Note that you will only be able to click a single button in the active timeslot column for the current day –Once updated, the column will turn green and your selection will be locked in. –Selections may not be changed once the timeslot closes Repeat Step 4 for each distinct breakout you attend

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 27 Step 4b: Supply your Affiliation You must provide an affiliation in order to receive credit for your attendance and to record your presence for the minutes You will be asked your affiliation once for the WG and once again for each unique TG or SG you attend. Start typing your affiliation/company name and either choose from the dropdown list or continue typing to add.

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 28 Membership

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 29 Member Status Graphic

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 30 What are my rights/obligations? As a new participant, aspirant, potential-voter or voter –Must record attendance and affiliation during meeting –Can vote in Study Groups and in straw polls (i.e., informal votes) in other groups As an aspirant, potential-voter or voter –Can access any WG reflector on request –Can have access to the member’s private area, containing drafts and balloting materials As a voter –Can vote in any group, including formal motions and straw polls –Must vote in mandatory WG ballots Slide 30

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 31 Website membership list Go to or by “Membership List” link on Shows status and session number at which status changes, i.e. voter->non-voter, nearly-voter->aspirant LastNameFirstNameMIAffiliationStatusExpires AboulmagdOsamaSHuawei Technologies Co. Ltd Voter142 ( ) AbrahamSantoshPQualcomm Incorporated Voter142 ( ) AhmedHanan-Huawei R&D USAAspirant140 ( ) AielloRoberto-Itron Inc.Voter140 ( ) AikensValentine-Western Digital Corporation Aspirant142 ( )

doc.: IEEE /0049r1 Submission Badges Your badge indicates: –That you have registered and paid for the session –Your voting status You must wear your badge at all times while in the meeting area Your badge is personal to you – do not lend it to anybody else Voting members must show their voting token to the counters during a formal vote so that their voting status can be confirmed. January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 32 VM11 James James Bond Fleming Enterprises 007

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 33 Documentation

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 34 Local File Document Server information Local FTP server: ftp://newton.events.ieee.org (anonymous)ftp://newton.events.ieee.org External Document Server

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 35

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 36 Downloading Documents during a session All documents are updated on the local server from mentor When retrieving document please follow the instructions in the previous pages and obtain all documentation from the local server. This will keep traffic at a lower level on the external links. New document numbers are obtained from the mentor web site Need to register on mentor to request a login New requests handled after the session and 75% attendance in that session is required to gain write access. If you need write access during your first session, ask a colleague to upload on your behalf. Login and request a document number from: Uploading Documents Login and upload to the mentor web site Documentation Generally

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 37 Reflectors

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 38 Reflector Requests There is an reflector for the working group, plus one for each task group. Access to the reflector is limited to participants with status: aspirant, nearly-voter, potential-voter, voter. To change your access, visit the reflector request page: –Gathers information and sends an to 2 nd Vice Chair If you change address – please let the 2 nd vice chair know. He will perform a global change to the list servers. 2 nd vice chair:

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 39 Reflector Caveats The LISTSERV system removes an entry from a reflector list if it gets repeated bounces. The WG officers monitor these events and try and fix what they can. If you receive no from STDS for a couple of weeks, suspect that something is wrong and contact one of the WG officers.

doc.: IEEE /0049r1 Submission January 2013 Adrian Stephens, Intel : Stephen McCann, RIMSlide 40 Questions ?