Copyright © 2008 Pearson Prentice Hall. All rights reserved. 1 Committed to Shaping the Next Generation of IT Experts. Office Fundamentals Robert Grauer, Linda Ericksen, Keith Mulbery Exploring Microsoft Office 2007

2 Outlines interface components Universal Tasks  Manipulating files (create, Open, Save, Print)  Manipulating documents (Edit, Format)

3 Office 2007 Applications Word Document processing Excel Spreadsheet PowerPoint Presentation Access Database

4 Common Interface Components Office Button  Office Menu Quick Access Toolbar Title Bar Ribbon  Tabs  Groups  Commands Status Bar

5 Common Interface Components Office Button Quick Access toolbar Title bar Office menu

6 The Ribbon Ribbon Tabs Active tab Groups Commands

7 The Ribbon (continued)

8 Dialog box launcher Gallery Live preview Contextual tab

9 Keyboard Shortcuts Key tip

10 The Status Bar Status bar View commands Zoom slider

11 Office 2007 Help Help button Dialog box Search box Help topics Print topic Table of contents

12 Enhanced Screen Tip Help Command name Command description Additional help

13 Dialog Box Help Open dialog box

14 Universal Tasks Manipulating files  Creating new files  Opening files  Saving files  Printing files Manipulating documents  Editing documents  Formatting documents

15 Creating New Files Software Default Filename Word Document1 PowerPoint Presentation1 Excel Book1 Access Database1

16 Saving a File 1. My Places bar Files in the My Documents folder Folder selected Create a new folder Up one level 2. Views 3. 4.

17 My Places Bar Folder to add Point here and right-click Shortcut menu

18 Opening a File Storage location Down arrow View of folders and files in My Documents My Places bar Look in toolbar buttons

19 Open Dialog Box Open arrow Open options

20 Recent Documents List Recently used documents Push pin

21 Previewing a Document Document Close print preview

22 Print Dialog Box Printer Pages to print Number of copies What to print Manual duplex

23 Quick Printing Dialog box launcher Move up on list

24 Basic Tasks Editing Documents Selecting Inserting Overtype Moving Copying Clipboard Finding Replacing Formatting Documents Font Format Painter Go to Undo Repeat Spelling Grammar Thesaurus Research

25 Selecting Text Mini toolbar Selected text

26 Selecting Text (continued) Single word Whole line Whole sentence Whole paragraph

27 Insert or Overtype Use overtype mode Set the insert key

28 Moving and Copying Clipboard commands Formatting options Cut Copy

29 The Clipboard Dialog box launcher Clipboard pane Text clips Text to paste Paste option Option button

30 Find Command Find Next button

31 Find and Replace Command Replace Replace All

32 Go To Command Page number

33 Undo and Repeat Action list Undo Repeat

34 Language Tools Spelling error Grammar error Shortcut menu with possible spellings Options Proofing group

35 Research Go button Keyword or search term Results

36 Font Attributes Font dialog box launcher Selected attribute Preview in dialog box Live preview

37 The Format Painter Format Painter Font loaded in Format Painter Attributes of font in Format Painter

38 Questions?