Digital Preservation – the Welsh Way Sally McInnes, Chair ARCW, Digital Preservation Group IRMS Wales/ARA Wales/ARCW 16 October 2015

Drivers Providing sustained access to authentic and reliable records Raising standards Sharing skills Developing capacity Good practice and professional development Aligning with standards and strategic priorities – ARCW, Archives for 21 st Century, Accreditation)

Baseline research 2009 State of the nation survey 7 local authorities 2 higher education 2 national institutions – Digital preservation planning (inventories, documentation) – General awareness (standards, DPC, schemas) – Practical work (format identification, workflows, storage) – Electronic Information Management (EDRMS system implementation) – Infrastructure (in-house, regional, national, 3 rd party) – Barriers (funding, skills, data storage, organisational culture)

Richard Burton Archives, Swansea University Conwy Archive Serviceon

Recommendations Requirement for key policies and procedures Training and skills transfer Awareness and use of standards Relationship with records management Relationships with ICT Develop options for repository architecture

MALD Business case Based upon ARCW’s strategic priorities Assumptions – that no one organisation can deliver for all – Little additional funding available – Differing requirements: access, storage, system integrations

Benefits of collaboration Best use of available resources Improved economies and reduced costs Consistent and co-ordinated approach Utilise strengths and expertise throughout Wales Enable staff to gain a range of training opportunities Share the risks

Project implementation Appointment of project officer Evaluation of open source tools (Islandora, DAITSS, XENA) Selection of Archivematica Installation of Archivematica locally Creation of policy documentation and workflows – Business case for ICT support – Guidance for repositories on digital records – Recommendations on inclusions of digital records in policy documents Pilot testing: Archivematica, Preservica, Arkivum

Archivematica Go -Live Issues with pre-release software Use of Microsoft Azure and CloudSigma storage Difficult to budget ahead

Preservica 12 instittions received 2 days of training on whole functionality Some issues with local authentication Pilot extended to 6 months, lack of capacity for sustained testing

Arkivum Hosted Archivematica connected to Arkivum One storage service, separate pipelines Assist with evaluating costs against performance

Key issues

Next steps Tender document to procurement an appropriate system Appointment of a project manager to assess needs (integration with other systems, quantity of storage, sustainability) Implementation support – training Creation of a national digital preservation policy/strategy