Using Microsoft Access When you have entered all the data into your database you may want to have a printed copy or indeed you may want to print a report of the results of a query. To do this, first get to the Main window, then locate the Reports button and click it. Then choose “Create Report by Using the Wizard”

Using Microsoft Access A Report Wizard screen will pop up. It is asking you which fields you would like to include in your report You don’t have to include all of them so for this report, I am going to choose First Name, Surname, Telephone and Address To select a field, click once on it to select it Then click the right arrow button If you change your mind, just click the reverse arrow Then click Next

Using Microsoft Access I have left the priority grouping alone by just clicking Next

Using Microsoft Access You can have this report sorted according to the fields and criteria you choose To do this click on the down arrow and choose the field you want to sort by Then choose ascending or descending You can then choose other fields to have the groups sorted into for instance, you could have the report sorted ascending by surname and then ascending by first name When you are done, choose Next

Using Microsoft Access Next choose Columnar, Tabular or Justified A sort of preview is presented in this window according to which one you choose Then choose Portrait or Landscape depending on how wide your report will be Then choose Next

Using Microsoft Access Now choose a style for your report The styles are previewed here When you are done choose Next

Using Microsoft Access Now give your report a title so you can return to it whenever you want Choose preview and then Finish and your report will preview on the screen

Using Microsoft Access To print your report, double click it to preview it Then print it in the usual way FILE and PRINT