U.S. Department of Agriculture eGovernment Program February 13, 2002 eGovernment Working Group Meeting Chris Niedermayer, USDA eGovernment Executive

U.S. Department of Agriculture eGovernment Program 2  Welcome  UTN Presentation  eGovernment Roles and Responsibilities  Agency Tactical Plans  Outlines and Table of Contents  Agency Packets  Sample - FSIS  Guidebook on  Timeline for Completion  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 3 Universal Telecommunications Network

U.S. Department of Agriculture eGovernment Program 4  Welcome  UTN Presentation  eGovernment Roles and Responsibilities  Agency Tactical Plans  Outlines and Table of Contents  Agency Packets  Sample - FSIS  Guidebook on  Timeline for Completion  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 5 Roles and Responsibilities Agency Tactical PlansBusiness Case Development Expected Activities Executive Council Members Ensure completion of agency tactical plans Provide leadership, oversight and decision-making for agency steering committees Provide communication to agency leadership Coordinate agency initiatives across the mission area Ensure development and completion of the business cases Ensure appropriate staff and resources for the business case teams in which agencies are leading and participating Raise significant issues and mission area concerns to Executive Council and provide appropriate guidance to business case leads Attend ½ - 1 hour weekly EC meeting on Tuesdays at 3:00pm Gather feedback from full-time representatives, WG member and business case leads on a weekly-biweekly basis Working Group Members Lead the development of agency tactical plans Ensure coordination and communication between agency steering committees and EGWG Provide feedback and communication to and between Executive Council members Monitor 12 initiatives in the eGovernment strategic plan that are not “smart choices” (assign responsibility to individual WG members) Potentially participate in business case development (as requested by Executive Council members) Attend 1-2 hour bi- weekly WG meetings on Wednesdays (10:00am or 11:00am) Meet with Agency eGovernment Steering Committees as needed Mission Area Full-time Representatives Provide feedback and field general questions and concerns from agencies in mission areas Serve as liaisons to business case leads and eGovernment Program Office Provide summaries of key issues and status to OCIO and Executive Council member from his/her mission area Attend and participate in weekly business case status meetings on Wednesday at 1:30pm Phase II Key Activities: February – April

U.S. Department of Agriculture eGovernment Program 6  Welcome  UTN Presentation  eGovernment Roles and Responsibilities  Agency Tactical Plans  Overview  Table of Contents  Agency Packets  Sample - FSIS  Guidebook on  Timeline for Completion  Next Steps and Wrap-up Agenda

U.S. Department of Agriculture eGovernment Program 7 Agency Tactical Planning Overview USDA eGovernment Strategic Plan FNS eGovern ment Tactical Plan FSIS eGovernment Tactical Plan FS eGovernment Tactical Plan FNCPFFASNREMRPREERDFSIS RBS eGovernment Tactical Plan REE eGovernment Tactical Plan FNS eGovernm ent Tactical Plan APHIS eGovernment Tactical Plan FAS eGovernment Tactical Plan DA & Staff Offices eGovernment Resources  Table of Contents – reviewed last week  FSIS example – review today  Agency packets distributed today  Strategic and Tactical Planning Guidebook – available Tuesday on  Prepopulated template for each agency – distributed in the next two weeks eGovernment Tactical Plans

U.S. Department of Agriculture eGovernment Program 8 Agency Tactical Planning Table of Contents and Template I.Agency Overview A. Mission/Vision B. Major Stakeholder Groups C. Core Functions And Major Programs D. Key Challenges II.USDA eGovernment Mission, Vision, Strategic Goals And Objectives A. USDA eGovernment Mission And Vision B. eGovernment Goals & Objectives III.Current Agency eGovernment Efforts A. Highlights Of Successful Existing Efforts IV.Supporting Opportunities in USDA’s eGovernment Strategic Plan V. Proposed Agency eGovernment Opportunities VI.eGovernment Funding Summary Appendix A: Agency eGovernment Steering Committee Membership Appendix B: Agency Baseline of Existing eGovernment Applications I.Agency Overview A. Mission/Vision B. Major Stakeholder Groups C. Core Functions And Major Programs D. Key Challenges II.USDA eGovernment Mission, Vision, Strategic Goals And Objectives A. USDA eGovernment Mission And Vision B. eGovernment Goals & Objectives III.Current Agency eGovernment Efforts A. Highlights Of Successful Existing Efforts IV.Supporting Opportunities in USDA’s eGovernment Strategic Plan V. Proposed Agency eGovernment Opportunities VI.eGovernment Funding Summary Appendix A: Agency eGovernment Steering Committee Membership Appendix B: Agency Baseline of Existing eGovernment Applications Agencies should develop their Agency Tactical Plan according to the USDA’s standard eGovernment template and table of contents.

U.S. Department of Agriculture eGovernment Program 9 Agency eGovernment Packets  Mission Area Fact Pack  Mission Area Visioning Session Presentation and Notes  Agency Best Practices  Agency eGovernment Application Baseline  Employee Survey Results by Mission Area  USDA and Agency GPEA Memos  USDA GPEA Transactions  Agency GPEA Quarterly Reports ( th quarter and st ) Each agency will be sent an eGovernment packet that will assist them in developing their agency tactical plans. Contents of eGovernment Packets

U.S. Department of Agriculture eGovernment Program 10 Sample Agency Tactical Plan - FSIS I.FSIS Overview A.FSIS Mission/Vision B.Major Stakeholder Groups C.Core Functions And Major Programs D.Key Challenges II.USDA eGovernment Mission, Vision, Strategic Goals And Objectives A. USDA eGovernment Mission And Vision B.eGovernment Goals & Objectives III.Current FSIS eGovernment Efforts A. Highlights Of Successful Existing Efforts B. Current eGovernment/IT Spending IV.Supporting Opportunities USDA’s eGovernment Strategic Plan V.Proposed FSIS eGovernment Opportunities VI.FSIS eGovernment Funding Summary Appendix A: Agency eGovernment Steering Committee Membership Appendix B: Agency Baseline of Existing eGovernment Applications I.FSIS Overview A.FSIS Mission/Vision B.Major Stakeholder Groups C.Core Functions And Major Programs D.Key Challenges II.USDA eGovernment Mission, Vision, Strategic Goals And Objectives A. USDA eGovernment Mission And Vision B.eGovernment Goals & Objectives III.Current FSIS eGovernment Efforts A. Highlights Of Successful Existing Efforts B. Current eGovernment/IT Spending IV.Supporting Opportunities USDA’s eGovernment Strategic Plan V.Proposed FSIS eGovernment Opportunities VI.FSIS eGovernment Funding Summary Appendix A: Agency eGovernment Steering Committee Membership Appendix B: Agency Baseline of Existing eGovernment Applications Helping shape and building off a prepopulated template, FSIS has begun working on their agency tactical plan and serves as an example for other agencies.

U.S. Department of Agriculture eGovernment Program 11 Web-based Guidebook The eGovernment Guidebook was designed as a tool to facilitate long-term strategic planning; however many parts of it are relevant to developing the Agency Tactical Plan. It will be available at next week.

U.S. Department of Agriculture eGovernment Program 12 Agency Tactical Plan Schedule The first draft of the Agency Tactical Plans will be due in mid-March, and the final version must have approval from agency administrators by mid-April.

U.S. Department of Agriculture eGovernment Program 13 Next Steps  Meet with Agency eGovernment Steering Committees  Review packets  Baseline must be thoroughly completed  Pre-populated Templates and Guidebook forthcoming  Next meeting on Wednesday, Feb 20 th from  EC members meeting with Under Secretaries and Deputy Secretary regarding smart choice candidates  Business cases will begin in earnest after approval