Marcel VanLandeghem Website ait.saultcollege.ca/marcel.vanlandeghem

Beginning Objectives Environments Where a Database is used Is It a Substitute For Excel? What is a Database? What are Tables? What is a record made up of? What are Fields? What are Field Types? What is a Key Field? What are Queries? Why do we use Forms? What is a Report?

A Database is just an organized collection of data which is stored in TABLES. Each Table can hold RECORDS Each record will hold pieces of information called fields. Example..a record for you might contain fields for..Last Name, First Name,Age, Birthdate, Street Address, City, Province MEMBERS Table Name PEOPLE

A “KEY FIELD” is a piece of information in each persons record That makes that record unique Example Your Account Number, Student Number, Driver’s Licence

Account Last Name First Name Age Province 100 Brown James 20 Ont 200 Smith Al 45 BC 300 Black Alice 29 Ont 400 Smith Al 50 Ont 500 Smith Jane 35 BC 600 White Bill 45 BC This piece of information makes every record unique. It is called the “KEY” field By usng the Account number we can easily find people. A Basic Example

A Simple Database Database name = people Table is called Friends which holds many records Lastname Firstname Phone Number Street City Prov Postal code Fields Pieces of information That make up a persons Record. Record

What Do You Have in Your Wallet? That Represent You In a Database

Database Name = Video Store Customer Table Videos Rented Table VCR’s RENTED Table Custno LastName FirstName Street City Pc Provice Phone Birth Date Custno Video Name Date Rented Return Date Custno VCR Serial # Date Rented Return Date Deposit Amount Key Field Each Piece of Information in a Table called a FIELD All the fields make up 1 record You can have different Field Types - Text Field Number Fields Date Fields

Table (holds all our records Input Data Queries Displays Information From the table Reports Generate Printed Reports Basic Process Forms Used to Enter data or Retrieve information “This is where we are heading”

Instructor will guide the class to do the following Start Access Create a database Design View Create a table and setup fields Enter Data Modify Your Tables