Strategic Plan 2012/17 and Annual Performance Plan 2012/13 INDEPENDENT POLICE INVESTIGATIVE DIRECTORATE (IPID) 12 NOVEMBER 2014 BRIEFING TO THE PORTFOLIO COMMITTEE ON POLICE Parliament IPID SECOND QUARTER PROGRESS REPORT

OVERVIEW 2 1.IPID Second Quarter Expenditure Report 2.Performance Report: Programme 1-Administration 3.Performance Report: Programme 2 – Investigation and Information Management 4.Performance Report: Programme 3 – Legal Services 5.Performance Report: Programme 4 – Compliance Monitoring and Stakeholder Management 6.Conclusion

PORTFOLIO COMMITTEE BRIEFING 3 IPID Second Quarter Expenditure Report 2014/15 Presented by Ms Lindokuhle Ngcongo CHIEF FINANCIAL OFFICER

OVERALL SECOND QUARTER EXPENDITURE 4 Reasons for variance:  Non filling of the additional newly created vacant and funded posts due to delays in organizational structure concurrence by DPSA. However process of filling posts has commenced in anticipation of concurrence from DPSA.   Delays in implementation of funded District offices.  Slow expenditure in Machinery & Equipment due to late procurement and delivery (by service providers) of items.

SUMMARY OF BUDGET AND EXPENDITURE FOR 2 nd QUARTER 5 SUMMARY OF BUDGET AND EXPENDITURE PER PROGRAMME AND ECONOMIC CLASSIFICATION ENDING SEPTEMBER 2014 IPID SUMMARYBUDGETACTUALAVAILABLEACTUAL EXP ALLOCATIONEXPENDITUREBUDGETPERCENTAGE PROGRAMMESR`000 % ADMINISTRATION % INVESTIGATION AND INFOR MANAGEMENT % LEGAL SERVICES % COMPL MONITORING & STAKEH MAN % TOTAL % ECONOMIC CLASIFICATION COMPENSATION OF EMPLOYEES % GOODS AND SERVICES % DEPARTMENTAL AGENCIES & ACCOUNTS495- 0% HOUSEHOLDS (HH) % MACHINERY AND EQUIPMENT % TOTAL %

PROGRAMME 1: 2 ND QUARTER SPENDING PERFORMANCE 6 Reasons for variance:  The Compensation of employees` spending is at satisfactory level and requires consideration in AENE to avoid any possible over expenditure.  Skills development funds will only be transferred to SASSETA after the signing of the service level agreement as advised by National Treasury.  The delays by DPW in issuing property service` invoices contributed to the under- spending particularly in goods and services.  Late implementation of approved procurement plans experienced.

SUMMARY OF BUDGET AND EXPENDITURE FOR 2ND QUARTER 7 ADMINISTRATIONBUDGETACTUALAVAILABLEACTUAL EXP ALLOCATIONEXPENDITUREBUDGETPERCENTAGE SUB-PROGRAMMER`000 % DEPARTMENT MANAGEMENT % CORPORATE SERVICES % OFFICE ACCOMMODATION % INTERNAL AUDIT % FINANCE SERVICES % TOTAL % ECONOMIC CLASIFICATION COMPENSATION OF EMPLOYEES % GOODS AND SERVICES % DEPARTMENTAL AGENCIES & ACCOUNTS % HOUSEHOLDS (HH) MACHINERY AND EQUIPMENT % TOTAL %

PROGRAMME 2: 2ND QUARTER SPENDING PERFORMANCE 8 Reasons for variance:  Delays in Organizational structure approval process has mainly affected the target spending in Compensation of Employees for Investigation Services where all Provincial Offices reside.  Compensation of employees is 16% lower than the spending target of R57 million in the period under review.  Administrative costs related to the vacancies also contributed to the spending pattern in goods and services.  Delays in ordering and delivery of IT equipment and office furniture has affected the spending pattern in machinery and equipment.

PROGRAMME 2: 2ND QUARTER SPENDING PERFORMANCE 9 Reasons for variance:  Officials who continue to leave the organization due to various reasons are paid leave gratuities under households expenditure item. This is an unforeseen expenditure that is corrected after has been incurred through internal shifting of funds.

PROGRAMME 2: BUDGET AND EXPENDITURE FOR 2ND QUARTER 10 INVESTIGATION AND INFOR MANAGEMENTBUDGETACTUALAVAILABLEACTUAL EXP ALLOCATIONEXPENDITUREBUDGETPERCENTAGE SUB-PROGRAMMER`000 % INVESTIGATION MAAGEMENT % INVESTIGATION SERVICES % INFORMATION MANAGEMENT % TOTAL % ECONOMIC CLASIFICATION COMPENSATION OF EMPLOYEES % GOODS AND SERVICES % DEPARTMENTAL AGENCIES & ACCOUNTS8 -80% HOUSEHOLDS (HH) % MACHINERY AND EQUIPMENT % TOTAL %

PROVINCES AND DISTRICT OFFICES BUDGET AND EXPENDITURE FOR 2ND QUARTER 11 Provincial and District/Regional Offices

PROVINCIAL OFFICES 12

DISTRICT OFFICES 13

EASTERN CAPE PROVINCIAL OFFICE 14

FREE STATE PROVINCIAL OFFICE 15

GAUTENG PROVINCIAL OFFICE 16

KWA-ZULU NATAL PROVINCIAL OFFICE 17

LIMPOPO PROVINCIAL OFFICE 18

MPUMALANGA PROVINCIAL OFFICE 19

NORTHERN CAPE PROVINCIAL OFFICE 20

WESTERN CAPE PROVINCIAL OFFICE 21

NORTH WEST PROVINCIAL OFFICE 22

PROGRAMME 3: 2ND QUARTER SPENDING PERFORMANCE 23 Reasons for variance:  High vacancy rate has resulted in a negative impact on the overall spending of the programme. However the recruitment process for programme manager and senior personnel is at an advance stage.  Lack of spending in Machinery and Equipment is evidence of non implementation of procurement plan.

PROGRAMME 3: BUDGET AND EXPENDITURE FOR 2ND QUARTER 24 LEGAL SERVICESBUDGETACTUALAVAILABLEACTUAL EXP ALLOCATIONEXPENDITUREBUDGETPERCENTAGE SUB-PROGRAMMER`000 % LEGAL SUPPORT & ADMIN % LITIGATION ADVISORY SERVICES % INVESTIGATION ADVISORY SERVICES % TOTAL % ECONOMIC CLASSIFICATION COMPENSATION OF EMPLOYEES % GOODS AND SERVICES % HOUSEHOLDS (HH) % MACHINERY AND EQUIPMENT 130 0% TOTAL %

PROGRAMME 4: 2 ND QUARTER SPENDING PERFORMANCE 25 Reasons for variance:  The progress with regard to filling of the vacant positions in this programme particularly programme manager and senior personnel is at an advance stage and that once done will change the spending dramatically in the coming second quarter.  Delays in ordering and delivery of Machinery and Equipment has effected the spending in this item.

Programme 4: Budget and Expenditure for 2nd Quarter 26

Main Reasons for Overall Under Spending 27  Delays in filling the funded vacant positions;  Non approval of organisational structure has resulted in delays in filling the newly created positions;  Delays in shifting of funds to accommodate the outstanding invoices;  Delays in implementation of funded District Offices due to the long procurement process by DPW has also contributed significantly to the previous and current spending trends;  The funded key activities such as case management system (FlowCentric) and investigative equipment have not registered expenditure as expected;  Late submission and payment of Travel & Accommodation invoices resulted in slow spending; and  Late implementation of procurement plans by Responsibility Managers.

Improvement of Spending Trends  Budget reviewed during the 2014 AENE to reallocate funds to core and spending items;  Weekly monitoring of Expenditure Control Commitments (ECC);  Revisiting of the Programme procurement plans for implementation of all funded activities;  Regular monitoring and processing of all validated invoices;  Monthly expenditure presentation report with remedial actions at MANCO by Programme Managers;  Filling of funded vacancies;  Quarterly budget meetings to evaluate the spending trends;  Follow –ups on orders placed (Commitments) in order to ensure delivery and payment in 30 Days. 28

PORTFOLIO COMMITTEE BRIEFING 29 Programme 1: Administration Second Quarter Performance Report 2014/15 Presented By Mrs Nomkhosi Netsianda Chief Director Corporate Services

Second Quarter Performance 2014/15 30 KPIANNUAL TARGETQUARTERLY TARGET ACTUAL PERFORMANCE Number of media statements released annually 40 media statements 109 Number of responses to media enquiries released annually media responses 93 Number of performance monitoring and evaluation reports submitted to ensure attainment of strategic objectives 1344

Second Quarter Performance 2014/15 31 KPIANNUAL TARGETQUARTERLY TARGET ACTUAL PERFORMANCE Number of financial and strategic reports submitted for reporting per year 2266 % vacancy rate per year Below 10%Annual Target23.4% % females employed by the directorate at senior management level 50%Annual Target39% % of staff compliment consisting of people living with disability 2%Annual Target0.9%

Second Quarter Performance 2014/15 32 KPIANNUAL TARGETQUARTERLY TARGET ACTUAL PERFORMANCE Approved Retention Policy Annual TargetCurrently on consultation Develop ICT PlanLAN Refresh & upgrade project done at Head Office Procurement process completed Procurement process in progress Produce ICT governance quarterly reports 411 Number of reviews of organizational functions and structures 1Annual TargetReview will be done at the strategic planning in the 3 rd Quarter Number of environmental assessment studies conducted per year 1033

PORTFOLIO COMMITTEE BRIEFING 33 Programme 2:Investigation and Information Management Second Quarter Performance Report 2014/15 Presented By Mr Matthews Sesoko Chief Director Investigations and Information Management

Strategic Objective: Case Management 34 PROGRAMME 2: INVESTIGATION AND INFORMATION MANAGEMENT IndicatorsAnnual target Quarter Target as per APP Actual Output - Validated Reason for VarianceCorrective Action Strategic Objective : Case Management System Percentage of cases registered and allocated within 72 hours of receipt 98% of cases received 76% IPID received total of cases, were allocated within 72 hours Capacity constraint. Provincial management to introduce a monitoring tool on the sitting of the CIC to ensure registration and allocation within 72 hours Target not met Number of statistical reports generated on the number and type of cases investigated, reconditions made and the outcomes thereof Target met

Strategic Objective: Completed Investigation 35 Strategic Objective: Completed Investigations Percentage of Investigation of deaths in police custody completed within 90 days 65% of cases completed within 90 days 19% The workload was 234 cases during the quarter. A total of 77(32%) cases were completed of which 45 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter Percentage of Investigation of deaths as a result of police action completed within 90 days 65% of cases completed within 90 days 65% of cases completed within 90 days 9% The workload was 456 cases during the quarter. A total of 71(16%) cases were completed of which 39 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter Percentage of Investigation of discharge of an official fire-arm by a police officer completed within 90 days 55% of cases completed within 90 days 55% of cases completed within 90 days 15% The workload was 983 cases during the quarter. A total of 251(26%) cases were completed of which 146 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter

Strategic Objective: Completed Investigation 36 Percentage of investigations of rape by a police officer completed within 90 days 60% of cases completed within 90 days Q2 60% of cases completed within 90 days 20% The workload was 97 cases during the quarter. A total of 32(33%) cases were completed of which 19 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive to be issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter Percentage of investigations of rape while in police custody completed within 90 days 60% of cases completed within 90 days Q2 60% of cases completed within 90 days 42% The workload was 12 cases during the quarter. A total of 6(50%) cases were completed of which 5 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter Percentage of investigations of torture completed within 90 days 50% of cases completed within 90 days Q2 50% of cases completed within 90 days 8% The workload was 50 cases during the quarter. A total of 5(10%) cases were completed of which 4 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter

Strategic Objective: Completed Investigation 37 Percentage of investigations of assault completed within 90 days 50% of cases completed within 90 days Q2 50% of cases completed within 90 days 10% The workload was cases during the quarter. A total of 862(20%) cases were completed of which 427 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive to be issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter Percentage of investigations of corruption completed within 90 days 55% of cases completed within 90 days Q2 55% of cases completed within 90 days 4% The workload was 135 cases during the quarter. A total of 20(15%) cases were completed of which 6 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter Percentage of investigations of other criminal and misconduct matters referred to the directorate in terms of section 28(1)(h) and 35(1)(b) of the IPID Act completed within 90 days 55% of cases completed within 90 days Q2 55% of cases completed within 90 days 6% The workload was 308 cases during the quarter. A total of 48(16%) cases were completed of which 18 cases were completed within 90 days. Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on targeting five (5) cases to be completed each month by every investigator, so as to improve performance Will be reported in the third quarter

Strategic Objective: Completed Investigation 38 Number of cases of systematic corruption identified for possible investigation approved per year 18 Q2 5 1 Capacity constraint A directive to be issued by the ED on identification of systemic corruption Will be reported in the third quarter Percentage of approved systematic corruption investigations completed within 12 months 20% Q2 N/A None Capacity constraint A directive issued by the ED on systemic corruption Will be reported in the third quarter Percentage annual reduction of backlog investigations (excluding cases of systematic corruption) 50% reduction of backlog cases brought forward from the previous financial year Q2 N/A 7% An increase backlog cases from the previous Quarter (Q1) of 2014/2015 backlog were at 2641 and currently at 2827 Capacity constraint. Due to unavailability or tracing of the witnesses. A directive issued by the ED on teams to deal with backlog cases

Strategic Objective: Recommendation reports 39 Disciplinary recommendation reports referred to the SAPS and/ or MPS within 30 days of completion of the relevant investigations 80% of 826 (661) Q2 89% A total of 244 reports referred on which 217 were referred within 30 days of completion Capacity constraint, and weakness in the internal control. Target t met Percentage of criminal recommendation reports referred to the NPA within 30 days of completion of relevant investigations 100% of relevant completed case Q2 100% of relevant completed case 96% A total of 423 reports referred on which 404 were referred within 30 days of completion Capacity constraint and weakness in the internal control. Provincial offices to introduce a centralised control system where all recommendation will be sent and a specific person will be responsible for forwarding the recommendation to the Prosecuting Authority within 30 days of completion Target not met

PORTFOLIO COMMITTEE BRIEFING 40 Programme 3:Legal Services Second Quarter Performance Report 2014/15 Presented By Mr Matthews Sesoko Acting Chief Director Legal Services

Strategic Objective: Legal Support and Administration PROGRAMME 3: LEGAL SERVICES IndicatorsAnnual target Quarter Target as per APP Actual Output - Validated Reason for VarianceCorrective Action Overall Progress of Indicator Strategic Objective : Legal Support and Administration Percentage of contracts and service level agreements finalised within 30 working days of request 90% of contracts & SLA’s finalized within 30 working days 90% of contracts & SLA’s finalized received 87% of contracts & SLA’s finalized Carried over 3, Received 12 Total 15. Finalized 12 within target, Finalized outside target 1, Total finalized 13, Pending 2 Lack of capacity. The security screening Employment of more personnel. Recruitment process currently at an advanced stage Interviews to be held in the third quarter Appointments may be made in the third quarter Will be reported in the third quarter Percentage of legal opinions provided to the directorate within 21 working days of request 90% of legal opinions provided within 21 working days 90% of legal opinions provided within 21 days 27% of legal opinions provided Carried Over 2, Received 9 Total 11, Finalized within target 3, Pending 8 Lack of capacityEmployment of more personnel. Recruitment process currently at an advanced stage Interviews to be held during the third quarter Appointments may be made in the third quarter Will be reported in the third quarter 41

Strategic Objective: Legal Support and Administration IndicatorsAnnual target Quarter Target as per APP Actual Output - Validated Reason for VarianceCorrective Action Overall Progress of Indicator Percentage of policies reviewed for legal compliance within 21 working days of request 90% of policies reviewed within 21 working days 0% Received 4, Finalized 0, Pending 4 Lack of capacity Time had not lapsed still within the timeframe Employment of more personnel. Recruitment process currently at an advanced stage Interviews to be held during the third quarter Appointments may be made in the third quarter Will be reported in the third quarter 42

Strategic Objective: Investigation Advisory Services IndicatorsAnnual target Quarter Target as per APP Actual Output - Validated Reason for VarianceCorrective Action Overall Progress of Indicator Number of practice notes and directives (bulletin) produced and issued per year 41 0% No Practice notes were produced for the period under review Lack of capacity Employment of core personnel. Recruitment process is currently at an advanced stage Target not met Percentage of legal advice provided to investigators within 24 hours 90% of legal advice provided within set time 100% Receive 2 and finalised 2 No requests for legal opinion were received during the period under review Percentage of written legal advice provided within 48 hours of request 90% of written legal advice provided within set time 90% of written legal advice provided 0%No request for written legal advice 43

Strategic Objective: Investigation Advisory Services IndicatorsAnnual target Quarter Target as per APP Actual Output - Validated Reason for VarianceCorrective Action Overall Progress of Indicator Percentage of applications for policing powers processed within 5 working days of request 100% of all requests processed within 5 working days 100% of all request processed within 5 working days 0% Received 1 Finalised 0 Lack capacity Applications that do not conform to the checklist shall not be registered until all out standing information is received Being Revised Percentage of Promotion of Access to information Act (PAIA) requests processed and finalized within 30 days 100% of PAIA applications finalized 50%75% Carried over 4 Received 8 Total 12 Finalized 9 Pending 3 Lack of capacityPriority will be given to this applications in order to ensure compliance with the Act Will be reported in the third quarter 44

Strategic Objective: Legal and litigation 45 Strategic Objective: Legal and Litigation Services Percentage of legal and civil litigation matters attended to 25 %of matters 100 % of matters Received 2 Processed 2 - Finalization is depended upon parties complying with court rules Monitor compliance with court rules and court time frames Percentage of legal and labour litigation matters attended to 100%25%0% No labour litigation were received Monitor compliance with court rules and court time frames Interviews to be held in the third quarter Appointme nts may be made in the third quarter Will be reported in the third quarter

PORTFOLIO COMMITTEE BRIEFING 46 Programme 4: Compliance Monitoring & Stakeholder Management Second Quarter Performance Report 2014/15 Presented By Ms M Geerdts Acting Chief Director Compliance Monitoring & Stakeholder Management

P ERFORMANCE I NDICATORS – P ROGRAMME 4 Performance Indicators – Programme 4 – Public Awareness Campaigns 47 IndicatorAnnual Target Quarterly Target Actual Output Reason for Variance Corrective Action Overall Progress Number of community outreach events conducted per year The evidence was insufficient to support 76 events Intervention s are continuing and targets were set for quarter 3 to rectify the variance Target not met Number of Community Policing Forum meetings attended per year National Office established that the National CPF Board is in the process of restructuring and meetings are not continuing at this stage Provinces will be advised to continue to meet with local CPF structures as an interim measure. Target not met

P ERFORMANCE I NDICATORS – P ROGRAMME 4 Performance Indicators – Programme 4 – Stakeholder Management 48 IndicatorAnnual Target Quarterly Target Actual Output Reason for Variance Corrective Action Overall Progress Number of formal engagements with key stakeholders held annually (National level) 12318Stakeholder Management meetings on National level have been consolidated and is reported from a nodal point Evidence will be timeously submitted Target not met Number of formal engagements conducted at Provincial level with key stakeholders annually The target was exceeded, the intervention and corrective action implemented was successful Evidence will be timeously submitted Target not met

P ERFORMANCE I NDICATORS – P ROGRAMME 4 Performance Indicators – Programme 4 – Monitoring of Recommendations 49 IndicatorAnnual Target Quarterly Target Actual Output Reason for Variance Corrective Action Overall Progress Number of reports on the evaluation of quality of IPID recommenda tions per year 412Previous corrective actions were successful Target met

P ERFORMANCE I NDICATORS – P ROGRAMME 4 Performance Indicators – Programme 4 – Monitoring of Recommendations 50 IndicatorAnnual Target Quarterly Target Actual Output Reason for Variance Corrective Action Overall Progress Number of reports on the implementati on of the IPID recommenda tions produced per year 412Previous corrective actions were successful Target met

P ERFORMANCE I NDICATORS – P ROGRAMME 4 Performance Indicators – Programme 4 – Compliance Monitoring 51 IndicatorAnnual Target Quarterly Target Actual Output Reason for Variance Corrective Action Overall Progress Number of reports on the evaluation of SAPS/MPS compliance with reporting obligations in terms of the IPID Act 412Previous corrective actions were successful Target met

CONCLUSION  Improve processes and systems  Improve employee wellness  Quality of investigations improved  Improve quality control measures  Training and reskilling of investigators  Review of recruitment policy 52